Q525--LASER SERVICES - BUFFALO UROLOGY Holmium (30 and 80 Watt) Lasers CO2 Laser Lithotripsy (ESWL) Laser

THIS IS NOT A SOLICITATION. This is a Request for Information (RFI)/ Sources Sought Notice only and is issued in accordance with Federal Acquisition Regulation (FAR) 10 Market Research, in order to conduct market research. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes and does not constitute a solicitation or a guarantee to issue a solicitation in the future. This RFI does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this RFI does not preclude participation in any future solicitation, if issued. This announcement is based on the best information available at this time and is subject to future modification.

The North American Industry Classification System (NAICS) Code is 621999 All Other Miscellaneous Ambulatory Health Care Services, Small Business Size Standard $20.5 Million.

Purpose and Objectives:

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 2, and the Buffalo VA Medical Center anticipate a 5 year contract for Holmium (30 and 80 watts), CO2, and Lithotripsy (ESWL) Laser Services to include the unit, technician and all supplies.

The surgical suites at the Buffalo VAMC are specifically wired to handle an electrical current that is 30amps and 240 volts or less. It is required that all equipment utilized in each suite, plug directly into the electrical wall outlet without the use of an adapter or transformer.

The Contractor shall make the units and New York State certified technician available to the Buffalo VAMC in accordance with a schedule mutually agreed upon by both the VA Medical Center and Contractor. Contractor shall conduct performance within the manufacturer s specifications. Contractor shall provide all equipment, supplies and New York State certified technician.

Duties and Response times include, but are not limited to:

Contractor will be liable for damages should patient injury result due to laser malfunction.

The Contractor shall make available all the following lasers, supplies, labor and certified technician available to the Buffalo VAMC in accordance with a schedule mutually agreed upon by both the VA Medical Center and Contractor.

Holmium 30 Watt & 80 Watt Lasers

CO2 Laser

Lithotripsy Laser

Contractor shall conduct performance tests of the units to ensure that the units are in the highest level working condition in accordance with the manufacturer s specifications.

Contractor shall maintain all laser equipment in safe and operating condition at all times. The contractor is responsible to ensure that all corrective, preventative and all components of the system will operate at optimum performance to provide the best possible treatment to the patients and minimize downtime.

Up to date preventative maintenance and corrective maintenance records for the equipment must be made available to the Buffalo VAMC Biomedical Engineering Department by the Contractor upon request.

Contractor shall bill in accordance with the services in the PWS and coordinating pricing in the Schedule of Supplies and Services.

Contractor shall only bill for actual supplies used in each case.

Contractor shall provide all labor, materials, supervision, equipment, and services as required in this PWS.

The Contractor shall be responsible for completing all reporting requirements established by the contract.

Contractor shall be responsible for assuring the accuracy and completeness of all laser use records and other documents as well as the timely submission of each. Laser Use Records shall be completed by the Contractor for each case which utilizes a Laser.

Contractor shall comply with the contract requirements regarding the appropriate instructions, timetables, and technical assistance as required.

Contractor shall ensure that all technicians while on VA property wear a company identification badge.

Contractor shall ensure all Contract Technicians familiar and are required to follow all VA policies and procedures.

Contractor shall provide all equipment, supplies and New York State certified technician.

Place of Performance:

Department of Veterans Affairs

Buffalo VA Medical Center, 3495 Bailey Ave, Buffalo NY 14215

Response:

Please submit your response via email in accordance with the following instructions:

Responses shall be no more than 12 pages in length

Emails are limited to 10mb per each.

Cover page with responses to the Specific Response Items listed in the section below.

Detail your firm s ability, capability, and responsibility to deliver the above referenced services for the period of time identified.

Detail the each unit, and what supplies/disposables would be required to operate the unit per procedure. (e.g., Fibers, needles, etc.)

Include a statement of Contractor s experience providing Holmium (30 and 80 watts), CO2, and Lithotripsy (ESWL) Laser Services to the Department of Veterans Affairs or other entity, to include:

VA Location/Name of Company

Contract Length

Estimated contract Value

Number of Hours/Weeks

Submit your response via email, with the RFI number in the subject line to:

Kiandra Venson at Kiandra.Venson@va.gov

Submit your response by 4:00 PM Eastern Time on November 20, 2026.

Mark your responses as Proprietary Information if the information is considered business sensitive.

No marketing materials are allowed as part of this RFI. The Government will not review any other information or attachments included in your submission that exceed the 12 page limitation.

Specific Response Items:

Company Name

Company Address

Company Duns Number

NAICS Code(s) applicable to the rental, technician and necessary supplies for the Holmium (30 and 80 watts), CO2, and Lithotripsy (ESWL) Laser Services

Point of Contact Name and Title

Point of Contact Phone

Point of Contact Email

Company Website

How long your company has been in business?

Company FSS/GSA Contract Number and NAICS Code, if applicable

Will your company be a joint venture with another company?

Business Size/Type: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), Hub Zone Small Business, Women Owned Small Business (WOSB), Small Disadvantaged Business (SDB), Small Business, or Large Business.

All prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete annual Representations and Certifications in SAM prior to any offer. SAM is located at http://www.sam.gov and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is no cost to use SAM.

FOR SDVOSB/VOSB ONLY: Please note that if responding as an SDVOSB or VOSB, your company must be registered and verified in the VA s Vendor Information Pages (VIP) database, which is available at: https://search.certifications.sba.gov/ . Please include a copy of your VetCert certification with your response.

Determination by the Government not to compete this proposed contract action based on responses to this notice is solely within the discretion of the Government.