J065-- Hamilton Ventilators Support | Base 1 Option Year

The Department of Veterans Affairs Veterans Integrated Service Network 17 is soliciting service support for Hamilton G5/MR-1 ventilator equipment at the VA Medical Center in Dallas, Texas. The contractor must provide comprehensive maintenance and repair services including preventative maintenance, equipment inspections, parts replacement, and detailed reporting for 45 Hamilton G5 ventilators and 2 Hamilton MR-1 ventilators. Key requirements include that field service engineers must be licensed or contracted with the original equipment manufacturer (OEM), all parts must be certified new from the OEM, and the contractor must respond to service requests within 24 hours during business hours (8:00 AM to 6:00 PM Eastern Time). Pricing must be submitted as firm fixed unit prices for two line items corresponding to each ventilator model for both the base year and option year. The proposal submission deadline is April 13, 2026, at 12:00 PM Central Time, with technical questions due by April 6, 2026, at 3:00 PM Eastern Time. The contracting officer is Janice Malbon, and all offers must remain firm for 90 calendar days.

This solicitation is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, requiring offerors to maintain current SDVOSB certification verified in the SBA certification database at the time of offer submission. The contract period runs for one base year from June 6, 2026, to June 5, 2027, with one option year extending through June 5, 2028. Offerors must submit a signed SF 1449 form, a technical capability volume, and a separate pricing volume, along with an authorized distributor letter from the OEM confirming their status as an authorized supplier. The place of performance is 4500 South Lancaster Road, Dallas, Texas 75216. Invoicing will be submitted monthly through the VA's Electronic Invoice Presentment and Payment System with Net 30 payment terms, though specific budget ranges or award values are not disclosed in the solicitation notice.