J045--Grease Traps Pump and Cleaning

The Department of Veterans Affairs Network Contracting Office (NCO 10) is seeking grease trap pumping and cleaning services for the Dayton VA Medical Center through this Request for Quote. The procurement requires a contractor to provide monthly grease trap maintenance services for multiple buildings, including servicing two 1,200-gallon tanks in Building 411, one 600-gallon tank in Building 320, and one 35-gallon tank in Building 330's kitchen. The contract will be structured as a firm-fixed price purchase order with one base year and four option years, with the contract period running from October 15, 2025, through October 14, 2030. Vendors will be evaluated based on pricing, technical capabilities, and past performance criteria. Key dates include a mandatory site visit scheduled for September 18, 2025, at 9 AM and a quote submission deadline of September 24, 2025, at 4 PM EDT.

This solicitation is set-aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) that are certified and registered in the System for Award Management (SAM) database. The procurement falls under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19 million. While specific award values are not disclosed in the notice, the contract structure spans a potential five-year period including the base year and four option years. The services will be performed at the Dayton VA Medical Center, requiring monthly maintenance of grease traps across multiple buildings within the facility. All prospective vendors must maintain proper SAM registration and meet the SDVOSB certification requirements to be eligible for award consideration.