J065--Medical Physicist Services for Clement J. Zablocki VA Medical Center, Oscar G. Johnson VA Medical Center, John H Bradley VA Outpatient Clinic, and Milo C. Huempfner VA Outpatient Clinic
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 36C25226Q0155
- Agency
-
Veterans Integrated Service Network 12
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541990 All Other Professional, Scientific, and Technical Services
- Place of performance
- See Sources Sought Notice
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 12 is conducting market research through a sources sought synopsis to identify qualified contractors for Diagnostic Medical Physicist Services across four VA facilities in Wisconsin and Michigan: Clement J. Zablocki VA Medical Center in Milwaukee, Oscar G. Johnson VA Medical Center, John H Bradley VA Outpatient Clinic in Appleton, and Milo C. Huempfner VA Outpatient Clinic in Green Bay. The scope of work requires comprehensive radiation equipment inspections and quality assurance services for X-Ray, Fluoroscopy, Computed Radiography, Digital Radiography, Dental, CT, MRI, Nuclear Medicine equipment, display monitors, and Dental CBCT systems to ensure compliance with American College of Radiology (ACR) requirements. Contractors must be board-certified by the American Board of Radiology in Diagnostic Medical Physics or Medical Nuclear Physics and must provide acceptance and performance evaluations, post-repair inspections within two business days with results delivered to the Contracting Officer Representative within 15 calendar days, and assistance in developing comprehensive technical quality assurance programs including technique charts and repeat/reject analysis monitoring. The procurement is classified under NAICS code 541990 (All Other Professional, Scientific, and Technical Services) and PSC code J065 (Maintenance/Repair/Rebuild of Medical Equipment). Responses to this market research survey are due by 10:00 AM Central Time on December 18, 2025, and submission is voluntary with no financial obligation to the government.
This is a pre-solicitation notice with no current set-aside designation, and the market research will inform the final procurement method, which may include small business set-aside, sole-source award, or full and open competition. No incumbent contractor or current contract value information has been disclosed in the available documentation. The contract will serve four VA facilities across two states, suggesting a regional or multi-site service requirement with ongoing quality assurance obligations. The 15-calendar-day timeline for delivering inspection results indicates a sustained performance schedule rather than a one-time delivery. Interested parties should note that this sources sought notice does not constitute a formal solicitation, and any capability information submitted is voluntary and does not create contractual obligations. Potential bidders are encouraged to respond to establish their qualifications and interest during this market research phase.
Notice text
SOURCES SOUGHT SYNOPSIS
The Department of Veterans Affairs is issuing a sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support a requirement for Diagnostic Medical Physicist Services for the following Veterans Integrated Service Network (VISN) 12 facilities: Clement J Zablocki VA Medical Center, Milwaukee, WI; John H Bradley VA Outpatient Clinic (CBOC), Appleton, WI; Iron Mountain VA Medical Center, Iron Mountain, MI; and Milo C. Huempfner VA Outpatient Clinic (CBOC), Green Bay, WI. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541990 All Other Professional, Scientific, and Technical Services.
THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the Government assumes no financial responsibility for any costs incurred.
Requirements:
Provide Diagnostic Medical Physicist services to provide inspections to X-Ray, Fluoroscopy, Computed Radiography, Digital Radiography, Dental, CT, MRI, and Nuclear Medicine equipment, display monitors, and Dental CBCT Acceptance and Performance Evaluation to ensure compliance with the current American College of Radiology (ACR) requirements.
Provide inspections after repairs or modifications under the compliance of ACR requirements to the equipment within two (2) business days, with results provided to the COR within 15 calendar days after completion.
Provide acceptance testing for new or relocated equipment with results provided to the COR within 15 calendar days after completion.
Assist in the development of a comprehensive technical quality assurance (QA) program (technique charts, repeat/reject analysis monitoring, monitoring of exposure indices to radiographic image receptors, QA program for display monitors, QA for CT, monitoring of dose metrics from fluoroscopy studies), which complies with ACR recommendations, for all modalities.
Perform an annual audit of the diagnostic imaging program (all modalities) including QA/quality control (QC) with results provided to the COR within 15 calendar days after completion.
Perform a review of patient skin doses for maximum possible and peak skin doses when procedure doses (single or cumulative) are at or exceed 5 Gray (3 Gray for procedures when the beam is in one position) and provide information on clinical follow-up needed. Reports provided to the COR within 5 business days of notification of high dose.
Provide phone and email consultation on radiation safety and related compliance issues as needed.
Provide semi-annual Nuclear Medicine Regulatory Compliance Audits for the Iron Mountain VA Medical Center that meet Nuclear Regulatory Commission standards.
Attend quarterly MRI Safety Committee meetings by phone or Microsoft Teams. The diagnostic medical physicist MUST have MRSE board certification and participate as a member of the MRI Safety Committee.
Only those certified by the American Board of Radiology in Diagnostic Medical Physics or Medical Nuclear Physics, the American Board of Science in Nuclear Medicine, or American Board of Health Physics may perform required services.
Current Equipment List (Subject to Change)
All equipment is located at the Milo C. Huempfner VA Outpatient Clinic(Green Bay) except for EE54411, located at the John H Bradley VA Outpatient Clinic(Appleton).
EE # Manufacturer Model Serial Location Category
77736
PLANMECA INC
PROX
IPX006599
2E018-GB
Dental
77740
PLANMECA INC
PROX
IPX006601
2E012-GB
Dental
77741
PLANMECA INC
PROX
IPX006581
2E013-GB
Dental
77742
PLANMECA INC
PROX
IPX006583
2E015-GB
Dental
77743
PLANMECA INC
PROX
IPX006565
2E017-GB
Dental
77746
PLANMECA INC
PROX
IPX006561
2E011-GB
Dental
77748
PLANMECA INC
PROX
IPX006566
2E014-GB
Dental
77749
PLANMECA INC
PROX
IPX006600
2E016-GB
Dental
77750
PLANMECA INC
PROX
IPX006568
2E019-GB
Dental
77751
PLANMECA INC
PROX
IPX006584
2E020-GB
Dental
77752
PLANMECA INC
PROX
IPX006598
2E021-GB
Dental
84182
PLANMECA INC
PROX
IPX010413
2C214-GB
Dental
107369
KAVO AMERICA
OP3D PRO
IE1908096
2E010-GB
Dental
54411
SIEMENS MEDICAL SYS
AXIOM MULTIX MT
1403
152I-AP
Radiographic Systems: Digital
78488
SIEMENS MEDICAL SYS
YSIO
22804
1F015-GB
Radiographic Systems: Digital
78626
SIEMENS MEDICAL SYS
AXIOM LUMINOS AGILE
60155
1F017-GB
R/F System: General
78627
SIEMENS MEDICAL SYS
SOMATOM DEFINITION AS
66762
1F014-GB
Scanning System: CT
80147
GENERAL ELECTRIC
OEC 9900 ELITE
E2-3365
2C219-GB
R/F Units: Mobile
80148
GENERAL ELECTRIC
OEC 9900 ELITE
E9-2205
2C219-GB
R/F Units: Mobile
80149
GENERAL ELECTRIC
OEC 9900 ELITE
E2-3401
1F010-GB
R/F Units: Mobile
79410
SHIMADZU
MOBILEDART EVOLUTION
410001B32004
1F023-GB
Radiographic Units: Mobile
The following inventory of equipment is located at the Clement J. Zablocki VA Medical Center in Milwaukee, WI.
EE #
Manufacturer
Model
Location
Equipment Category
GENERAL ELECTRIC/MEDICAL SYS
LUNAR
144-G46
DENSITOMETERS: BONE: X-RAY
79077
HOLOGIC
DISCOVERY W
2439B-111
DENSITOMETERS: BONE: X-RAY
68520
SIEMENS MEDICAL SYSTEMS
ARTIS ZEE
2434-111
R/F SYSTEMS: ANGIO/INTERVENTIONAL
74591
SIEMENS MEDICAL SYS
ARTIS ZEE
2459-111
R/F SYSTEMS: ANGIO/INTERVENTIONAL
90292
SIEMENS MEDICAL SYS
ARTIS Q.ZEN
5535A-111
R/F SYSTEMS: CARDIOVASCULAR
98217
SIEMENS MEDICAL SYS
ARTIS ZEE
5503A-111
R/F SYSTEMS: CARDIOVASCULAR
74597
PHILIPS MEDICAL SYS
MULTIDIAGNOST ELEVA
2161-111
R/F SYSTEMS: GENERAL-PURPOSE
107345
SIEMENS MEDICAL SYS
AXIOM LUMINOS AGILE MAX
2446-111
R/F SYSTEMS: GENERAL-PURPOSE
99063
SIEMENS MEDICAL SYS
CIOS FUSION
2142J-111
R/F UNITS: MOBILE
99391
ORTHOSCAN
ORTHOSCAN 1000 FD
2228-111
R/F UNITS: MOBILE
99442
SIEMENS MEDICAL SYS
CIOS ALPHA
2228-111
R/F UNITS: MOBILE
100063
GENERAL ELECTRIC/MEDICAL SYS
OEC 9900 ELITE
4225-111
R/F UNITS: MOBILE
100064
GENERAL ELECTRIC/MEDICAL SYS
OEC 9900 ELITE
4231-111
R/F UNITS: MOBILE
100866
SIEMENS MEDICAL SYS
CIOS FUSION
2228-111
R/F UNITS: MOBILE
102894
SIEMENS MEDICAL SYS
CIOS FUSION
G47-144
R/F UNITS: MOBILE
106785
SIEMENS MEDICAL SYS
CIOS FUSION
B0287-111
R/F UNITS: MOBILE
49430
SIEMENS MEDICAL SYS
AXIOM ARISTOS MX
2445-111
RADIOGRAPHIC SYSTEMS: DIGITAL
84431
SIEMENS MEDICAL SYS
YSIO
2469-111
RADIOGRAPHIC SYSTEMS: DIGITAL
108250
SIEMENS MEDICAL SYS
YSIO MAX
1175-111
RADIOGRAPHIC SYSTEMS: DIGITAL
65679
PLANMECA INC
INTRA
8633-111
RADIOGRAPHIC UNITS: DENTAL
65680
PLANMECA INC
INTRA
8606-111
RADIOGRAPHIC UNITS: DENTAL
65681
PLANMECA INC
INTRA
8607-111
RADIOGRAPHIC UNITS: DENTAL
65682
PLANMECA INC
INTRA
8611-111
RADIOGRAPHIC UNITS: DENTAL
65683
PLANMECA INC
INTRA
8613-111
RADIOGRAPHIC UNITS: DENTAL
65684
PLANMECA INC
INTRA
8615-111
RADIOGRAPHIC UNITS: DENTAL
65685
PLANMECA INC
INTRA
8617-111
RADIOGRAPHIC UNITS: DENTAL
65686
PLANMECA INC
INTRA
8630-111
RADIOGRAPHIC UNITS: DENTAL
65687
PLANMECA INC
INTRA
8650-111
RADIOGRAPHIC UNITS: DENTAL
65688
PLANMECA INC
INTRA
8647-111
RADIOGRAPHIC UNITS: DENTAL
65689
PLANMECA INC
INTRA
8548-111
RADIOGRAPHIC UNITS: DENTAL
65690
PLANMECA INC
INTRA
8619A-111
RADIOGRAPHIC UNITS: DENTAL
65691
PLANMECA INC
INTRA
8614-111
RADIOGRAPHIC UNITS: DENTAL
65692
PLANMECA INC
INTRA
8612-111
RADIOGRAPHIC UNITS: DENTAL
90767
PLANMECA INC
PROX
8654-111
RADIOGRAPHIC UNITS: DENTAL
90768
PLANMECA INC
PROX
8648-111
RADIOGRAPHIC UNITS: DENTAL
90769
PLANMECA INC
PROX
8646-111
RADIOGRAPHIC UNITS: DENTAL
90770
PLANMECA INC
PROX
8600-111
RADIOGRAPHIC UNITS: DENTAL
90771
PLANMECA INC
PROX
8652-111
RADIOGRAPHIC UNITS: DENTAL
90772
PLANMECA INC
PROX
8505-111
RADIOGRAPHIC UNITS: DENTAL
90773
PLANMECA INC
PROX
8602-111
RADIOGRAPHIC UNITS: DENTAL
90774
PLANMECA INC
PROX
8505-111
RADIOGRAPHIC UNITS: DENTAL
90775
PLANMECA INC
PROX
8505-111
RADIOGRAPHIC UNITS: DENTAL
90776
PLANMECA INC
PROX
8651-111
RADIOGRAPHIC UNITS: DENTAL
90777
PLANMECA INC
PROMAX
8651-111
RADIOGRAPHIC UNITS: DENTAL
97549
PLANMECA INC
PROX
8624-111
RADIOGRAPHIC UNITS: DENTAL
105040
PLANMECA INC
PROX
C009-70
RADIOGRAPHIC UNITS: DENTAL
65423
SHIMADZU SCIENTIFIC INST
MOBILEDART EVOLUTION
140-144
RADIOGRAPHIC UNITS: MOBILE
75463
SHIMADZU SCIENTIFIC INST
MOBILEDART EVOLUTION
1188-111
RADIOGRAPHIC UNITS: MOBILE
75464
SHIMADZU SCIENTIFIC INST
MOBILEDART EVOLUTION
2418-111
RADIOGRAPHIC UNITS: MOBILE
99608
CARESTREAM HEALTH INC
DRX-REVOLUTION
2418-111
RADIOGRAPHIC UNITS: MOBILE
52472
SIEMENS MEDICAL SYS
ONCOR IMPRESSION PLUS
B0416-111
RADIOTHERAPY SYSTEMS: LINAC
77152
SIEMENS MEDICAL SYS
ARTISTE
B0418-111
RADIOTHERAPY SYSTEMS: LINAC
49027
SIEMENS MEDICAL SYS
SOMATOM EMOTION 6 SLICE
B0413-111
SCANNING SYSTEMS: CT
59969
SIEMENS MEDICAL SYSTEMS
SOMATOM DEFINITION FLASH
1191-111
SCANNING SYSTEMS: CT
105441
PHILIPS MEDICAL SYS
IQON
2474-111
SCANNING SYSTEMS: CT
108255
GENERAL ELECTRIC/MEDICAL SYS
DISCOVERY NM/CT 850
10505-111
SCANNING SYSTEMS: CT/SPECT
39826
GENERAL ELECTRIC/MEDICAL SYS
INFINIA
10505-111
SCANNING SYSTEMS: GAMMA CAMERA
47817
SIEMENS MEDICAL SYSTEMS
E.CAM
10512-111
SCANNING SYSTEMS: GAMMA CAMERA
57577
SIEMENS MEDICAL SYS/NUCLEAR
SYMBIA S
10510-111
SCANNING SYSTEMS: GAMMA CAMERA
93576
SIEMENS MEDICAL SYSTEMS
MAGNETOM SKYRA 3.0T
2486-111
SCANNING SYSTEMS: MRI
94319
SIEMENS MEDICAL SYS
UROSKOP OMNIA
2153-111
TABLES: IMAGING: RADIOGRAPHIC
The following inventory of equipment is located at the Oscar G. Johnson VA Medical Center in Iron Mountain, MI.
EE #
Manufacturer
Model
Serial #
Location
Equipment Category
19332
Planmeca
Intra
96585
3232
Intra Oral
19330
Planmeca
Intra
96583
3230
Intra Oral
10860
Planmeca
Intra
IXRF 061974
3228
Intra Oral
10861
Planmeca
Pro Max S3
RPX236036
3228
Panoramic
19329
Planmeca
Intra
96580
3229
Intra Oral
19331
Planmeca
Intra
96584
3231
Intra Oral
19333
Planmeca
Intra
96586
3233
Intra Oral
19334
Planmeca
Intra
98225
3234
Intra Oral
26093
GE
NM 850
906774NM8501
2254
SPECT/CT
19999
Carestream
DRX Revolution
DXR00718
2231
Radiographic (mobile)
13538
GE
Lunar
58755 BTO
2252
Bone Densitometer
22489
Siemens
Ysio Max
24230
2261
Radiographic
13140
GE
Definium 8000
1017509WK9
2263
Radiographic
25491
Siemens
Definition Edge
83796
2252
CT
22968
Siemens
Artis Zee
158407
2242
Fluoroscopy
24306
Carestream
DRX Revolution
MBL04215E18
2230
Radiographic (mobile)
25619
GE/OEC
Elite
FAXXXE00337
2232
Fluoro C-Arm (mobile)
If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address if applicable, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort and documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.
The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES, SOLE SOURCED OR PROCURED THROUGH FULL AND OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 10:00 AM Local (Central) Time on December 18, 2025. All responses under this Sources Sought Notice must be emailed to joni.dorr@va.gov.
Files
| File | Type | Posted |
|---|---|---|
| 36C25226Q0155.docx | DOCX document |
Notice history
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