J065--629-22-2-036-0062 - Steris Sterilizers Support and Maintenance contract VA256-17-P-1521

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Pre Solicitation

Service for Steris Sterilizers

Southeast Louisiana Veterans Health Care System, New Orleans, LA

1.0 BACKGROUND

The Steris sterilizers and associated systems are considered critical equipment for Sterile Processing Services (SPS) at the Southeast Louisiana Veterans Health Care System (SLVHCS). As such, this equipment shall be maintained with ultimate care by trained and certified personnel at all times. The proposed contract for this requirement will provide annual preventive maintenance, M!link maintenance, corrective maintenance as needed (including labor, travel, and parts), and telephone technical support services.

2.0 SCOPE

The purpose of this requirement is to initiate a new service agreement/contract for the Steris sterilizers and associated systems at SPS in SLVHCS. The proposed service agreement/contract would cover all necessary software, hardware support, application usage maintenance, updates, system enhancements, and 24-hour support.

3.0 TASK SUMMARY

Furnish all parts and labor to support and maintain in good working condition the Steris sterilizers and associated systems in SPS located at the SLVHCS, 2400 Canal St., New Orleans, LA 70119 for a period of 12 months from March 1, 2022 through February 28, 2023.

Equipment Description

AMSCO 400 16X16X26 PVAC

V-PRO MAX, SD, CAB

V-PRO MAX, SD, CAB

EVOLUTION VAC 54 IN STM

EVOLUTION VAC 54 IN STM

EVOLUTION VAC 54 IN STM

1227 C & UTENSIL W/DISINF

CAVIWAVE ULTRASONIC

GENFORE LITE W/DISINF

GENFORE LITE W/DISINF

GENFORE LITE W/DISINF

NON-MOTORIZED FOR LINE END

BASIC MOTORIZED

MOTORIZED WITH FEED IN

MOTORIZED WITH FEED OUT

MOTORIZED WITH FEED OUT

MOTORIZED WITH FEED OUT

MOTORIZED WITH FEED IN

MOTORIZED WITH FEED IN

BASIC MOTORIZED

NON-MOTORIZED FOR LINE END

NON-MOTORIZED FOR LINE END

BASIC MOTORIZED

CAVIWAVE ULTRASONIC CLEANER

IW PCF SI 208-220VAC 3PH

IW ECO 2.6 GAL UC 100-127VAC

M!LINK MAINTENANCE TOOLS & SERVICE RECORDS IPTL

All materials and services provided shall be in accordance with the OEM specifications and guidelines. During scheduled service intervals, all parts including batteries and accessories shall be replaced at no additional cost to the Government. Unscheduled and scheduled travel are included as part of the service contract. The Scope of Work includes the following items:

Unscheduled maintenance Services: Unlimited onsite service 24/7/365

Schedule maintenance Services: Scheduled maintenance as determined by OEM per unit

Technical Telephone Support: 24/7/365

OEM Materials, parts & tool kits required for maintenance

OEM Software updates for the equipment

Authorized certified personnel to perform maintenance

Travel due to maintenance

Mandatory safety corrections

4.0 SPECIFIC TASKS

Contractor shall furnish all parts, maintenance kits, consumable and expendable items, and supplies necessary to perform schedule and unscheduled maintenance of the units. All materials and services provided shall be according to the OEM specifications and guidelines. During scheduled service intervals, all parts including new batteries and accessories shall be replaced at no additional cost.

SCHEDULED SERVICES: Contractor shall perform the OEM s Scheduled Periodic Manufacturer s Certification, electrical safety checks, and software updates on the equipment. Scheduled travel is included as part of the service contract. Schedule services performed shall be based on OEM recommended intervals.

If the OEM recommended intervals change, the Contractor must notify Clinical Engineering at SLVHCS immediately. Should the OEM recommended interval frequency increase, the Contractor shall perform the additional scheduled maintenance at no cost to SLVHCS during the contractual period. The Contractor s technical service representative must contact Clinical Engineering at least three weeks prior to scheduled maintenance date to coordinate the work. All services shall be performed during normal working hours unless an emergency repair or special coordination is made with Clinical Engineering and/or SPS. Normal working hours for SLVHCS Clinical Engineering are 06:00 AM to 10:30 PM Central Time, Monday through Friday, excluding federal holidays.

UNSCHEDULED SERVICES: Contractor shall perform all unscheduled services, including emergencies. This includes on site visit 8am-8pm CT Monday thru Friday. All repair labor and travel costs are included in the contract. In cases when technical support is required over the phone, contractor must be available 24/7 at no additional cost. All

PARTS: All parts shall be furnished by the contractor. All parts shall be of current manufacturer standards, be new, and have versatility with presently installed equipment. All newly installed replacement parts become the property of the Government. Replacement parts are to be disposed of by the Contractor after obtaining approval from the Contracting Officer s Representative.

OEM SOFTWARE UPDATES: All software updates and licensing fees shall be installed by the contractor to current OEM specifications during schedule services at no additional costs. Applicable software will need to be validated by Clinical Engineering to conform to agency s architecture and accessibility standards. Installation process must comply with security, privacy, and safety issues according to the VA standards, policies, and directives set forth. Must meet all requirements of VA Handbook 6500 and Directive 6550.