J065--Bed Maintenance/Repair (CIN) | Base 4 OY's Intent to Sole Source
Closed Special Notice Posted
- Solicitation number
- 36C25025Q0756
- Agency
-
Veterans Integrated Service Network 10
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339113 Surgical Appliance and Supplies Manufacturing
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Network Contracting Office 10 in Cincinnati, Ohio published a Special Notice announcing its intent to award a sole source contract for bed maintenance and repair services. The notice, posted on July 17, 2025, indicates the VA's intention to negotiate a Firm-Fixed Price Contract with Fidelis Sustainability Distribution of Carson City, Nevada for a Hercules bed service agreement. This acquisition is specifically for the Cincinnati VA Medical Center located at 3200 Vine Street, Cincinnati, Ohio. The contract will provide comprehensive bed repositioner services including maintenance, repair, and technical support for patient bed systems. The notice satisfies federal publication requirements under FAR 5.201(b)(1) for proposed contract actions.
The purpose of this Special Notice is to announce the VA's intent to sole source this specialized medical equipment service contract while providing an opportunity for other contractors to submit capabilities statements or quotations for consideration. Responses from interested contractors were due by Wednesday, July 23, 2025 at 10:00 a.m. Eastern Time and must be submitted via email to both the Contracting Officer Michael Groneman and Contracting Specialist Andrew Arnst. The comprehensive service package includes unlimited technical support, on-site service visits, drive unit repairs, mattress maintenance, replacement parts, and various discounts on replacement surfaces and accessories. While this is positioned as a sole source procurement, the VA indicated it would consider submissions from other qualified contractors in accordance with FAR regulations. The government specified it would not reimburse any costs incurred by contractors responding to this notice.
Notice text
2 versions
Update #2 · Latest ·
This is a service contract in which the contractor shall provide a patient bed repositioner comprehensive service package for Cincinnati VA Medical Center (VAMC) in Ohio. This service includes unlimited technical support, service visit travel and labor, drive unit repair or placement, drive unit and Dream Air Mattress air controller, power cord placement, drive unit sheet strap replacement, mattress clip replacement, PM on drive unit, Dream Air Mattress air controller, mattress clips, Dream sheet assessment, Dream Gel or Dream Air replacement surface discount 15%, replacement mattress cover discount (installation included with purchase) 15%, Dream sheet discount 10%, Hercules transfer coverage “situational” included, necessity of on-site service visit to be at the discretion of the vendor after the initial service request to the needs of the government requiring facility at the Cincinnati VAMC by the contractor. The government shall not exercise any supervision or control over the contract service providers performing the services herein.
-
- Unlimited Technical Support
- Service Visit Travel and Labor
- Drive unit repair or placement
- Drive unit and Dream AIR mattress air controller, power cord replacement
- Drive unit sheet strap replacement
- Mattress clip replacement
- PM on drive unit, Dream AIR mattress air controller, mattress clips, Dream sheet assessment
- Dream Gel or Dream Air replacement surface discount 15%
- Replacement mattress cover discount (installation included with purchase) 15%
- Dream sheet discount 10%
- Hercules transfer coverage “situational” (included)
- Necessity of on-site service to be at the discretion of the vendor after the initial service request
- Versacare P500 Hercules Covers
- C-0253-P5
- C-0220-P5
- C-0220-P5ALL
- Progressa Hercules Covers
- C-0155-PRALL
- Sheets
- Standard launderable: SSA54
- Bulk Purchase (144): SSA54-BULK
- All standard sheets are white with blue hem, come stamped with facility logo
Update #1 ·
The Department of Veteran Affairs, Veterans Health Administration, Network Contracting Office 10, Cincinnati OH 45219, intends to negotiate a sole source, Firm-Fixed Price Contract for a Hercules bed service agreement to Fidelis Sustainability Distribution, 204 West Spear Street, Suite 3319, Carson City, NV 89703 in accordance with FAR Subpart 13.2. This acquisition is for the Cincinnati VAMC, 3200 Vine St, Cincinnati, OH 45220.
The Government intends to award the contract to Fidelis Sustainability Distribution, 204 West Spear Street, Suite 3319, Carson City, NV 89703. UEI: JSRRJ6NZFJD8.
This notice satisfies the requirement at FAR 5.201(b)(1), requiring publication of the proposed contract action. This notice of intent is not a request for quote and no solicitation shall be made available. IAW FAR 5.207(c)(16)(ii) Contractors may submit a capabilities statement or quotation which shall be considered by the agency. The government shall not pay for any costs incurred by responses to this notice.
Responses to this notice are due on or before Wednesday, July 23nd at 10:00 a.m. Eastern Time to Michael Groneman, Contracting Officer, via email at michael.groneman@va.gov AND Andrew Arnst, Contracting Specialist, via email and Andrew.Arnst@va.gov.
Files
| File | Type | Posted |
|---|---|---|
| 36C25025P1498_1.docx | DOCX document | |
| 36C25025Q0756_1.docx | DOCX document |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| W065--NTX Bed Rentals, new (VA-27-00010946) | Veterans Integrated Service Network 17 | No set-aside | |
| J065--Philips Imaging Equipment Full-services for Bronx | Veterans Integrated Service Network 2 | No set-aside | |
| FRESNO- Radiology X-Ray System PM Services | Veterans Integrated Service Network 21 | No set-aside | |
| J065--Philips Imaging Equipment Service Maintenance NYH | Veterans Integrated Service Network 2 | No set-aside | |
| 6515 - Intent to Sole Source - Siemens Skyra Coldhead RDE-412L4 (11472997 | Veterans Integrated Service Network 21 | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity