Ion Chromatograph Preventative Maintenance
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0745
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- Place of performance
- Madison, Wisconsin 53706, United States
- Points of contact
-
- Tiffany Reval tiffany.reval@usda.gov (580) 318-0321
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Agricultural Research Service is soliciting preventative maintenance services for two ion chromatograph instruments at the United States Dairy Forage Research Center in Madison, Wisconsin. The solicitation seeks comprehensive maintenance services for a Thermo Fisher QUAT-QUAT, +DGAS instrument (Serial Number 22066208) and an ICS6 instrument (Serial Number 22056351), including annual preventive maintenance visits, field service engineer support with 3-business-day response time, priority technical support, software updates, and a 10% discount on spare parts. Service must be provided by original equipment manufacturer certified technicians who comply with facility security protocols and maintain the instruments used for critical carbohydrate and amino acid profiling research. The contract will be evaluated using Lowest Price Technically Acceptable (LPTA) criteria, focusing on technically acceptable proposals with the lowest evaluated price. Quotes must be submitted electronically to tiffany.reval@usda.gov by September 24, 2025, following Amendment 1 which extended the original deadline.
The solicitation was initially designated as a Total Small Business set-aside under NAICS code 334516 (Analytical Laboratory Instrument Manufacturing) with a size standard of 1,000 employees, but Amendment 1 dissolved this set-aside designation, opening competition to all qualified vendors. The contract structure includes a base year of performance from September 30, 2025 to September 29, 2026, with two additional one-year option periods available for continued maintenance services. The government anticipates awarding a Firm Fixed Price contract for services to be performed at 1925 Linden Drive, Madison, Wisconsin during normal business hours. While specific contract values are not disclosed in the available documentation, the procurement covers maintenance for two high-value scientific instruments essential for ongoing research operations. All services will be performed on-site at the USDA facility, with remote technical support available within 24 hours of request to minimize instrument downtime.
Notice text
2 versions
Update #2 · Latest ·
Amendment 1 - Dissolution of small business set aside and extended due date of quotes.
All other terms and conditions remain the same. End of Amendment.
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 1232SA25Q0745 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 dated June 11, 2025. This solicitation will be a Total Small Business set aside. The associated NAICS code is 334516 (Analytical Laboratory Instrument Manufacturing), with a small business size standard of 1,000 Employees.
This acquisition is for the following item as identified in the Line Items:
Review Attachment 2 - Schedule of Items
The Contractor shall provide all services at. Location of the Government is USDA, in Madison, WI and will also be identified in the contract. The Government anticipates award of a Firm Fixed Price contract. See attached Clauses and Provisions document for the Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition. Offerors responding to this announcement shall submit their quote in accordance with FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and include a copy of 52.212-3 Offeror Representations-Commercial Products and Commercial Services. .
All responses shall be submitted electronically to tiffany.reval@usda.gov
The basis for award is Lowest Price Technically Acceptable (LPTA). LPTA means the best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price. Pursuant to FAR 52.212-2 Evaluation—Commercial Products and Commercial Services, the criteria for evaluation are: (1) Technical and (2) Price and must also have satisfactory Past Performance. The lowest priced quote will first be evaluated for technical acceptability in accordance with the minimum specifications identified. If determined not technically acceptable, it will be removed from competition and the next lowest priced quote will be evaluated for technical acceptability. This will continue until the lowest price quote is determined technically acceptable. Once the lowest priced quote is determined technically acceptable, then a determination of responsibility will be completed. If found responsible, evaluations will be closed, and award will be made.
INSPECTON AND ACCEPTANCE TERMS: Supply/Services will be inspected by the performance and accepted at the place of performance. The period of performance and service of this contract is a base plus four additional option years.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM) at the time the quote is submitted. A contractor can contact SAM by calling 1-866-606-8220 or www.sam.gov. NO EXCEPTIONS. A SAM UEI number is required in order to register. All invoices shall be submitted electronically.
Questions in regard to this combined synopsis/solicitation are due no later than 4:00 PM Central on Sept 8, 2025. Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.
DISCLAIMER: The official contract documents are located on the government webpage and the Government is not liable for information furnished by any other source. Amendments, if/when issued will be posted to Contract Opportunities for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offeror's responsibility to check the website periodically for any amendments to this solicitation. Websites are occasionally inaccessible, due to various reasons. The Government is not responsible for any loss of internet connectivity or for an offeror's inability to access the documents posted on the referenced web pages. The Government will not issue paper copies.
Update #1 ·
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 1232SA25Q0745 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 dated June 11, 2025. This solicitation will be a Total Small Business set aside. The associated NAICS code is 334516 (Analytical Laboratory Instrument Manufacturing), with a small business size standard of 1,000 Employees.
This acquisition is for the following item as identified in the Line Items:
Review Attachment 2 - Schedule of Items
The Contractor shall provide all services at. Location of the Government is USDA, in Madison, WI and will also be identified in the contract. The Government anticipates award of a Firm Fixed Price contract. See attached Clauses and Provisions document for the Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition. Offerors responding to this announcement shall submit their quote in accordance with FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and include a copy of 52.212-3 Offeror Representations-Commercial Products and Commercial Services. .
All responses shall be submitted electronically to tiffany.reval@usda.gov
The basis for award is Lowest Price Technically Acceptable (LPTA). LPTA means the best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price. Pursuant to FAR 52.212-2 Evaluation—Commercial Products and Commercial Services, the criteria for evaluation are: (1) Technical and (2) Price and must also have satisfactory Past Performance. The lowest priced quote will first be evaluated for technical acceptability in accordance with the minimum specifications identified. If determined not technically acceptable, it will be removed from competition and the next lowest priced quote will be evaluated for technical acceptability. This will continue until the lowest price quote is determined technically acceptable. Once the lowest priced quote is determined technically acceptable, then a determination of responsibility will be completed. If found responsible, evaluations will be closed, and award will be made.
INSPECTON AND ACCEPTANCE TERMS: Supply/Services will be inspected by the performance and accepted at the place of performance. The period of performance and service of this contract is a base plus four additional option years.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM) at the time the quote is submitted. A contractor can contact SAM by calling 1-866-606-8220 or www.sam.gov. NO EXCEPTIONS. A SAM UEI number is required in order to register. All invoices shall be submitted electronically.
Questions in regard to this combined synopsis/solicitation are due no later than 4:00 PM Central on Sept 8, 2025. Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.
DISCLAIMER: The official contract documents are located on the government webpage and the Government is not liable for information furnished by any other source. Amendments, if/when issued will be posted to Contract Opportunities for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offeror's responsibility to check the website periodically for any amendments to this solicitation. Websites are occasionally inaccessible, due to various reasons. The Government is not responsible for any loss of internet connectivity or for an offeror's inability to access the documents posted on the referenced web pages. The Government will not issue paper copies.
Attachments
| File | Type | Posted |
|---|---|---|
| Sol_1232SA25Q0745_Amd_0001.pdf | ||
| Attachment 2 - Schedule of Items.xlsx | XLSX spreadsheet | |
| Attachment 1 - Statement of Work.pdf | ||
| Attachment 3 - Wage Determination.pdf | ||
| 1232SA25Q0745.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Ion Chromatograph Preventative Maintenance | Award Notice | |
| Ion Chromatograph Preventative Maintenance | Solicitation |
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