J065--AGFA Preventive Maintenance and Service Base 2 years Intent to Sole Source
Closed Special Notice Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24126Q0122
- Agency
-
Veterans Integrated Service Network 1
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Health Administration, Boston Healthcare System has published a Special Notice announcing its intent to sole-source a firm-fixed price contract for preventive maintenance and service support on AGFA medical imaging equipment. The contract will run for a base year plus two optional years, spanning from January 1, 2026, through December 31, 2028. The procurement is identified as solicitation number 36C24126Q0122 under Product Service Code J065 (Maintenance/Repair/Rebuild of Medical Equipment) and NAICS Code 811210 (Electronic and Precision Equipment Repair and Maintenance). This Special Notice was posted on December 5, 2025, in accordance with Federal Acquisition Regulation (FAR) 6.103-1, which governs sole source procurements. The VA intends to award the contract directly to AGFA US Corp. based on the vendor's exclusive authorization to maintain proprietary AGFA equipment.
The primary objective of this Special Notice is to conduct market research by soliciting responses from any responsible sources that believe they are qualified to provide the required services. Interested contractors must submit detailed documentation and qualifications to kim.mccarthy@va.gov by December 11, 2025, at 11:00 AM EST, demonstrating their ability to perform the maintenance services outlined in the attached Statement of Work. The Statement of Work specifies comprehensive maintenance coverage for 11 specific medical imaging and diagnostic equipment items located at the Worcester Street Radiology facility, requiring 24/7 call center support, technical phone support, priority on-site response, and annual preventive maintenance. While this is not a competitive solicitation and no Request for Proposal is currently available, the VA retains sole discretion to determine whether to conduct an unrestricted open-market procurement based on the responses received. The VA emphasizes that this notice is for market research purposes only, and interested parties should not submit formal proposals at this time.
Notice text
IAW (in accordance with) FAR 6.103-1, The Department of Veterans Affairs, Boston Healthcare System intends to award a Base plus two (2) option year firm-fixed, sole source contract for preventive maintenance and support services to AGFA US Corp.
Response Due Date: December 11, 2025 at 11:00AM (EST)
Requirement:
The contractor shall provide annual preventive maintenance and service support on each of the items listed in the attached Statement of Work (SOW).
CLIN Description Period of Performance
0001 Comfort Service Maintenance Agreement 01/01/2026-12/31/2026
1001 Comfort Service Maintenance Agreement 01/01/2027-12/31/2027
2001 Comfort Service Maintenance Agreement 01/01/2028-12/31/2028
Type of Contract: Base Plus Two (2) Option Year Firm-Fixed Price Contract.
All responsible sources that feel they should be considered qualified to provide the
above-mentioned service may submit a response to this notice (by the response due date shown above) to kim.mccarthy@va.gov.
The information provided shall include detailed (and relevant) documentation to allow the Government to perform adequate market research and make a proper determination. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct an unrestricted open-market procurement.
THIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. REQUESTS FOR A SOLICITATION WILL NOT RECEIVE A RESPONSE.
Files
| File | Type | Posted |
|---|---|---|
| P03_FAR 16 Exception to Fair Opportunity AGFA MJC CO_Redacted.pdf | ||
| 36C24126Q0122.docx | DOCX document | |
| AGFA SOW_Redacted.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J065--AGFA Preventive Maintenance and Service Base+2 | Award Notice | |
| This notice | Special Notice |
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