36C25226Q0155.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

POINT OF CONTACT*

Joni Dorr Contracting Officer

PLACE OF PERFORMANCE

ADDITIONAL INFORMATION

SOURCES SOUGHT SYNOPSIS

The Department of Veterans Affairs is issuing a sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support a requirement for Diagnostic Medical Physicist Services for the following Veterans Integrated Service Network (VISN) 12 facilities: Clement J Zablocki VA Medical Center, Milwaukee, WI; John H Bradley VA Outpatient Clinic (CBOC), Appleton, WI; Iron Mountain VA Medical Center, Iron Mountain, MI; and Milo C. Huempfner VA Outpatient Clinic (CBOC), Green Bay, WI. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541990 – All Other Professional, Scientific, and Technical Services.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the Government assumes no financial responsibility for any costs incurred.

Requirements:

· Provide Diagnostic Medical Physicist services to provide inspections to X-Ray, Fluoroscopy, Computed Radiography, Digital Radiography, Dental, CT, MRI, and Nuclear Medicine equipment, display monitors, and Dental CBCT Acceptance and Performance Evaluation to ensure compliance with the current American College of Radiology (ACR) requirements.

· Provide inspections after repairs or modifications under the compliance of ACR requirements to the equipment within two (2) business days, with results provided to the COR within 15 calendar days after completion.

· Provide acceptance testing for new or relocated equipment with results provided to the COR within 15 calendar days after completion.

· Assist in the development of a comprehensive technical quality assurance (QA) program (technique charts, repeat/reject analysis monitoring, monitoring of exposure indices to radiographic image receptors, QA program for display monitors, QA for CT, monitoring of dose metrics from fluoroscopy studies), which complies with ACR recommendations, for all modalities.

· Perform an annual audit of the diagnostic imaging program (all modalities) including QA/quality control (QC) with results provided to the COR within 15 calendar days after completion.

· Perform a review of patient skin doses for maximum possible and peak skin doses when procedure doses (single or cumulative) are at or exceed 5 Gray (3 Gray for procedures when the beam is in one position) and provide information on clinical follow-up needed. Reports provided to the COR within 5 business days of notification of high dose.

· Provide phone and email consultation on radiation safety and related compliance issues as needed.

· Provide semi-annual Nuclear Medicine Regulatory Compliance Audits for the Iron Mountain VA Medical Center that meet Nuclear Regulatory Commission standards.

· Attend quarterly MRI Safety Committee meetings by phone or Microsoft Teams. The diagnostic medical physicist MUST have MRSE board certification and participate as a member of the MRI Safety Committee.

· Only those certified by the American Board of Radiology in Diagnostic Medical Physics or Medical Nuclear Physics, the American Board of Science in Nuclear Medicine, or American Board of Health Physics may perform required services.

Current Equipment List (Subject to Change)

All equipment is located at the Milo C. Huempfner VA Outpatient Clinic(Green Bay) except for EE54411, located at the John H Bradley VA Outpatient Clinic(Appleton).

The following inventory of equipment is located at the Clement J. Zablocki VA Medical Center in Milwaukee, WI.

The following inventory of equipment is located at the Oscar G. Johnson VA Medical Center in Iron Mountain, MI.

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address if applicable, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort and documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES, SOLE SOURCED OR PROCURED THROUGH FULL AND OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 10:00 AM Local (Central) Time on December 18, 2025. All responses under this Sources Sought Notice must be emailed to joni.dorr@va.gov.

Sources Sought Notice