Industrial Fans Maintenance Contract
Closed Solicitation Posted
- Solicitation number
- W9124G26XFANS
- Agency
-
MICC Fort Eustis
Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Fort Eustis, Virginia 23604, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Materiel Command Mission and Installation Contracting Command Fort Eustis is procuring preventative maintenance services for High-Volume Low-Speed (HVLS) industrial fans under NAICS Code 811310 and PSC Code J041. The contract requires comprehensive preventative maintenance services including 21-point manufacturer-recommended inspections covering mechanical and electrical components, with services performed Monday through Friday between 0700-1700 hours, excluding Federal holidays. The contractor must provide all necessary personnel, equipment, tools, materials, and OSHA-approved lifting equipment capable of reaching ceiling heights up to 40 feet, and must submit detailed service reports within five business days of completion. Evaluation will be conducted using the Lowest Price Technically Acceptable (LPTA) methodology under Simplified Acquisition Procedures (SAP). The deadline for vendor questions is 12:00 PM CST on March 5, 2026, and quotes must be submitted by email to Jolene A. Granger at jolene.a.granger.civ@army.mil no later than 12:00 PM CST on March 18, 2026.
This contract is set aside 100% for small businesses with no specific category preference; all small business classifications are welcome to bid. The contract covers preventative maintenance for 124 Big Ass Fan (BAF) units distributed across 34 buildings at Fort Eustis, with ceiling heights ranging from 13 to 40 feet and fan diameters ranging from 8 to 24 inches. The estimated period of performance is one base year plus six option years with a potential extension of up to six additional months, for a maximum total contract duration of 90 months. Services are structured as quarterly preventative maintenance visits with approximately 31 fans scheduled per quarter, with the contractor responsible for coordinating 48-72 hours advance notice for each service visit. The place of performance is Fort Eustis, Newport News, Virginia 23604, where the contractor will work with Facilities Managers Brian Rounion and Patricia Gattone to coordinate all maintenance activities.
Notice text
4 versions
Update #4 · Latest ·
Requirement: The Government is requesting a preventative maintenance service contract for High-Volume Low-Speed (HVLS) industrial fans located within the 128th Aviation Brigade’s operational footprint at Fort Eustis, Virginia. This firm-fixed price (FFP) contract is being competed under NAICS Code 811310 with a size standard of $12.5 million and PSC code J041 as lowest price technically acceptable (LPTA) using Simplified Acquisition Procedures (SAP). This contract is set aside 100% for small businesses with no specific category preference. Quotes from all small business categories are welcome. The estimated period of performance (POP) is one (1) base year plus six (6) option years beginning from the time of award.
Attachments: Please see Attachment 1_Performance Work Statement and Attachment 2_Fan Location List for specific requirement details. See Attachment 3_Pricing Volume for a breakdown of CLIN structure for quoting pricing.
Questions: Questions shall be provided in writing by email to Jolene A. Granger at jolene.a.granger.civ@army.mil. All questions shall be received no later than 12:00 PM CST on Thursday, 05 March 2026. Vendor questions and Government answers will be provided through an amendment to this solicitation. Any questions asked after the specified date and time for the questioning period may not be answered.
Quotes: Quotes shall be provided in writing by email to Jolene A. Granger at jolene.a.granger.civ@army.mil. All quotes shall be received no later than 12:00 PM CST on Wednesday, 18 March 2026.
03/02/2026 - Amendment 1: This amendment serves the purpose of incorporating the anticipated contract clauses. Please see Attachment 4_Additional Terms and Conditions. Contact clauses listed in the attachment are subject to additions, changes, and removals at time of award. Once questioning closes, another amendment will be completed to incorporate the remaining questions and answers.
03/05/2026 - Amendment 2: This amendment serves the purpose of uploading the vendor questions and Government answers as Attachment 5_Questions and Answers. Attachment 6_BAF Fan Map has also been included.
03/05/2026 - IMPORTANT - AMENDMENT 3: THIS AMENDMENT IS TO INFORM ALL VENDORS THAT A CAPABILITY STATEMENT NEEDS TO BE PROVIDED WITH THE QUOTE! Capability Statements must be no more than 10 pages and no smaller than 11 point font.
Update #3 ·
Requirement: The Government is requesting a preventative maintenance service contract for High-Volume Low-Speed (HVLS) industrial fans located within the 128th Aviation Brigade’s operational footprint at Fort Eustis, Virginia. This firm-fixed price (FFP) contract is being competed under NAICS Code 811310 with a size standard of $12.5 million and PSC code J041 as lowest price technically acceptable (LPTA) using Simplified Acquisition Procedures (SAP). This contract is set aside 100% for small businesses with no specific category preference. Quotes from all small business categories are welcome. The estimated period of performance (POP) is one (1) base year plus six (6) option years beginning from the time of award.
Attachments: Please see Attachment 1_Performance Work Statement and Attachment 2_Fan Location List for specific requirement details. See Attachment 3_Pricing Volume for a breakdown of CLIN structure for quoting pricing.
Questions: Questions shall be provided in writing by email to Jolene A. Granger at jolene.a.granger.civ@army.mil. All questions shall be received no later than 12:00 PM CST on Thursday, 05 March 2026. Vendor questions and Government answers will be provided through an amendment to this solicitation. Any questions asked after the specified date and time for the questioning period may not be answered.
Quotes: Quotes shall be provided in writing by email to Jolene A. Granger at jolene.a.granger.civ@army.mil. All quotes shall be received no later than 12:00 PM CST on Wednesday, 18 March 2026.
Amendment 1: This amendment serves the purpose of incorporating the anticipated contract clauses. Please see Attachment 4_Additional Terms and Conditions. Contact clauses listed in the attachment are subject to additions, changes, and removals at time of award. Once questioning closes, another amendment will be completed to incorporate the remaining questions and answers.
Amendment 2: This amendment serves the purpose of uploading the vendor questions and Government answers as Attachment 5_Questions and Answers. Attachment 6_BAF Fan Map has also been included.
Update #2 ·
Requirement: The Government is requesting a preventative maintenance service contract for High-Volume Low-Speed (HVLS) industrial fans located within the 128th Aviation Brigade’s operational footprint at Fort Eustis, Virginia. This firm-fixed price (FFP) contract is being competed under NAICS Code 811310 with a size standard of $12.5 million and PSC code J041 as lowest price technically acceptable (LPTA) using Simplified Acquisition Procedures (SAP). This contract is set aside 100% for small businesses with no specific category preference. Quotes from all small business categories are welcome. The estimated period of performance (POP) is one (1) base year plus six (6) option years beginning from the time of award.
Attachments: Please see Attachment 1_Performance Work Statement and Attachment 2_Fan Location List for specific requirement details. See Attachment 3_Pricing Volume for a breakdown of CLIN structure for quoting pricing.
Questions: Questions shall be provided in writing by email to Jolene A. Granger at jolene.a.granger.civ@army.mil. All questions shall be received no later than 12:00 PM CST on Thursday, 05 March 2026. Vendor questions and Government answers will be provided through an amendment to this solicitation. Any questions asked after the specified date and time for the questioning period may not be answered.
Quotes: Quotes shall be provided in writing by email to Jolene A. Granger at jolene.a.granger.civ@army.mil. All quotes shall be received no later than 12:00 PM CST on Wednesday, 18 March 2026.
Amendment 1: This amendment serves the purpose of incorporating the anticipated contract clauses. Please see Attachment 4_Additional Terms and Conditions. Contact clauses listed in the attachment are subject to additions, changes, and removals at time of award. Once questioning closes, another amendment will be completed to incorporate the remaining questions and answers.
Update #1 ·
Requirement: The Government is requesting a preventative maintenance service contract for High-Volume Low-Speed (HVLS) industrial fans located within the 128th Aviation Brigade’s operational footprint at Fort Eustis, Virginia. This firm-fixed price (FFP) contract is being competed under NAICS Code 811310 with a size standard of $12.5 million and PSC code J041 as lowest price technically acceptable (LPTA) using Simplified Acquisition Procedures (SAP). This contract is set aside 100% for small businesses with no specific category preference. Quotes from all small business categories are welcome. The estimated period of performance (POP) is one (1) base year plus six (6) option years beginning from the time of award.
Attachments: Please see Attachment 1_Performance Work Statement and Attachment 2_Fan Location List for specific requirement details. See Attachment 3_Pricing Volume for a breakdown of CLIN structure for quoting pricing.
Questions: Questions shall be provided in writing by email to Jolene A. Granger at jolene.a.granger.civ@army.mil. All questions shall be received no later than 12:00 PM CST on Thursday, 05 March 2026. Vendor questions and Government answers will be provided through an amendment to this solicitation. Any questions asked after the specified date and time for the questioning period may not be answered.
Quotes: Quotes shall be provided in writing by email to Jolene A. Granger at jolene.a.granger.civ@army.mil. All quotes shall be received no later than 12:00 PM CST on Wednesday, 18 March 2026.
Files
| File | Type | Posted |
|---|---|---|
| Attachment 5_Questions and Answers.pdf | ||
| Attachment 6_BAF Fan Map.pdf | ||
| Attachment 4_Additional Terms and Conditions.docx | DOCX document | |
| Attachment 1_Performance Work Statement.pdf | ||
| Attachment 2_Fan Location List.pdf | ||
| Attachment 3_Pricing Volume.xlsx | XLSX spreadsheet |
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