Indian Health Service (IHS), Indian Self-Determination and Education Assistance Act (ISDEAA) Federal Staff Meeting

The Indian Health Service (IHS) is seeking meeting space and audio/visual support for the Indian Self-Determination and Education Assistance Act (ISDEAA) Federal Staff Meeting through a Request for Quote under FAR Parts 12 and 13. The procurement targets hotels and meeting venues to host approximately 300 participants for a federal meeting designed to facilitate dialogue among federal officials and provide working sessions on ISDEAA policies, procedures, and best practices related to Title I contracting and Title V compacting activities. Key requirements include providing a large conference room, four breakout rooms, and a conference board room with specific audio-visual equipment, seating arrangements, registration tables, airport transportation, wireless internet, and lockable storage facilities. The government will evaluate quotes on a lowest-priced, technically acceptable basis and award on an all-or-none basis. Quotes are due by 3:00 PM Eastern Time on July 18, 2025, with quotes remaining valid through August 30, 2025.

This procurement is designated as a total Indian Small Business Economic Enterprise (ISBEE) set-aside under the Buy Indian Act, requiring offerors to meet Indian Economic Enterprise qualifications including 51% Indian ownership and association with a federally recognized tribal entity. No incumbent contractors or current service providers are identified in the solicitation documents. While specific award values or budget ranges are not disclosed, the contract will be structured as a firm-fixed-price arrangement. The meeting is scheduled to take place from October 21-23, 2025, spanning three days of programming for the 300 anticipated participants. The place of performance is St. Paul, Minnesota, and all offerors must submit a completed Indian Economic Enterprise Representation Form to be considered for award.