J065--New Requirement | Biomed Scope and Probe Repair BPA (VA-26-00049436)
Closed Pre-Solicitation Posted
- Solicitation number
- 36C25926Q0322
- Agency
-
Veterans Integrated Service Network 19
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Rocky Mountain Regional Medical VA Medical Center VA Medical Center Aurora Co 80045
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 is conducting market research to identify qualified vendors for ultrasound scope and probe repair and maintenance services at the Rocky Mountain Regional VA Medical Center in Aurora, Colorado. This pre-solicitation sources sought notice seeks information regarding vendor capabilities to repair flexible and rigid endoscopes and reusable ultrasound/TEE probes from manufacturers including Olympus America, Stryker, Verathon, GE Healthcare, Philips, and Samsung, among others. Interested vendors must demonstrate capability to repair at least 95 percent of the equipment models listed in the provided inventory and must comply with original equipment manufacturer (OEM) specifications and VA standards. Key qualifications include maintaining relevant quality certifications such as ISO 13485 or equivalent, compliance with HIPAA and extensive information security requirements, and the ability to provide secure web-based tracking for repairs, 120-day warranties on all work, and loaner equipment as needed. Responses are due by 4:00 PM Mountain Time on Monday, March 16, 2026, and should be submitted to contracting officer Thaddeus Gray at thaddeus.gray@va.gov and must include company information, point of contact details, Unique Entity ID, and subcontractor information with scope of work.
No set-aside designation has been applied to this procurement, and no incumbent contractor is identified in the available documentation. The contract structure is a Blanket Purchase Agreement (BPA) with an annual funding limit of $130,000 and automatic authorization for individual repairs up to $2,500, with larger repairs requiring Contracting Officer's Representative approval before work commences. The period of performance is scheduled to begin September 1, 2026, and continue through August 31, 2027, with four optional one-year extensions available through August 31, 2031. Service delivery requirements include standard repairs completed and returned within 14 calendar days of receipt, performance hours of Monday through Friday from 8:00 AM to 5:00 PM Mountain Standard Time, and monthly invoicing in arrears with COR approval prior to payment. Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) must complete form VAAR 852.219-75 and identify all subcontractors with their size standards per NAICS code 811210.
Notice text
The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for a Ultrasound Scope and Probe Repair and Maintenance for Rocky Mountain Regional VA Medical Center in Aurora, CO. All details of the items needed can be found in the Statement of Work (SOW) attached.
This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.
Responses shall be submitted to thaddeus.gray@va.gov by 4:00PM MT on Monday, March 16th, 2026.
This notice is intended strictly for market research. The purpose of this Sources Sought Notice is to determine interest and capability of potential qualified sources of supply and determine the socioeconomic size classification of the supplier and manufacturer of the end item.
Interested companies shall provide, at a minimum, the following information with their response;
Company Name and Address:
Point of Contact (POC)
Name:
Email Address:
Phone Number:
Unique Entity ID:
For Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) please complete attached VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.
Please list any/all subcontractors (and their size standard IAW NAICS 811210) if they will be utilized for this requirement AND what they will be performing. How is your firm going to comply with Limitations on Subcontracting requirements? If no subcontractors will be used, please state No Subcontractors will be used for this requirement in the technical section of your response
Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.
In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, past experience etc.) to confirm the company s ability to meet the requirements outlined in this request.
Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.
Files
| File | Type | Posted |
|---|---|---|
| P01_Scope and Probe Inventory.xlsx | XLSX spreadsheet | |
| SOW ScopeProbe BPA.docx | DOCX document | |
| 36C25926Q0322.docx | DOCX document |
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