36C25627R0004 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 13

N/A

36C256

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

36C256

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders

36C25627R0004

08-24-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-04-2026 10:00 CDT

See CONTINUATION Page

See attached continuation pages.

Contracting Officer

CONTINUATION PAGE

The purpose of this amendment is to extend the date and time to receive quotations and provide the Government’s response to prospective quoters’ questions and answers.

1. The deadline for the receipt of quotations is extended to the date and time to receive quotations to the time listed in block 11 of this SF30;

2. The Performance Work Statement (PWS) is removed and replaced with the attached version entitled “PERFORMANCE WORK STATEMENT- Amended 08/28/2026”;

3. The attached “QUESTIONS AND ANSWERS” are hereby incorporated into the solicitation; and

4. No further questions will be accepted.

A.1 PERFORMANCE WORK STATEMENT- Amended 08/28/2026

Chiller Preventative Maintenance

Performance Work Statement and QASP

1. Scope

The contractor shall provide all labor, materials, tools, equipment, supervision, and transportation necessary to perform preventative maintenance, inspections, testing, and cleaning on three York chillers and one Trane chiller. All work shall comply with manufacturer requirements, OSHA requirements, Environmental Protection Agency requirements, and all applicable federal, state, and local laws.

The Towers and Chillers listed in Section 9, with the exception of the Trane Chiller, are newly installed.

2. Place of Performance

Overton Brooks VA Medical Center

510 East Stoner Avenue

Shreveport, LA 71101

3. Period of Performance

This Contract has an ordering period of October 1, 2026, through September 30, 2031. Periods of performance will be specified in each individual task order.

4. Normal Working Hours

Normal work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., except federal holidays.

5. Federal Holidays

New Year’s Day January 1

Martin Luther King Jr.’s Birthday

Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 14

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed by the US government agencies.

In addition to the days designated as holidays, the Government observes the following days:

- Any other day designated by Executive Order

- Any other day designated by the President’s Proclamation; and

- Any other day designated by Federal Statute

6. Changes/Modifications

Changes to the terms and conditions of this contract are only authorized in writing by a warranted Government Contracting Officer. Non-warranted individuals are not authorized to make changes.

If any service awarded under this requirement requires modification or removal the contractor shall notify the Contracting Officer, in writing, by the most expeditious manner possible. This notification shall include but not be limited to the following:

• The contract number and a complete description of the affected work.

• Reasons for modifications or removal.

• Necessary instructions for any corrective action.

7. Invoices

The contractor shall submit invoices for any completed and government accepted items on the

Price Schedule. See VAAR Clause 852.232-72, Electronic Submission of Payment Requests for invoicing procedures. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative

(COR). A properly prepared invoice will contain:

• Invoice Number and Date

• Contractor’s Name and Address

• Accurate Purchase Order Number

• Supply or Service provided

• Total Amount

8. Emergency and Urgent Response

No Emergency response is required under this Contract. Emergencies and urgent unscheduled work will be accomplished by others.

9. Applicable Equipment

• York Chiller 1 Model YKLGLLH9 EVHS Serial SKKM088520

• York Chiller 2 Model YKLGLLH9 EVHS Serial SKKM088530

• York Chiller 3 Model YKLGLLH9 EVHS Serial SKKM088540

• Trane Chiller 4 Model CVHE 1N 3B Serial L03F05451 seasonal

• Evapco Cooling Tower Model AXS14-16024 Serial 21P111885

• Evapco Cooling Tower Model AXS14-16024 Serial 21P111884

• Evapco Cooling Tower Model AXS14-16024 Serial 21P111883

• Evapco Cooling Tower Model AT19-3L14 Serial 22P129656

10. Contractor Qualifications. Contractor employees shall have current and valid professional certifications and licenses required to perform the work in this PWS, prior to contract award. All certification and licensing requirements by the Federal, State, and local agencies shall be complied with at the contractor's expense.

• EPA 608 Universal Certification

• State of Louisiana HVAC license if required by state law

• OSHA ten-hour minimum safety training

• Training on lockout and tagout procedures

• Training on VA Medical Center safety protocols

• York and Trane Industry certification.

11. OEM Specific Maintenance Intervals

York YK Series Requirements

Monthly leak testing and electrical tightening

Quarterly leak testing

Annual megohm motor testing, filter and drier replacement, oil analysis, vibration analysis, tube cleaning

Trane CVHE Requirements

Quarterly cleaning of water strainers

Semiannual lubrication of linkage bearings and purge maintenance

Annual inspection of controls, safety devices, and system components

12. Monthly Preventative Maintenance Requirements

Check oil return system operation

Inspect motor starter operation

Test sump heater and thermostat

Check three phase voltage and current balance

Verify condenser and evaporator water flow

Verify and calibrate all chiller safety controls

Inspect for leaks and conduct refrigerant leak testing

Check purge unit (on Trane chiller only)

Check oil and refrigerant levels

Record all operating conditions

13. Annual Maintenance Requirements

Tighten electrical connections

Perform megohm testing on motor windings

Replace oil filters and oil return filter driers

Clean or back flush heat exchangers

Replace starter coolant if applicable

Clean or replace air filters

Clean tubes

Verify motor lubrication

Perform oil analysis

Perform vibration analysis

14. Annual Cooling Tower Maintenance

Clean upper and lower decks- Cleaning shall take place during winter or spring

Clean fill material- Cleaning shall take place during winter or spring

Clean tower sumps- Cleaning shall take place during winter or spring

Clean tower strainers- Cleaning shall take place during winter or spring

Inspect all mechanical components

Check motor voltage and meg windings

Change gearbox oil every five years- shall take place during winter or spring

Inspect and test all controls and drives

Verify condenser water bypass valve operation

15. Safety Requirements

Contractor personnel shall comply with OSHA requirements, VA Safety Office procedures, and all site-specific safety rules. Contractor must maintain an accident reporting program.

16. Security and Access Requirements

All contractor employees shall undergo background checks as required by VA policy and shall obtain temporary or permanent badges before starting work.

17. Deliverables

Monthly preventative maintenance report submitted within 48 hours

Annual maintenance report submitted within five business days

Cooling tower inspection report submitted within five business days

Oil and vibration analysis reports

Emergency repair findings if applicable

18. Records Management Requirements

Contractor shall comply with all federal and VA records management policies. Records may not be removed, destroyed, altered, or disposed of without written approval from the Contracting

Officer.

19. Invoicing Requirements

Invoices shall be submitted through the Tungsten system and must include the contract number, dates of service, and confirmation of completed deliverables.

Quality Assurance Surveillance Plan

This QASP establishes methods for the Government to assess contractor performance in compliance with the PWS.

Performance Objectives and Acceptable Levels

Monthly Maintenance: 100 percent compliance

Annual Maintenance: 100 percent compliance

Cooling Tower Maintenance: 95% pass on first inspection

Emergency Response: Arrival within four hours

Urgent Response: Arrival within 24 hours

Reporting: 95% submitted on time

Records Management: Zero violations

OEM Compliance: All OEM intervals met with supporting documentation

Incentive Assessment

Incentives are awarded only if no liquidated damages are assessed during the same evaluation period.

Remedies

Unsatisfactory performance may result in deductions, cure notice, or termination if required by the circumstances.

A.2 QUESTIONS AND ANSWERS

Q1. How many chillers are normally needed to carry the building at peak load in the summer?

A1. 2 chillers are required in summertime.

Q2. Can one chiller be taken out of service for a day or two in the winter without affecting the hospital?

(We plan to do the annual work one machine at a time, November through

February, to keep the rest of the plant available.)

A2. Yes.

Q3. Is there a plant operator or stationary engineer on site who valves and isolates machines, or is the contractor expected to do that?

A3. Plant operator will start and stop chillers, but any manual valves must be operated by contractor.

Q4. Which months does the Trane chiller normally run?

A4. Normally around March through October or so. This chiller is used in hottest months to maintain temperatures in surgery area. However, this new plant can maintain temps year-round without the Trane chiller.

Q5. How many tubes are in the condenser and in the evaporator of each machine?

A5. This is unknown. Chiller make and models are provided in the Performance Work

Statement Section 9.

Q6. What is the tube outside diameter and wall thickness?

A6. This is unknown. Chiller make and models are provided in the Performance Work

Statement Section 9.

Q7. Are any tubes currently plugged? If so, how many on which machine?

A7. No.

Q8. When was the last eddy current test on each machine, and do you have the reports?

A8. We have not done this test on these chillers.

Q9. Has eddy current been done on the evaporators, or only the condensers?

A9. Neither.

Q10. Are all four towers on one common condenser water loop?

A10. Surgery cooling tower is for the Trane chiller only. The other three are on one loop.

Q11. Can a tower be taken offline for cleaning during the season, or does all tower work have to happen in the winter or early spring?

A11. Cleaning shall take place during winter or spring. THE PWS HAS BEEN MODIFIED

ACCORDINGLY.

Q12. Who handles the condenser water chemical treatment — VA staff, a separate water treatment vendor, or is it expected to be part of this contract?

A12. VA staff handles daily treatment, and a separate contractor comes in monthly.

Q13. Is there a Legionella or water management plan we need to follow when draining and cleaning the towers?

A13. Our legionella plan does not address a specific draining method. We do regular legionella testing in the towers.

Q14. Does the government require a pre and post disinfection when cleaning the towers?

A14. No. We will be adjusting chemical treatment to maintain levels and our towers are tested monthly for bacteria count.

Q15. Will the award contractor be able to dispose of waste accumulated while cleaning cooling towers at the Overton Brooks VA?

A15. Yes.

Q16. For each tower, when was the gearbox oil last changed?

A16. Never. All towers are new. Main plant has only run for 2 months and surgery tower is only 2 years old.

Q17. Can the government please specify what option year of the contract the gear oil needs to be changed in the cooling tower gearboxes?

A17. This should occur during Ordering Period 3- the resultant Contract will not include options. See CLIN 2001.

Q18. Whose lockout/tagout program applies in the chiller plant — the VA's or the contractor's?

A18. The VA’s LOTO program applies while working on VA property.

Q19. Who is responsible for maintaining the chiller plant BMS system not directly associated with the chillers themselves? (Automated valves, temperature sensors, flow sensors, DP sensors)

A19. The Government maintains this with the assistance of a separate contractor.

Q20. Is the awarded contractor responsible for any sort of calibration of the chiller plant BMS system?

A20. No.

Q21. Is a rewarded contractor responsible for maintaining a refrigerant monitor system?

A21. No.

Q22. Section 9 of the solicitation document mentions Eddie Current every two to five years under the Y series requirements but does not mention Eddy for the train

CVHE. Can the government please provide a detailed schedule that dictates what option Eddy current is required for the condenser and evaporator of each machine group?

A22. This requirement is removed. THE PWS HAS BEEN MODIFIED ACCORDINGLY.

Q23. Would the government accept performing Eddy Current on both condenser and evaporator barrels of both the York and Train chillers in option year one of the contract and then only the condensers in option year four?

A23. This requirement is removed. THE PWS HAS BEEN MODIFIED ACCORDINGLY.

Q24. Section 10 contractor qualifications: Can the government please provide an example of a EVAPCO certification?

A24. This requirement is removed. THE PWS HAS BEEN MODIFIED ACCORDINGLY.

Q25. If the prime contractor (SDVOSB) possesses a EPA 608 Universal Certification, Training on lockout and tagout procedures, Trane CenTraVac certificate, York YK certificate, Osha 10 or 30 certificate and state of Texas HVAC license does that satisfy the requirement of section 10?

A25. The Personnel on-site doing the work must have the certifications listed in the PWS section entitled “Contractor Qualifications” (as modified).

Q26. How many chillers can be taken down at one time to perform annual maintenance and still meet the VA requirements of N + 1?

A26. 1 chiller can be taken down at one time.

Q27. How many cooling towers can be taken down at one time to perform annual maintenance and still meet the VA requirements of N + 1?

A27. 1 cooling tower can be taken down at one time.

Q28. Section 9 does not mention Monthly inspections on Trane chiller but section 11 calls out Trane specific parts/ Components. Does the government want monthly inspections on the trained chiller?

A28. Yes. Trane should be inspected monthly also.

Q29. Does the government want monthly inspections on the cooling towers?

A29. No. VA personnel do monthly PMs on the towers. Only Chillers monthly inspections are needed from Contractor.

Q30. Is the awarded contractor responsible for routine maintenance of the condenser water and chilled water pumps? If yes, please provide the scope of work and the frequency of service required, including the model and serial number of each pump.

A30. Only annual vibration analysis is required for pumps.

Q31. Is the awarded contractor responsible for preventive maintenance of the variable frequency drives controlling the pumps and the cooling tower motors? If yes, please provide the frequency of service, the scope of work required, and the equipment model and serial numbers.

A31. No.

Q32. Would the government like to add a separate CLIN for the air-cooled chillers residing at the Overton Brooks VA Medical Center?

A32. No. These are maintained by the Government. This work only concerns water-cooled chillers.

Q33. For scheduling purposes — eddy current inspection in particular — it is important that interested bidders understand how many chillers may be taken out of service at one time. If, for example, only two of the three chillers in the new chiller plant may be taken down simultaneously, the work will require additional trips and therefore additional charges. Without this information, an interested contractor must price that risk, which ultimately drives the price up and results in a disservice to the Medical Center and to the taxpayer. Please state the maximum number of chillers that may be out of service at one time, at each plant.

A33. Depending on the season, we can shut 2 chillers down. In warm seasons, we will need to run 2 chillers. (Eddy current inspections are no longer required.)

Q34. Is the awarded contractor responsible for cleaning strainers? If yes, please identify which strainers are included in the scope and where each is located.

Section 9 references quarterly cleaning of water strainers for the Trane CVHE, and

Section 13 references cleaning tower strainers; please confirm whether any additional strainers, such as pump suction strainers, are also included.

A34. No additional strainers or strainer cleaning is included. This is performed by the

Government.

Q35. Is the awarded contractor responsible for calibration of the Onicon flow meters? If yes, please provide a detailed scope of work. Specifically, does the Government require that the flow meters be removed and sent out for factory calibration, or does the Government prefer that an offset be entered into the BMS system?

A35. No.

Q36. Is the awarded contractor responsible for any preventive maintenance of the water filtration systems, specifically the VAF filtration system located on the fourth floor? If yes, please provide the scope of work, the frequency of service required, and the model and serial number of each unit. Please also identify any additional water filtration equipment installed at the other plant locations.

A36. No.