36C25627R0004 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 9

0003 09-03-2026

N/A

36C256

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

36C256

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders

36C25627R0004

08-24-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-10-2026 10:00 CDT

See CONTINUATION Page

See continuation pages.

Peter Wren

Contracting Officer

CONTINUATION PAGE

The purpose of this amendment is to extend the date and time to receive quotations and provide the Government’s response to prospective quoters’ questions and answers.

1. The deadline for the receipt of quotations is extended to the date and time to receive quotations to the time listed in block 11 of this SF30;

2. The Performance Work Statement (PWS) is removed and replaced with the attached version entitled “PERFORMANCE WORK STATEMENT- Amended 09/03/2026”;

3. The attached “QUESTIONS AND ANSWERS” are hereby incorporated into the solicitation; and

4. No further questions will be accepted.

A.1 PERFORMANCE WORK STATEMENT- Amended 09/03/2026

Chiller Preventative Maintenance

Performance Work Statement and QASP

1. Scope

The contractor shall provide all labor, materials, tools, equipment, supervision, and transportation necessary to perform preventative maintenance, inspections, testing, and cleaning on three York chillers and one Trane chiller. All work shall comply with manufacturer requirements, OSHA requirements, Environmental Protection Agency requirements, and all applicable federal, state, and local laws.

The Towers and Chillers listed in Section 9, with the exception of the Trane Chiller, are newly installed.

2. Place of Performance

Overton Brooks VA Medical Center

510 East Stoner Avenue

Shreveport, LA 71101

3. Period of Performance

This Contract has an ordering period of October 1, 2026, through September 30, 2031. Periods of performance will be specified in each individual task order.

4. Normal Working Hours

Normal work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., except federal holidays.

5. Federal Holidays

New Year’s Day January 1

Martin Luther King Jr.’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 14

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed by the US government agencies.

In addition to the days designated as holidays, the Government observes the following days:

- Any other day designated by Executive Order

- Any other day designated by the President’s Proclamation; and

- Any other day designated by Federal Statute

6. Changes/Modifications

Changes to the terms and conditions of this contract are only authorized in writing by a warranted Government Contracting Officer. Non-warranted individuals are not authorized to make changes.

If any service awarded under this requirement requires modification or removal the contractor shall notify the Contracting Officer, in writing, by the most expeditious manner possible. This notification shall include but not be limited to the following:

• The contract number and a complete description of the affected work.

• Reasons for modifications or removal.

• Necessary instructions for any corrective action.

7. Invoices

The contractor shall submit invoices for any completed and government accepted items on the

Price Schedule. See VAAR Clause 852.232-72, Electronic Submission of Payment Requests for invoicing procedures. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative

(COR). A properly prepared invoice will contain:

• Invoice Number and Date

• Contractor’s Name and Address

• Accurate Purchase Order Number

• Supply or Service provided

• Total Amount

8. Emergency and Urgent Response

No Emergency response is required under this Contract. Emergencies and urgent unscheduled work will be accomplished by others.

9. Applicable Equipment

• York Chiller 1 Model YKLGLLH9 EVHS Serial SKKM088520

• York Chiller 2 Model YKLGLLH9 EVHS Serial SKKM088530

• York Chiller 3 Model YKLGLLH9 EVHS Serial SKKM088540

• Trane Chiller 4 Model CVHE 1N 3B Serial L03F05451 seasonal

• Evapco Cooling Tower Model AXS14-16024 Serial 21P111885

• Evapco Cooling Tower Model AXS14-16024 Serial 21P111884

• Evapco Cooling Tower Model AXS14-16024 Serial 21P111883

• Evapco Cooling Tower Model AT19-3L14 Serial 22P129656

10. Contractor Qualifications. Contractor employees shall have current and valid professional certifications and licenses required to perform the work in this PWS, prior to contract award. All certification and licensing requirements by the Federal, State, and local agencies shall be complied with at the contractor's expense.

• EPA 608 Universal Certification

• State of Louisiana HVAC license if required by state law

• OSHA ten-hour minimum safety training

• Training on lockout and tagout procedures

• Training on VA Medical Center safety protocols

• York and Trane Industry certification.

11. OEM Specific Maintenance Intervals

York YK Series Requirements

Monthly leak testing and electrical tightening

Quarterly leak testing

Annual megohm motor testing, filter and drier replacement, oil analysis, vibration analysis (Main plant: 3 condensers and 3 chilled water pumps. Surgery Chiller Room: 2 condensers and 2 chilled water pumps), and tube cleaning

Trane CVHE Requirements

Quarterly cleaning of water strainers

Semiannual lubrication of linkage bearings and purge maintenance

Annual inspection of controls, safety devices, and system components

Annual Tube Cleaning

12. Monthly Preventative Maintenance Requirements

Check oil return system operation

Inspect motor starter operation

Test sump heater and thermostat

Check three phase voltage and current balance

Verify condenser and evaporator water flow

Verify and calibrate all chiller safety controls

Inspect for leaks and conduct refrigerant leak testing

Check purge unit (on Trane chiller only)

Check oil and refrigerant levels

Record all operating conditions

13. Annual Maintenance Requirements

Tighten electrical connections

Perform megohm testing on motor windings

Replace oil filters and oil return filter driers

Clean or back flush heat exchangers

Replace starter coolant if applicable

Clean or replace air filters

Clean tubes

Verify motor lubrication

Perform oil analysis

Perform vibration analysis- All pumps motors and all chillers and cooling tower fan gearboxes and motors

14. Annual Cooling Tower Maintenance

Clean upper and lower decks- Cleaning shall take place during winter or spring

Clean fill material- Cleaning shall take place during winter or spring

Clean tower sumps- Cleaning shall take place during winter or spring

Clean tower strainers- Cleaning shall take place during winter or spring

Inspect all mechanical components

Check motor voltage and meg windings

Change gearbox oil every five years- shall take place during winter or spring

Inspect and test all controls and drives

Verify condenser water bypass valve operation

15. Safety Requirements

Contractor personnel shall comply with OSHA requirements, VA Safety Office procedures, and all site-specific safety rules. Contractor must maintain an accident reporting program.

16. Security and Access Requirements

All contractor employees shall undergo background checks as required by VA policy and shall obtain temporary or permanent badges before starting work.

17. Deliverables

Monthly preventative maintenance report submitted within 48 hours

Annual Maintenance Report submitted within five business days

Cooling tower inspection report submitted within five business days

Oil and vibration analysis reports submitted with Annual Maintenance Report

18. Records Management Requirements

Contractor shall comply with all federal and VA records management policies. Records may not be removed, destroyed, altered, or disposed of without written approval from the Contracting

Officer.

19. Invoicing Requirements

Invoices shall be submitted through the Tungsten system and must include the contract number, dates of service, and confirmation of completed deliverables.

Quality Assurance Surveillance Plan

This QASP establishes methods for the Government to assess contractor performance in compliance with the PWS.

Performance Objectives and Acceptable Levels

Monthly Maintenance: 100 percent compliance

Annual Maintenance: 100 percent compliance

Cooling Tower Maintenance: 95% pass on first inspection

Urgent Response: Arrival within 24 hours

Reporting: 95% submitted on time

Records Management: Zero violations

OEM Compliance: All OEM intervals met with supporting documentation

Incentive Assessment

Incentives are awarded only if no liquidated damages are assessed during the same evaluation period.

Remedies

Unsatisfactory performance may result in deductions, cure notice, or termination if required by the circumstances.

A.2 QUESTIONS AND ANSWERS

Q37. Please confirm which pumps are covered — the chilled water pumps, the condenser water pumps, or both — and state the quantity at each plant. Please also provide the make, model, and horsepower of each pump if available.

A37. Main plant: 3 condensers and 3 chilled water pumps. Surgery Chiller Room: 2 condensers and 2 chilled water pumps. The PWS has been updated accordingly.

Q38. Please confirm whether the awarded contractor is responsible for performing vibration analysis on the pump motors only; or for removing the insulation, performing vibration analysis on the pump itself, and reinsulating the pump; or whether the Medical Center will remove and replace the insulation to permit the analysis.

A38. The PWS States in part:

“The contractor shall provide all labor, materials, tools, equipment, supervision, and transportation necessary to perform preventative maintenance, inspections, testing, and cleaning on three York chillers and one Trane chiller.”

The Contractor is only required to perform vibration analysis on pump motors; therefore, removal of insulation is not required. The Contractor shall also perform vibration analysis on all chillers and cooling tower fan gearboxes and motors. The PWS has been updated accordingly.

Q39. If removal and replacement of insulation is the responsibility of the awarded contractor, please state the number of pumps affected, confirm whether any existing insulation contains asbestos or other regulated material, and identify the party responsible for abatement and disposal.

A39. Main plant: 3 condensers and 3 chilled water pumps. Surgery Chiller Room: 2 condensers and 2 chilled water pumps. None of these contain asbestos. The PWS has been updated accordingly.

Q40. As an alternative that would avoid repeated disturbance of the insulation, would the Government accept a one-time installation of permanent vibration measurement points at the bearing housings during the first ordering period, so that subsequent annual readings may be taken without removing insulation? If acceptable, please confirm whether that installation is to be priced within the monthly contract line item or ordered separately.

A40. As stated in question 38, managing insulation is not required to accomplish the work.

Q41. Please confirm whether the pumps must be running during the analysis and, if so, who is responsible for starting and stopping them. RJY Group notes the

Government's answer at A3 that the plant operator starts and stops chillers while the contractor operates manual valves.

A41. Yes. Boiler Plant Operator will be available to swap pumps.

Q42. Section 17 lists "Oil and vibration analysis reports" among the deliverables.

Please confirm that pump vibration analysis reports are submitted under that deliverable, and state the required submission deadline.

A42. Vibration reports shall be included with the other annual reports (5 business days). The

PWS has been updated accordingly.

Q43. Please confirm whether the requirements at section 13 to "clean or back flush heat exchangers" and to "clean tubes" apply to the condenser barrel, the evaporator barrel, or both.

A43. Condenser tubes only.

Q44. If both barrels are within scope, please confirm whether both are to be cleaned every year, or whether the Government will accept annual cleaning of the condenser barrels with cleaning of the evaporator barrels at approximately three-year intervals. If the Government has no stated preference, [we] requests confirmation that the latter interval is acceptable.

A44. Condenser tubes only (Annually).

Q45. If cleaning of the evaporator barrels is required at an interval longer than annual, please identify the ordering period or periods in which it is required. [We note] that the Government designated Ordering Period 3, CLIN 2001, for the cooling tower gearbox oil change at A17, and requests a comparable designation here.

A45. Condenser tubes only (Annually).

Q46. Please confirm whether the awarded contractor is responsible for removing and reinstalling the waterbox heads as necessary to gain tube access, or whether that work is performed by others.

A46. Yes. The Contractor must remove covers to gain access and properly replace.

Q47. Section 11 lists annual tube cleaning under "York YK Series Requirements" only.

The "Trane CVHE Requirements" at section 11 list quarterly cleaning of water strainers, semiannual lubrication of linkage bearings and purge maintenance, and annual inspection of controls, safety devices, and system components — but not tube cleaning. Please confirm whether the section 13 tube cleaning requirement applies to the Trane CVHE machine.

A47. Tube cleaning is required for all chillers. The PWS has been updated accordingly.

Q48. Please confirm the cleaning method the Government requires. The phrase "clean or back flush" suggests either mechanical brushing or hydraulic back flushing may be acceptable; please confirm whether mechanical brushing is required, or whether back flushing alone satisfies the requirement.

A48. The government requires mechanical brushing of the condenser tubes.

Q49. Section 1 of the amended Performance Work Statement states that all equipment other than the Trane chiller is newly installed, the Government confirmed at A16 that the main plant has operated for approximately two months, and the

Government confirmed at A7 that no tubes are currently plugged. Given the condition of the equipment, would the Government consider deferring the first cleaning of the evaporator barrels to a later ordering period?

A49. Condenser tubes only (Annually). Evaporator barrel cleaning is not required.