381st MP YRRP PWS (Final).docx

PERFORMANCE WORK STATEMENT (PWS)

FOR 381st MPs Yellow Ribbon Reintegration Program (YRRP) Training Events

1.0 General:

1.1 Scope:

The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Services, as defined in this PWS.

1.1.1 Objectives:

Provisions for Attendees and Staff. The objective is to provide high-quality childcare services and catering of one (1) lunch meal to support government personnel and their Families attending the YRRP Training Event.

1.2 Background:

The YRRP event is a requirement of Department of Defense Instruction 1342.28, which establishes the Yellow Ribbon Program. The Yellow Ribbon Program consists of four events: 1st event occurs prior to deployment, 2nd event occurs during deployment, 3rd event occurs approximately 90 days post-deployment, and the 4th event occurs approximately 180 days post-deployment.

1.3 Period of Performance (POP): 10th October 2026

1.4 General Information:

1.4.1 Place and Performance of Services:

The childcare and catering services shall be performed at the YRRP Training Event venue (provided by the Government or under a separate contract) located within a 20-mile radius of Edinburgh, IN 46124, but not located within tolls. The preferred location shall be Edinburgh, IN.

1.4.2 Work Force Stability:

The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.3 Telework Restrictions:

The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.4 Recognized Holidays:

The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

· New Year’s Day: January 1st

· Martin Luther King, Jr.’s Birthday

· President’s Day

· Memorial Day

· Juneteenth

· Independence Day: July 4th

· Labor Day

· Columbus Day

· Veteran’s Day: November 11th

· Thanksgiving Day

· Christmas Day: December 25th

1.4.5 Communications Security/Information Technology (COMSEC/IT) Security:

All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Protection of Personally Identifiable Information (PII):

The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.7 Physical Security:

The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.4.8 Post Award Conference/Periodic Progress Meetings:

The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM):

The contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees:

All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name, and the word “contractor” displayed.

1.4.10.1 Retrieval of Identification:

The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11 Combating Trafficking in Persons:

The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Organizational Conflicts of Interest (OCI):

The contractor and subcontractor personnel performing services under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor:

A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service:

A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable:

Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel:

Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security:

Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance:

The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP):

An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control:

All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor:

One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

· AEI: Army Enterprise Infostructure

· AR: Army Regulation

· AT/OPSEC: Antiterrorism/Operational Security

· BI: Background Investigation

· CM: Contract Manager

· COR: Contracting Officer Representative

· DA: Department of the Army

· DD254: Department of Defense Contract Security Classification Specification

· DFARS: Defense Federal Acquisition Regulation Supplement

· DoD: Department of Defense

· FAR: Federal Acquisition Regulation

· GFP/M/E/S: Government Furnished Property/Material/Equipment/Services

· KO: Contracting Officer

· NGB: National Guard Bureau

· OCI: Organizational Conflict of Interest

· PII: Personally Identifiable Information

· PIPO: Phase In/Phase Out

· POC: Point of Contact

· PRS: Performance Requirements Summary

· PWS: Performance Work Statement

· QA: Quality Assurance

· QASP: Quality Assurance Surveillance Plan

· QC: Quality Control

· QCP: Quality Control Program

· SCR: Service Contract Reporting

· SSN: Social Security Number

· TE: Technical Exhibit

· USD(I): Under Secretary of Defense for Intelligence

· YRRP: Yellow Ribbon Reintegration Program

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government or the event venue will provide the physical rooms and spaces (including childcare rooms, dining area, and access to restrooms) necessary for the performance of childcare and catering services. All other property, materials, and equipment shall be contractor-furnished.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): N/A

4.1 General:

Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements:

The contractor shall provide childcare services and catering of one (1) lunch meal to support the YRRP training event on Saturday, 10 October 2026.

5.1 Childcare Services

5.1.1 Description of Services:

The contractor will provide all personnel, equipment, and supplies to supervise and care for children ages 0–17. The estimated child attendance for the YRRP event is 25 children on Saturday, 10 October 2026. The exact age breakdown will be provided to the contractor no later than Wednesday, 7 October 2026.

· Age 0–5: 15 children

· Age 6–17: 10 youth

5.1.2 Child and Youth Supervision Requirements:

· The contractor shall utilize the two (2) large rooms provided by the venue for childcare and youth activities.

· The contractor shall provide enough Caregivers to meet the required Child/Care Provider Ratio, and they must be present at all times while children are in each room.

· The contractor shall provide enough child-safe toys and supplies to keep children aged 0–5 involved and entertained for the entire event.

· Actively interact with children, facilitate activities, and engage in play.

· Implement activity plans and adhere to the program schedule.

· Follow activity plans and lead activities.

· Do not use any type of physical discipline toward any child at any time.

· Do not withhold water, sleep, play, or use of the bathroom from children at any time.

· Ensure infants are placed on their backs to sleep.

· All toys, games, dolls, and puzzles must be cleaned, sanitized, and age-appropriate.

· No photographs or video of children in care shall be taken by the childcare provider staff.

5.1.3 Personnel & Scaling:

The contractor shall provide adequately trained personnel for the estimated number of children requiring care and youth supervision. The Government shall have the capability to add or subtract children up to 72 hours prior to the event. The Government shall provide an initial update of the children registered two weeks prior to the event, and a final update 72 hours prior to the start of the YRRP Training Event.

5.1.4 Caregiver Qualifications:

· Must be 18 years of age or older.

· Must have a minimum of six months of childcare experience.

· Must have completed a comprehensive background check, including fingerprints, and met all state and national license training requirements for the state in which the services are performed.

· Must possess Pediatric First Aid and CPR certifications.

· Must be able to lift a 40 lb. child safely and without straining, bend, and sit on the floor.

· Must be in compliance with all applicable Army Regulations regarding childcare services (e.g., AR 608-10 and FAR 37.103(d)).

5.1.5 Key Personnel:

The following Government personnel are considered key personnel by the Government: SGT William Warner, Yellow Ribbon Coordinator.

The contractor shall provide a Contract Manager (CM) who will be responsible for the performance of the work. The name of this person and an alternate who will act for the contractor when the manager is absent will be designated in writing to the Contracting Officer. The CM and alternate will have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

5.2 Childcare Registration, Health, and Safety

5.2.1 Registration & Accountability:

The contractor shall ensure staff is available from 0600 until 1700 on Saturday, October 10th, 2026. The contractor will ensure staff is prepared for registration (with forms to document medical conditions, dietary restrictions, special needs, parental contact information, etc.). For the safety of the children, a numbered bracelet or nametag must be issued to the child at the time of check-in. This information will be obtained from the parent or legal guardian at the time of pre-registration or initial drop-off. The childcare contractor will include safety and child accountability procedures in their proposal (a copy of this documentation must be provided with the proposal). Children must be accounted for at all times.

5.2.2 Check-In/Check-Out Procedures:

All children in care must have a registration form on file with the contractor that includes parent/legal guardian emergency contact information and the child’s allergies or other serious medical conditions. The contractor will implement a strict sign-in/sign-out procedure. Each child must be signed in and out of childcare rooms by the child’s parent or legal guardian. The parent or guardian must sign-in their child upon arrival and sign their child out for meals (which are not provided by YRRP childcare) and upon departure at the end of the day. Childcare providers will document the time of departure and return when taking children to the restroom.

5.2.3 First Aid & Emergency Notification:

The contractor must have a first-aid kit readily accessible. The contractor will immediately inform the parent(s)/guardian(s) of the child(ren) and the Key Personnel (listed in Section 5.1.5) upon any injury or illness of an identified child.

5.2.4 Toy Safety:

The contractor shall ensure staff has examined all toys to verify they are age-appropriate and safe. Toys must be free of straps and small pieces that could cause strangulation or choking hazards (e.g., toy guitar straps, small game board pieces, etc.). The Key Personnel listed in Section 5.1.5 will inspect the toys upon arrival of the contracted childcare. Toys deemed to pose safety issues will be removed from the area of small children and returned to the childcare staff at the end of the event.

5.2.5 Universal Health Precautions:

The contractor shall practice universal health precautions. Disposable latex or non-porous vinyl gloves must be worn when in contact with blood (including blood in feces), and articles contaminated with blood must be carefully disposed of, disinfected, or wrapped in plastic and sent home with parents.

5.2.6 Clean-up & Pack-up Procedures:

The contractor shall perform general clean-up and pack-up procedures. The rooms and equipment must be cleaned at the end of the day to the standards required by state and federal regulations for childcare facilities. The contractor will ensure that at the completion of the event, the rooms are left in the same condition as they were accepted from the venue staff.

5.3 Childcare Rooming Standards

5.3.1 Facility & Safety Standards:

The childcare rooms provided by the venue are required to meet the following criteria, which the contractor must verify and maintain:

· 5.3.1.1 Fire Code: All rooms will meet local fire codes.

· 5.3.1.2 Evacuation Plans: Designated evacuation location(s) must be identified for childcare.

· 5.3.1.3 ADA Compliance: All rooms will meet Americans with Disabilities Act (ADA) requirements.

· 5.3.1.4 Hazard Prevention: All rooms will be free from health and safety hazards.

· 5.3.1.5 Cord Safety: Cords (electrical, window blinds, etc.) must not hang within a child's reach.

· 5.3.1.6 Furniture Safety: All furniture in the room must be secure, in good repair, or removed.

· 5.3.1.7 Lock Security: All windows or doors to balconies must be securely shut and locked.

· 5.3.1.8 Sanitization: All room furniture, fixtures, and carpets must be clean and sanitized.

· 5.3.1.9 Environmental Safety: All rooms must be free from lead paint and asbestos.

5.3.2 Room Proximity & Layout:

· 5.3.2.1 Proximity: All childcare/youth rooms must be within close proximity of each other (same floor when possible) or on adjoining floors (e.g., 6th and 7th floors) in accordance with AR 608-10, with controlled access points. A minimum of two exits from each room is recommended. Restrooms must be in close proximity to the childcare rooms.

· 5.3.2.2 Sanitation & Water: The contractor shall ensure each childcare room has access to a hands-free trash can (or a trash can with a lid for the infant room) for sanitary disposal of soiled diapers, and potable drinking water must be continuously available.

· 5.3.2.3 Emergency Distance: To facilitate medication administration or respond to caregiver calls, childcare rooms must be within a reasonable distance to the main Yellow Ribbon training event space.

· 5.3.2.4 Age Separation: Rooms must allow for the physical separation of infant/pre-toddlers (ages 0–5) and older youth (ages 6–17) for safety and appropriate programming.

· 5.3.2.5 Bathroom Access: All bathrooms and handwashing sinks must be easily accessible from childcare rooms.

· 5.3.2.6 Registration Space: The contractor shall set up a designated space within the provided venue area for childcare registration and daily sign-in/sign-out activities.

· 5.3.2.7 Venue-Provided Room Elements:

· All rooms will always have drinking water and small cups accessible.

· All rooms will have a hands-free, covered trashcan available for use.

· All toddler and pre-school rooms will have enough space designated for napping that can be continuously supervised within sight and sound.

5.4 Catering Services

5.4.1 Food and Beverage Overview:

The contractor shall provide one (1) lunch meal on Saturday, 10 October 2026. Food and beverage charges are based upon a total of 385 servings (including 25 children's servings). Self-serve beverage stations are preferred. Local government per diem rates for food will apply and can be found at the GSA Per Diem Rates. The cancellation time frame should be consistent with commercial practice. The contractor must be in compliance with all applicable Army regulations regarding food and beverage services.

5.4.2 Lunch Buffet Requirements:

A hot food buffet must be available from 11:30 a.m. to 12:30 p.m. on Saturday, 10 October 2026. The buffet(s) shall include:

· Garden salad with assorted toppings and dressings.

· At least two (2) options of meat selections.

· Vegetables.

· At least two (2) starch selections.

· Drinks consisting of coffee, milk, tea, juice, and assorted soft drinks (regular & diet) for 385 adult/child lunches.

· Morning Beverage Service: Coffee and tea must be provided for 385 adults on the morning of Saturday, 10 October 2026. Self-serve beverage stands are preferred.

5.4.3 Service Style & Buffet Lines:

All lunch meals will be served in a dining area provided by the venue. The contractor shall set up and serve all meals using three (3) buffet lines with double-sided access, for a total of six (6) access lines. Buffet lines must be styled to accommodate a large group in a timely and efficient manner.

5.4.4 Menu Approval & Dietary Accommodations:

The contractor shall provide a draft menu to the YRRP contact for approval for all food services no later than 3:00 p.m. on Friday, 2 October 2026. The contractor shall accommodate special dietary requests (such as vegetarian, vegan, and gluten-free meals) upon request.

5.4.5 Banquet Event Order (BEO):

A final Banquet Event Order (BEO) must be submitted to the Contracting Officer (KO) seven (7) calendar days prior to the event.