Intent to Sole Source - HistoTrac Maint and Service - Iowa City VA

The Department of Veterans Affairs (VA) Veterans Integrated Service Network 23 is seeking to procure HistoTrac Software Maintenance Services for the Iowa City VA Medical Center through a sole source procurement with One Lambda INC. The contract will cover specialized software maintenance for a critical laboratory system that tracks compatibility testing results for transplant patients. Interested vendors are invited to submit capability statements or proposals by 10:00 AM Central Standard Time on April 4th, 2025, to savannah.weberg@va.gov. The VA acknowledges One Lambda as the sole qualified vendor but remains open to alternative sources that can demonstrate equivalent capabilities. The solicitation number is 36C26325Q0634, and the procurement falls under NAICS category 513210 for Software Publishers, with a Product Service Code (PSC) of J065 for medical equipment maintenance and repair.

The procurement is not designated with any specific set-aside status, and One Lambda is the incumbent and proposed sole source contractor. The total contract value is estimated at $97,261.65, with a base year cost of $17,957.14 and provisions for four additional option years. The contract will be a firm fixed-price agreement, highlighting the unique and proprietary nature of the HistoTrac Software System. Market research confirmed that only One Lambda's designated employees are authorized to service and maintain the system, which is critical for ensuring accurate laboratory results and preventing potential delays in patient care. The final determination of competitive procurement remains at the government's discretion, and the contract will leverage the original equipment manufacturer's (OEM) specialized expertise in maintaining this critical healthcare tracking system.