J041--OBVAMC Chiller Maintenance Service- RFQ
Closed Solicitation Posted
This opportunity was awarded. See its 2 award notices in the notice history.
- Solicitation number
- 36C25627R0004
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Overton Brooks Veterans' Administration Medical Center Shreveport LA 71101
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 16 is soliciting chiller maintenance and support services for Overton Brooks VA Medical Center via RFQ 36C25627R0004, a total Service-Disabled Veteran-Owned Small Business set-aside with quotations due September 10, 2026 at 10:00 CDT. This is a combined synopsis/solicitation; no separate written solicitation will be issued.
Place of performance is 510 East Stoner Avenue, Shreveport, Louisiana. The five-year indefinite-quantity, firm-fixed-price contract runs October 1, 2026 through September 30, 2031, comprising five one-year ordering periods with a guaranteed minimum award of $2,500 and a baseline of 12 months of service per ordering period. Work is performed Monday through Friday, 8:00 a.m. to 4:30 p.m., excluding federal holidays.
The contractor must provide all labor, materials, tools, equipment, supervision, and transportation for preventative maintenance, inspections, testing, and cleaning on three York chillers and one Trane chiller, plus four Evapco cooling towers. Contractor personnel must hold EPA 608 Universal Certification, Louisiana HVAC licensing (if required), OSHA ten-hour safety training, lockout/tagout training, VA Medical Center safety protocol training, and York and Trane industry certifications. Maintenance includes monthly leak testing and electrical work, quarterly cooling tower maintenance, and annual activities including megohm motor testing, oil and vibration analysis, and condenser tube brushing. Deliverables include monthly reports within 48 hours and annual reports within five business days.
NAICS code 238220 applies with a $19 million size standard. Award goes to the lowest-priced technically acceptable quoter. The Quality Assurance Surveillance Plan requires 100 percent compliance for monthly and annual maintenance, 95 percent first-inspection pass rate on cooling tower work, and 95 percent on-time reporting. The contractor must comply with Service Contract Act prevailing wage rates and maintain a 50 percent subcontracting limitation for services. Amendment 0003 posted September 3 extended the deadline and incorporated an updated Performance Work Statement and Q&As; Amendment 0001 removed liquidated damages provisions and offered a mandatory site visit scheduled August 27.
Notice text
4 versions
Update #4 · Latest ·
09/03/2026: Amendment 0003 posted, extending quotation date and posting Q&As
08/28/2026: Amendment 0002 posted, extending quotation date and posting Q&As
08/24/2026: Amendment 0001 posted, adding the opportunity for a site visist and modifying the PWS.
1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. 2. The combined synopsis/solicitation number is 36C25627R0004. Solicitation number 36C25627R0004 is issued as a RFQ for Chiller Maintenance and Support for the Overton Brooks VA Medical Center (OBVAMC) 3. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 (eff. 03/13/2026) 4. This requirement is Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set Aside. The North American Industry Classification System number is 238220 with a size standard of $19M. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Update #3 ·
08/28/2026: Amendment 0002 posted, extending quotation date and posting Q&As
08/24/2026: Amendment 0001 posted, adding the opportunity for a site visist and modifying the PWS.
1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. 2. The combined synopsis/solicitation number is 36C25627R0004. Solicitation number 36C25627R0004 is issued as a RFQ for Chiller Maintenance and Support for the Overton Brooks VA Medical Center (OBVAMC) 3. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 (eff. 03/13/2026) 4. This requirement is Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set Aside. The North American Industry Classification System number is 238220 with a size standard of $19M. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Update #2 ·
08/24/2026: Amendment 0001 posted, adding the opportunity for a site visist and modifying the PWS.
1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. 2. The combined synopsis/solicitation number is 36C25627R0004. Solicitation number 36C25627R0004 is issued as a RFQ for Chiller Maintenance and Support for the Overton Brooks VA Medical Center (OBVAMC) 3. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 (eff. 03/13/2026) 4. This requirement is Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set Aside. The North American Industry Classification System number is 238220 with a size standard of $19M. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Update #1 ·
1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
2. The combined synopsis/solicitation number is 36C25627R0004. Solicitation number 36C25627R0004 is issued as a RFQ for Chiller Maintenance and Support for the Overton Brooks VA Medical Center (OBVAMC)
3. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 (eff. 03/13/2026)
4. This requirement is Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set Aside. The North American Industry Classification System number is 238220 with a size standard of $19M. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Files
| File | Type | Posted |
|---|---|---|
| 36C25627R0004 0003.pdf | ||
| 36C25627R0004 0002.pdf | ||
| 36C25627R0004 0001.pdf | ||
| 36C25627R0004_1.docx | DOCX document | |
| 36C25627R0004.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J041--OBVAMC Chiller Maintenance Service- Award Announcement | Award Notice | |
| J041--OBVAMC Chiller Maintenance Service- Award Announcement | Award Notice | |
| This notice | Solicitation |
Similar open opportunities
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|---|---|---|---|
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| J061--triennial electrical maintenance - amendment 4 POP: 12/01/2026 - 11/30/2027 plus 4 option years | Veterans Integrated Service Network 16 | Service-Disabled Veteran-Owned Small Business | |
| Modernize 6N Inpatient Restrooms (Swing for 3N) | Veterans Integrated Service Network 16 | Service-Disabled Veteran-Owned Small Business |
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