J012--FY24: Fire Alarm Maintenance-Monitoring Services Base and Options

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05, effective on 05-22-2024.

This combined synopsis-solicitation is 100% set-aside for small business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561621 Security Systems Services (except Locksmiths), with a Small Business Size Standard of $25.0 Million. The Product Service Code is J012 Maintenance Repairs, and Rebuilding of Equipment-Fire Control Equipment.

The Department of Veterans Affairs, Network Contracting Office (NCO) 8, located at VA Caribbean Healthcare System (VACHS) is seeking to procure Fire Alarm System Maintenance and Monitoring Service at VA Caribbean Healthcare System .

Detailed specifications and requirements are provided in the attached Performance Work Statement (PWS), Instructions to Quoters, Price/Cost Schedule, Clauses, and Provisions. The contract period of performance is expected to be from September 13, 2024, through September 12, 2025, plus four one-year option periods. In addition, FAR Clause 52.217-8, Option to Extend Services, is incorporated into this requirement. Special Attention Shall Be Given to Addendum to FAR 52.212-1, Instruction to Offerors (document titled Attachments A, B,_C,_and Performance Work Statement CS RFQ 36C24824Q1530, Fire Alarm Maintenance-Monitoring Services, 24 September 2024 ), for further instructions and/or details.

Place of Performance

San Juan Address:

VA Caribbean Healthcare System

10 Casia St.

San Juan, PR 00921

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial services , [Sep 2023] including addendum to this provision. Offerors shall carefully read the addendum which provide further information regarding this requirement and the minimum information/documentation that shall be submitted with the quote.

2. FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services [May 2024].

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services [Dec 2022] (Addendum attached).

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services [MAY 2024].

See document titled Attachments A, B, C, and PWS RFQ 36C24823Q1317, Fire Alarm System Maintenance and Monitoring Service, 23 September 2024 .

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

QUESTIONS SUBMISSION. Questions regarding this acquisition shall be emailed to the Procurement Point of Contact, Contracting Officer, Israel Rodriguez at israel.rodriguez-perez@va.gov. All questions shall be submitted as a word document. All questions are due on August 28, 2024, at 12:00 PM (Noon) (Puerto Rico Local Time). Questions submitted after the due date may not be considered by the Government.

QUOTE PREPARATION AND SUBMISSION. Submission of your response shall be received not later than September 6, 2024, at 3:00 PM (Puerto Rico Local Time) to Procurement Point of Contac, Contracting Officer, Israel Rodriguez at israel.rodriguez-perez@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f).

The following attachments are part of this combined synopsis-solicitation:

1. Attachments A, B, C, PWS RFQ 36C24824Q1530, Fire Alarm Maintenance-Monitoring Services, September 24, 2024.