36C24526Q0176.docx
DOCX document 16 KB Posted
- Attached to
- J059--Audio Visual Preventative Maintenance Federal contract opportunity
- Solicitation number
- 36C24526Q0176
About this file
This is a Special Notice for a sole-source Audio Visual Preventative Maintenance contract issued by the Department of Veterans Affairs (VA) Martinsburg Medical Center. The solicitation (36C24526Q0176) seeks maintenance services for the A/V system located at 400 Foxcroft Ave, specifically covering three conference rooms (208, 212, and 221). The contract will be awarded to Colossal Contracting LLC, the original system installer, based on their proprietary knowledge and sole rights to the installation diagrams and system components.
The contract is a firm fixed-price procurement with a one-year base period of performance from February 15, 2026, through February 14, 2027. The scope includes annual preventative maintenance, unscheduled maintenance, and on-site troubleshooting for the A/V system. The solicitation is being processed under FAR 6.302-1 sole source authority, with a response deadline of December 31, 2025, at 10:00 AM Eastern Time. The primary point of contact is Contracting Officer Cassie White, who can be reached at cassie.white@va.gov.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| SOW Video wall and conf room system maintenance.docx | DOCX document |
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Text version
Special Notice Special Notice
| SUBJECT* |
| Audio Visual Preventative Maintenance |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 25405 |
| SOLICITATION NUMBER* |
| 36C24526Q0176 |
| RESPONSE DATE/TIME/ZONE |
| 12-31-2025 10:00am EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J059 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
VAMC (613)
VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405
POINT OF CONTACT*
Contracting Officer Cassie White cassie.white@va.gov
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/martinsburg-health-care/ |
| URL DESCRIPTION |
| Martinsburg VA Medical Center |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Cassie.white@va.gov |
| EMAIL DESCRIPTION |
| Cassie White, Contracting Officer, NCO 5 |
DESCRIPTION
This intent to sole source announcement is posted in accordance with FAR 5.2- Synopsis of Proposed Contract Actions.
Background:
The purpose of this requirement is for the annual preventative and unscheduled Maintenance of the Audio/Video (A/V) System at 400 Foxcroft Ave, Martinsburg Office of Emergency Management.
Objective:
To maintain the entire AV system at Foxcroft and establish the preventative maintenance cycle. The vendor shall establish that the system is properly working in all three conference rooms (208, 212, and 221) and to maintain its function. The vendor will also be available on-site as required for the troubleshooting of the system when a fault occurs that cannot be solved at the local level or via a telephone call in accordance with the attached Statement of Work (SOW) (See attached copy of SOW)
Unique Qualifications:
The installer of the AV system at Foxcroft, Colossal Contracting LLC, has the sole rights to the installation diagrams, programming of the system components and carries the warranties of all installed equipment. Colossal LLC has the proprietary knowledge of the system organization and developed the wiring and signal routing matrix for the system. Any work performed by an unauthorized technical group will void warranties and could possibly cause damage to the AV system that would cause major rework.
Award Information:
Solicitation No. 36C24526Q0176 will be presented to the contractor in accordance with the sole source authority at FAR 6.302-1 as a firm fixed-price contract. The period of performance shall be for one base year. The anticipated Period of Performance reads as follows:
(Estimated Award Date) February 15, 2026 through February 14, 2027.
If anyone requests additional information, please contact: Cassie White- cassie.white@va.gov See attached document: Statement of Work
See attached document: SOW Video wall and conf room system maintenance.
| *= Required Field |
| Special Notice |
Special Notice
File details come from the government source that posted it. Updated .