J061--Maintenance Services for Emergency Generators Aleda E. Lutz VA Medical Center

This Sources Sought/Market Survey Notice is being conducted by Aleda E. Lutz VA Medical Center, 1500 Weiss Street, Saginaw MI, 48602 to identify all sources that are capable of providing Maintenance Service for Emergency Generator for the period of April 5, 2025 April 4, 2026 at the discretion of the Government in strict accordance with all schedules, specifications, terms, conditions and provisions of this contract.

General Information

VISIT #1 Furnish all tools, labor, materials, parts, and laboratory services to perform the following specified maintenance on the five generators listed at the end of this document:

All maintenance, service, operational checks, and parts shall be performed and supplied per the manufacturer s recommendations by manufacturer certified technicians.

Contractor shall provide all fluid analysis reports and within 7 10 days after completion of maintenance.

Contractor performance shall be monitored through service reports that shall be submitted after each repair has been conducted. Field service reports must be submitted within 7-10 days and will be reviewed for accuracy and timely submission.

Contractor shall perform services within 60 days of award.

Maintenance Checks:

Radiator core for air flow

Antifreeze protection

Coolant level

Coolant inhibitor strength (add conditioner if required to update strength)

Radiator cap and seal

Coolant leaks

Lube oil level

Fan belt tension

Condition of all hoses

Hose clamps

Condition of flex fuel lines

Day tank float controls, solenoid, and main fuel pump operation

Fuel system for leaks

Cranking voltage drop

Battery electrolyte level

Battery voltage

Battery charger rate

Battery cables and connections

Flex exhaust couplings rain flashing

Turbo wheel for bearing wear

Terminal strip connections

Loose relays in control panel

Jacket water heater operation

Governor oil level

Governor linkage

Remote governor control operation

Air gap on generator

Collector rings and brushes

Oil and dirt buildup in generator

System for loose bolts, etc.

Crank termination time

Engine instruments

Abnormal noise or vibration

Exhaust characteristics

Louver operation

Crankcase blow by

Voltage and frequency

All switches in correct position

Drain water and sediment from day tank

Lubricate generator bearing

Clean engine crankcase breather

Lubricate fan pulley

Clean primary filter

Drain exhaust moisture traps

Inspect the turbocharger for end play and leaks

Maintenance Services:

Note: All filters shall be OEM

Change air cleaner elements, check seals, air cleaner indicators and air induction system

Take oil sample and perform infrared analysis (performed by a Fluid Analysis Lab)

Take fuel and coolant samples and perform analysis (performed by a Fluid Analysis Lab)

Change lube oil and filters, lube oil is to be replaced with fully-synthetic oil in accordance with manufacturers recommendations

Change fuel filters

Oil, fuel, and coolant samples taken will be delivered to the testing laboratory in a reasonable time as to not compromise the samples. Care will be taken as to storing the samples as recommended by the testing laboratory until they are delivered.

Operational Checks:

Recheck oil level while running

Recheck all fluid systems for leaks

Used Oil Transportation and Recycling:

Transportation and recycling of used oil shall be performed in accordance with Federal, state and local regulations including:

Michigan Natural Resources and Environmental Protection Act 451, of 1994 as amended, Part 121 Liquid Industrial By-Product.

Prior to transporting used oil from the property, the transporter must provide a shipping document describing the materials in accordance with above regulation for certification by the Detroit VAMC GEMS Program Manager or designee. The contractor shall arrange for the designated recycling facility to notify the COR, in writing, that the shipment(s) arrived at its destination within 7 days of the date the shipment left the facility.

Michigan Hazardous Material Transportation Act 138.

Prior to transporting used oil from the property, the contractor shall provide a copy of the Act 138 transporter s permit and registration to the COR for the approval of the GEMS Program Manager. During transport, the transporter must also be able to produce a copy of the Act 138 permit and registration, either via electronic record or hard copy, to DEQ staff or a peace officer when requested.

Generator #1

Cummins/Onan Model: DFEB-4955010 Sn: B010204440

KW: 400 PF: .8 Volt: 120/208 Amp: 1387

Generator #2

MTU Onsite Energy Model: 400PXC6DT3 Sn: 331914-1-1-0411

KW: 400 PF: .8 Volt: 120/208 Amp: 1387

Generator #3

Cummins/Onan Model: 350 DFCC Sn: G920477586

KW: 350 PF: .8 Volt: 277/480 Amp: 526

Generator #6

MTU Onsite Energy Mod: 750RXC6DT2(G05) Sn: WA-572596-0410

KW: 750 PF: .8 Volt: 277/480 Amp: 1127

Generator #7

MTU Onsite Energy Mod: DS00500D6SRAH1583 Sn: 331787-1-1-0411

KW: 500 PF: .8 Volt: 277/480 Amp: 751

If this is a service your business can provide, respond to this Sources Sought by Friday, January 3, 2025; 3:00 P.M. Eastern time. Responses should include: (1) Business Name and Address (2) Point of Contact Name, Phone Number, and E-mail Address (3) SAM UEI and NAICS code (4) Business Size SMALL or LARGE (5) Type of Business SERVICE DISABLED VETERAN OWNED, VETERAN OWNED, 8A, HUBZone, WOMEN-OWNED etc. (6) Applicable GSA/FSS Contract Number (if applies). All businesses eligible to provide this service are encouraged to reply as this information may be used to determine potential set-asides for the above noted service. E-mail responses to: Ariel Bautista-Lagares, at Ariel.Bautista-Lagares@va.gov (Note: This is NOT A REQUEST FOR QUOTE or an announcement of a solicitation.)