IS 3800 Wired Intraoral Scanner - Pawnee Indian Health Center

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ) # 246-24-Q-0193.  Submit only written quotes for this RFQ. This solicitation is 100% BUY INDIAN SET ASIDE. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04. The associated NAICS code is 333921.

This RFQ contains five (5) Line Items for a Base plus four option years:

CLIN             DESCRIPTION              

0001

09/01/2024 – 08/31/2025 – Base Year - The contractor shall

provide one (1) new Dental IS 3800 Wired Scanner plus Laptop with

complete installation and set-up. (Indicate if manufacturer warranty is provided)                                      

0002

Training                                                                                                                                     

0003

Shipping                                                                                                                                   

0004

09/01/2025 – 08/31/2026 -- Option Year 1 –

Service Agreement for the IS 3800 Wired Scanner                                                                 

0005

09/01/2026 – 08/31/2027 -- Option Year 2 –

Service Agreement for the IS 3800 Wired Scanner.                                                                  

0006

09/01/2027 – 08/31/2028 -- Option Year 3 –

Service Agreement for the IS 3800 Wired Scanner.                                                                 

0007

09/01/2028 – 08/31/2029 -- Option Year 4 –

Service Agreement for the IS 3800 Wired Scanner.                                                                  

TOTAL COST:

PERIOD OF PERFORMANCE:

Base Year: 09/01/2024 – 08/31/2025

Option Year 1: 09/01/2025 – 08/31/2026

Option Year 2: 09/01/2026 – 08/31/2027

Option Year 3: 09/01/2027 – 08/31/2028

Option Year 4: 09/01/2028 - 08/31/2029

Vendor Requirements: SEE ATTACHED STATEMENT OF WORK  

Submit Quotes no later than: 08/01/2024 04:00p.m. CDT  to the Following Point of Contact:  via Email: amber.chavez@ihs.gov.

Evaluation:  FAR 52.212-2 Evaluation -- Commercial Items (NOV 2021) (completed as follows):

(a) The Government will award a firm fixed price Purchase Order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, with Technical requirements being more important than pricing. The following factors shall be used to evaluate offers:

Best Value (see criteria below)

Pricing:

• Pricing will be evaluated on the total cost.

Technical Requirements:

1. Delivery of the Intraoral scanner.
2. Complete Installation of unit in designated area
3. Connect utility service at the Pawnee Indian Health Centers source.
4. Connect phone and data to the Pawnee Indian Health Centers network.
5. Startup and testing of unit to include all validation and verification studies and quality control.
6. Sensor Technology: CMOS
7. Field of view: 16 x 14mm, 17x7mm (posterior tip)
8. Depth of Field: -2 to +16mm
9. Operating System: Windows 10 or higher
10. Compatible with Dentrix and Pano systems
11. Provide all software upgrades/updates
12. Provide training applications upon install. Training shall include: Operation of equipment, Quality Control, Troubleshooting, etc.

Past Performance History:

• Vendor shall submit 3 past history performance references

VENDORS SHALL SUBMIT THE FOLLOWING:

COMPLETED PRICING

TECHNICAL SPECIFICATIONS

PAST HISTORY PERFORMANCE REFERENCES

WARRANTY INFORMATION

INDIAN ECONOMIC ENTERPRISE REPRESENTATION FORM

VENDORS SUBMITTING OR EQUAL ITEMS MUST SUBMIT DESCRIPTITVE LITERATURE SHOWING HOW THEIR PRODUCT MEETS OR EXCEEDS THE REQUIREMENTS BEING SOLICITED  

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below.  Terms and conditions other than those stated will not be accepted.  The above pricing is all inclusive. 

PROVISIONS:  The following FAR provisions apply to this solicitation:

FAR 52.212-1, Instructions to Offeror- Commercial Items (SEP 2023); FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (MAY 2024) (the offeror should include a completed copy of this provision with their quote).

CLAUSES:  The following FAR clauses apply to this solicitation:

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Products and Commercial Services (May 2024) (to include the following clauses sited): FAR 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023); FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020);  FAR 52.204-27. Prohibition on a ByteDance Covered Application (Jun 2023); FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition (Dec 2023);  FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020); FAR 52.219-28, Post Award Small Business Program Representation (Feb 2024);  FAR 52.219-33, Nonmanufacturer Rule (Sep 2021); FAR 52.222-3, Convict Labor (Jun 2003);  FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2024);  FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015); FAR 52.222-26, Equal Opportunity (Sep 2016);  FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020);  FAR 52.222-50, Combatting Trafficking in Persons (Nov 2021);  FAR 52.223-20, Aerosols (May 2024);  FAR 52.223-23, Sustainable Products and Services (May 2024);  FAR 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (Nov 2023);  FAR 52.226-8, Encouraging Contractor Policies to Ban text Messaging While Driving (May 2024);   FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018);  FAR 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contract for Certain Services-Requirements (May 2014);  FAR 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014);  FAR 52.217-8, Option to Extend Services (Nov 1999);  FAR 52.211-6, Brand Name or Equal (Aug 1999);  FAR 52.252-2, Clauses Incorporated By Reference (Feb 1998);  FAR 52.252-6, Authorized Deviations in Clauses (Nov 2020);  HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (Dec 2015);  HHSAR 352.226-1, Indian Preference (Dec 2015);  HHSAR 352.226-4, Notice of Indian Small Business Economic Enterprise Set-Aside;  HHSAR 352.226-5, Notice of Indian Economic Enterprise set-aside; HHSAR 352.226-6, Indian Economic Enterprise Subcontracting Limitations;  HHSAR 352.226-7, Indian Economic Enterprise Representation;  HHSAR 352.232-71, Electronic Submission of Payment Requests;  HSAR 352.239-78, Information and Communication Technology Accessibility Notice (Feb 2024);  HHSAR 352.239-79, Information and Communication Technology Accessibility (Feb 2024); The above Provisions and Clauses may be obtained via internet at https://www.acquisition.gov/

And https://www.acquisition.gov/hhsar

Miscellaneous:

NO FAX QUOTATIONS

ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (amber.chavez@ihs.gov) 

All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award.  Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability.  Failure to provide sufficient technical detail may result in rejection of your quote.