INARNG YRRP Event
Closed Solicitation Posted
- Solicitation number
- W912L9-26-Q-9006
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 722320 Caterers
- PSC
- S203 Housekeeping- Food
- Place of performance
- Edinburgh, Indiana 46124, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indiana Army National Guard is soliciting childcare and catering services for a Yellow Ribbon Reintegration Program event on October 10, 2026, with quotes due September 14. This is a 100% Small Business set-aside, Firm Fixed Price RFQ (W912L9-26-Q-0381) issued under FAR Part 12 with no written solicitation to follow; questions due September 13 with answers released that same day at 13:00 Eastern.
Place of performance is Edinburgh, Indiana (on-post military installation). The contractor must provide childcare supervision for approximately 25 children (15 aged 0–5 and 10 aged 6–17) from 0600 to 1700 hours on October 10. Childcare staff must be 18+ years of age, possess a minimum of 6 months childcare experience, hold pediatric first aid/CPR certifications, pass comprehensive background checks including fingerprints, and comply with all applicable Army Regulations (AR 608-10). The contractor must implement sign-in/sign-out procedures and child accountability tracking.
Catering services include morning coffee and tea service for 385 adults and a hot lunch buffet served between 1130 and 1230 hours for 410 total attendees (385 adults and 25 children) via three double-sided buffet lines. The menu must include garden salad with toppings, a minimum of 2 meat selections, hot vegetables, at least 2 starch selections, and assorted beverages. The contractor must accommodate vegetarian, vegan, and gluten-free dietary restrictions. All contractor personnel and delivery vehicles require base access and security compliance. A draft menu is due by 1500 hours on October 2 and the final Banquet Event Order seven calendar days prior to the event. Pricing follows GSA Per Diem Rates for food and beverages. Evaluation criteria are Technical Capability, Past Performance (not required for qualification), and Price, with award to the responsive offeror providing best value. NAICS 722320 (Caterers); PSC S203 (Housekeeping–Food).
Notice text
2 versions
Update #2 · Latest ·
Q&A attached on 11 September 2026 at 13:00 Eastern.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
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The Indiana Army National Guard is soliciting W912L9-26-Q-0381 as an RFQ.
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This Firm Fixed Price (FFP) procurement is a 100% Small Business set-aside.
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CLIN 0001 - Yellow Ribbon Catering and Childcare Support Services - October 10, 2026.
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The commercial services are summarized below. The venue is located on a military installation (on-post). A detailed description can be located in the associated Performance Work Statement (PWS).
4a) Childcare Services: The contractor shall provide all personnel, equipment, and supplies to supervise and care for approximately 25 children (estimated 15 children aged 0-5; 10 youth aged 6-17) on Saturday, October 10, 2026, from 0600 to 1700. Caregivers must be 18+ years of age, possess a minimum of 6 months experience, pass comprehensive background checks, hold pediatric first aid/CPR certifications, and comply with all applicable Army regulations. Contractor must implement strict sign-in/sign-out and child accountability tracking.
4b) Catering Services: The contractor shall provide hot beverage service and a lunch meal on Saturday, October 10, 2026. Morning coffee and tea service is required for 385 adults. The lunch hot buffet must accommodate 410 total attendees (385 adults and 25 children) and be served between 1130 and 1230 utilizing three double-sided buffet lines (6 total access lines). The menu must include a salad, a minimum of 2 meat selections, hot vegetables, 2 starches, and assorted beverages. Dietary restrictions (vegetarian, gluten-free) must be accommodated.
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Base Access & Security: Because the venue is located on-post, the contractor is responsible for ensuring that all personnel, childcare staff, and delivery vehicles comply with military installation security regulations to gain access to the base. This includes coordinating pre-clearance, possessing valid government-issued photo identification (such as Real ID), and undergoing background vetting at the gate.
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Submission Requirements: A detailed description of work to be performed along with detailed pricing information.
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Quotes are due at 4:00 PM local (eastern) time on September 14th, 2026. Quotes shall be submitted via email to brian.williams132.civ@army.mil.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
-
The Indiana Army National Guard is soliciting W912L9-26-Q-0381 as an RFQ.
-
This Firm Fixed Price (FFP) procurement is a 100% Small Business set-aside.
-
CLIN 0001 - Yellow Ribbon Catering and Childcare Support Services - October 10, 2026.
-
The commercial services are summarized below. The venue is located on a military installation (on-post). A detailed description can be located in the associated Performance Work Statement (PWS).
4a) Childcare Services: The contractor shall provide all personnel, equipment, and supplies to supervise and care for approximately 25 children (estimated 15 children aged 0-5; 10 youth aged 6-17) on Saturday, October 10, 2026, from 0600 to 1700. Caregivers must be 18+ years of age, possess a minimum of 6 months experience, pass comprehensive background checks, hold pediatric first aid/CPR certifications, and comply with all applicable Army regulations. Contractor must implement strict sign-in/sign-out and child accountability tracking.
4b) Catering Services: The contractor shall provide hot beverage service and a lunch meal on Saturday, October 10, 2026. Morning coffee and tea service is required for 385 adults. The lunch hot buffet must accommodate 410 total attendees (385 adults and 25 children) and be served between 1130 and 1230 utilizing three double-sided buffet lines (6 total access lines). The menu must include a salad, a minimum of 2 meat selections, hot vegetables, 2 starches, and assorted beverages. Dietary restrictions (vegetarian, gluten-free) must be accommodated.
-
Base Access & Security: Because the venue is located on-post, the contractor is responsible for ensuring that all personnel, childcare staff, and delivery vehicles comply with military installation security regulations to gain access to the base. This includes coordinating pre-clearance, possessing valid government-issued photo identification (such as Real ID), and undergoing background vetting at the gate.
-
Submission Requirements: A detailed description of work to be performed along with detailed pricing information.
-
Quotes are due at 4:00 PM local (eastern) time on September 14th, 2026. Quotes shall be submitted via email to brian.williams132.civ@army.mil.
Files
| File | Type | Posted |
|---|---|---|
| Q and A for YRRP Solicitation.docx | DOCX document | |
| 381st MP YRRP PWS (Final).docx | DOCX document | |
| YRRP Evalutaion Document.docx | DOCX document |
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