J059--Ice Machine Service Contract

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1 is soliciting quotes for an Ice Machine Cleaning and Sanitation contract covering 75 ice machines across three VA facilities in Massachusetts, including Brockton, Jamaica Plain, and West Roxbury Divisions. The contract requires two semi-annual site visits per year to perform comprehensive cleaning and maintenance, which includes internal sanitization, external surface wiping, drain line flushing, water dispensing nozzle cleaning, air filter maintenance, and water filter replacement. Contractors must provide certificates and written reports with before-and-after photographs for each machine. The evaluation will be based on price, past performance, and technical capability, with the government seeking the most advantageous offer. The solicitation (Number 36C24125Q0353) was posted on April 1, 2025, with responses due by April 8, 2025, and falls under NAICS code 811310 with a size standard of $12.5 Million.

The contract has no specific set-aside designation and includes one base year with four option years. While no incumbent contractor is mentioned in the documents, the wage determination indicates that workers will be compensated according to Department of Labor standards, with minimum hourly rates of $17.75 for recent contracts. The scope of work involves detailed maintenance procedures for clinical ice machines, requiring precise documentation and high-quality service. Contractors must be prepared to work across multiple VA healthcare facilities in the greater Boston area and demonstrate technical capability in commercial and industrial machinery maintenance. The contract will require comprehensive reporting, including photographic evidence of cleaning procedures, and adherence to strict sanitation protocols for healthcare facility equipment.