J065--*BRAND NAME ONLY* NTX Omnicell XT OS Upgrade
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C25725Q0851
- Agency
-
Veterans Integrated Service Network 17
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339113 Surgical Appliance and Supplies Manufacturing
- Place of performance
- Department of Veterans Affairs VA North Texas Healthcare System Dallas, Texas 75216, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17 is procuring brand name only Omnicell XT OS Upgrade services for pharmacy dispensing and storage cabinets at the VA North Texas Healthcare System. The solicitation (36C25725Q0851) seeks comprehensive operating system software upgrades from Windows 7 to Windows 10 LTSC 2021 for existing Omnicell XT Cabinet Systems, including all necessary labor, travel, and field service engineering support. This is a brand name only procurement classified under NAICS code 339113 (Surgical Appliance and Supplies Manufacturing) with a size standard of 800 employees. The evaluation criteria include technical acceptability, past performance, and price, with quotes being evaluated based on these factors. The solicitation was posted on August 27, 2025, with quotations due by September 5, 2025, at 11:00 AM Eastern Time, and the anticipated performance period runs from September 15, 2025, to March 14, 2026.
This procurement has no set-aside designation and is open to all eligible contractors meeting the brand name requirements. Market research identified two potential vendors: Omnicell, Inc. and Trillamed, LLC, with Trillamed being noted as a Service-Disabled Veteran-Owned Small Business. The total estimated value of the contract is $1,831,200, covering the upgrade of 140 total units consisting of 16 AWS XT Cabinets, 19 Half-Height XT Cabinets, and 105 Full-Height XT Cabinets. Services must be completed within 180 days of contract award and will be performed at the Dallas VA Medical Center located at 4500 S Lancaster Road, Dallas, TX 75216. The procurement is justified as sole source due to the proprietary nature of the Omnicell system and the limited number of authorized service engineers capable of performing the specialized upgrade work.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued. The solicitation number 36C25725Q851 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04.
The NAICS Code for this request for quotes is 339113 (800 Employees). This solicitation is for brand name items only.
The items being requested are as follows:
CLIN
PRODUCT
DESCRIPTION
QTY
UNIT
0001
ANT-CNS-012
XTEXTEND CONSOLE, AWS
16
EA
0002
MED-CNS-501
XTEXTEND CONSOLE, HALF-HEIGHT
19
EA
0003
MED-PCB-501
XTEXTEND CONSOLE, FULL HEIGHT
105
EA
The items being requested are for pharmacy dispensing and storage cabinets for the VA North Texas Healthcare System.
The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.
The provision at 52.212-2, Evaluation-Commercial Items, applies to this acquisition. The evaluation criteria are technical acceptability, past performance, and price. See attached RFQ document for details.
Offerors are to provide a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.
The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. There are no addenda to this clause.
The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. The following clauses cited in this clause are applicable:
FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)
FAR 52.204 23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (DEC 2023)
FAR 52.204 25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021)
FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)
FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)
FAR 52.233-3, Protest After Award (Aug 1996)
FAR 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)
FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020)
FAR 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023)
FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontractor Awards (JUN 2020)
FAR 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023)
FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders Prohibition (DEC 2023)
FAR 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025)
FAR 52.219 4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022)
FAR 52.219-8, Utilization of Small Business Concerns (JAN 2025)
FAR 52.219-9, Small Business Subcontracting Plan (JAN 2025)
FAR 52.219-27, Liquidated Damages Subcontracting Plan (JAN 2025)
FAR 52.219-28, Post Award Small Business Program Rerepresentation (JAN 2025)
FAR 52.222-35, Equal Opportunity for Veterans (JUN 2020)
FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020)
FAR 52.222-37, Employment Records on Veterans (JUN 2020)
FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)
FAR 52.222-50, Combating Trafficking in Persons (NOV 2021)
FAR 52.223-23, Sustainable Products and Services (MAY 2024)
FAR 52.224-3, Privacy Training (JAN 2017)
FAR 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021)
FAR 52.226 8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)
FAR 52.229-12, Tax on Certain Foreign Procurements (FEB 2021)
FAR 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018)
FAR 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (NOV 2024)
FAR 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements (MAY 2014)
Additional Terms and Conditions:
FAR 52.204-13, System for Award Management Maintenance (Oct 2018)
FAR 52.204-18, Commercial and Government Entity Code Maintenance (JUL 2016)
FAR 52.223-5, Pollution Prevention and Right-to-Know Information (MAY 2024)
FAR 52.229-3, Federal, State, and Local Taxes (FEB 2013)
VAAR 852.201-70, Contracting Officer s Representative (DEC 2022)
VAAR 852.203 70, Commercial Advertising (MAY 2018)
VAAR 852.222-71, Compliance with Executive Order 13899 (Deviation) (APR 2025)
VAAR 852.232 72, Electronic Submission of Payment Requests (NOV 2018)
VAAR 852.239-70, Security Requirements for Information Technology Resources (FEB 2023)
VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)
Additional Provisions:
FAR 52.204-7, System for Award Management (OCT 2018)
FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020)
FAR 52.204-24 Representation Regarding Telecommunications and Video Surveillance Services or Equipment (AUG 2019)
FAR 52.204-29, Federal Acquisition Supply Chain Security Act Orders Representation and Disclosures (DEC 2023)
FAR 52.209-7, Information Regarding Responsibility Matters (OCT 2018)
FAR 52.229-11, Tax on Certain Foreign Procurements Notice and Representation (JUN 2020)
FAR 52.233-2, Service of Protest (SEP 2006)
VAAR 852.215-72, Notice of Intent to Re-Solicit (OCT 2019)
VAAR 852.233-70, Protest Content/Alternative Dispute Resolution (OCT 2018)
VAAR 852.233-71, Alternate Protest Procedure (OCT 2018)
VAAR 852.239-71, Information System Security Plan and Accreditation (FEB 2023)
VAAR 852.239-75, Information and Communication Technology Accessibility Notice (FEB 2023)
VAAR 852.273-70, Late Offers (NOV 2021)
See attached RFQ document for more information, including an Addendum to FAR 52.212-1 and evaluation information at FAR 52.212-2.
Late quotes or documentation may be accepted if advantageous to the Government.
Vendors interested in providing the required supplies will need to submit all required documentation, detailed in the attached RFQ document, by email to Delphia Schoenfeld at delphia.schoenfeld@va.gov, no later than September 5, 2025, 11 AM Eastern Time (10 AM Central Time).
Files
| File | Type | Posted |
|---|---|---|
| 36C25725Q0851_1.docx | DOCX document | |
| JOFOC Brand Name 36C257-25-AP-2391 Final HCA Approved.pdf | ||
| RFQ 36C25725Q0851.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J065--NTX Omnicell XT OS Upgrade | Award Notice | |
| This notice | Solicitation |
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