J045--Grease Traps Pump and Cleaning

The Department of Veterans Affairs Network Contracting Office 10 is seeking grease trap pumping and cleaning services for the Dayton VA Medical Center through this Request for Quote. The procurement covers monthly maintenance services for grease traps across three buildings, including suctioning, removal of sludge, fats, and grease, and water-jetting for larger tanks. The contract structure will be a firm-fixed price purchase order with one base year and four potential option years. Evaluation of quotes will be based on three criteria: price, technical approach, and past performance. The quote submission deadline is October 22, 2025, at 4:00 PM EDT, with a mandatory site visit scheduled for October 15, 2025, at 2:30 PM, and the contract is expected to begin on October 15, 2025.

This solicitation is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses that are certified in the System for Award Management, operating under NAICS code 238220 with a small business size standard of $19 million. The scope of work includes servicing four grease traps of varying capacities: two 1,200-gallon tanks in Building 411, one 600-gallon tank in Building 320, and one 35-gallon tank in Building 330. Services will be performed monthly throughout the contract period, with specific safety requirements including restrictions on hose placement in Building 330 to avoid obstructing walkways. All work will be conducted at the Dayton VA Medical Center facilities. No incumbent contractor or specific budget range was identified in the solicitation materials.