HVAC services at Grey Towers Historical Site, PA

The Department of Agriculture Forest Service seeks quotations for HVAC maintenance services at Grey Towers Historical Site in Milford, Pennsylvania, with quotations due September 15, 2026, and questions due September 9, 2026. This is a Total Small Business Set-Aside under RFQ 12444326Q0044.

Place of performance is Milford, PA 18337. The NAICS code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19 million. A pre-quote site visit is scheduled for September 9, 2026, at 1:00 PM EST; prospective offerors must contact Contracting Officer's Representative Elizabeth Hawke at elizabeth.hawke@usda.gov to confirm attendance.

The contract period runs October 1, 2026, through September 30, 2027, with four one-year option periods available under FAR 52.217-9. Services include scheduled preventative maintenance on 18 air handling units with spring and fall filter and belt replacements (MERV 10 or higher); chiller startup in spring with coil cleaning, water level filling, and pump greasing; chiller shutdown in fall with draining and anti-freeze filling; boiler and furnace startup in fall and shutdown in spring across multiple buildings; three non-emergency service calls per year; and two emergency service calls per year with a four-hour response requirement. Optional line items include additional parts and repairs following diagnostics and duct cleaning. Minor routine repairs during service calls are included at no additional charge to the Government. All work must comply with manufacturer specifications, International Building Codes, and Forest Service Specifications FP-14.

Service Contract Act wage determination 2015-4213 applies, with machinery maintenance mechanics at $31.74 per hour plus fringe benefits. Quotations must include pricing for the base period and all option periods to be considered responsive. Amendment 0002, effective September 10, addresses 18 questions and clarifies that FAR 52.219-14 Limitations on Subcontracting does not apply, that offerors bear responsibility for Service Contract Act wage classification, and that invoices must be submitted via the Invoice Processing Platform. Award will be made to the highest technically rated offeror with fair and reasonable pricing and acceptable or neutral past performance. Evaluation criteria include technical approach, price, and past performance.