J059--Audio Visual Preventative Maintenance
Closed Special Notice Posted
- Solicitation number
- 36C24526Q0176
- Agency
- Veterans Integrated Service Network 5 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Points of contact
-
- Cassie White cassie.white@va.gov (304) 263-0811
Notice details come from SAM.gov. Updated .
About this opportunity
This Special Notice, issued by the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5, announces the intent to award a sole-source contract for audio-visual preventative maintenance services. The solicitation number is 36C24526Q0176, and it was posted on December 15, 2025, with a response deadline of December 31, 2025. The contract covers maintenance services for the A/V system located at 400 Foxcroft Avenue in Martinsburg, West Virginia, specifically serving the Office of Emergency Management. The maintenance requirements encompass three conference rooms (208, 212, and 221) that support critical disaster monitoring and leadership briefing functions. This procurement falls under NAICS category 811210 (Electronic and Precision Equipment Repair and Maintenance) and PSC code J059 (Maint/Repair/Rebuild of Equipment—Electrical and Electronic Equipment Components).
The primary objective of this contract is to maintain the entire A/V system through annual preventative maintenance and unscheduled maintenance while establishing a preventative maintenance cycle for optimal system functionality. Interested contractors must submit proposals by December 31, 2025, and should contact Contracting Officer Cassie White at cassie.white@va.gov for additional information. Eligibility is restricted to Colossal Contracting LLC, the original system installer, as the sole source award is justified under FAR 6.302-1 due to the contractor's proprietary knowledge, sole rights to installation diagrams, system programming expertise, and possession of warranties for all installed equipment. The contract will be awarded as a firm fixed-price agreement with an anticipated award date of February 15, 2026, and a one-year base period of performance through February 14, 2027, with options for up to four additional years. Services include quarterly preventative maintenance visits, unlimited next-day on-site support, phone support within one hour, system monitoring, and comprehensive hardware coverage.
Notice text
This intent to sole source announcement is posted in accordance with FAR 5.2- Synopsis of Proposed Contract Actions.
Background:
The purpose of this requirement is for the annual preventative and unscheduled Maintenance of the Audio/Video (A/V) System at 400 Foxcroft Ave, Martinsburg Office of Emergency Management.
Objective:
To maintain the entire AV system at Foxcroft and establish the preventative maintenance cycle. The vendor shall establish that the system is properly working in all three conference rooms (208, 212, and 221) and to maintain its function. The vendor will also be available on-site as required for the troubleshooting of the system when a fault occurs that cannot be solved at the local level or via a telephone call in accordance with the attached Statement of Work (SOW) (See attached copy of SOW)
Unique Qualifications:
The installer of the AV system at Foxcroft, Colossal Contracting LLC, has the sole rights to the installation diagrams, programming of the system components and carries the warranties of all installed equipment. Colossal LLC has the proprietary knowledge of the system organization and developed the wiring and signal routing matrix for the system. Any work performed by an unauthorized technical group will void warranties and could possibly cause damage to the AV system that would cause major rework.
Award Information:
Solicitation No. 36C24526Q0176 will be presented to the contractor in accordance with the sole source authority at FAR 6.302-1 as a firm fixed-price contract. The period of performance shall be for one base year. The anticipated Period of Performance reads as follows:
(Estimated Award Date) February 15, 2026 through February 14, 2027.
If anyone requests additional information, please contact: Cassie White- cassie.white@va.gov
See attached document: Statement of Work
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24526Q0176.docx | DOCX document | |
| SOW Video wall and conf room system maintenance.docx | DOCX document |
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