HVAC Roof-Mount Heat Pump Replacement for Main Office Area in Building 1

PLEASE READ COMBINED SYNOPSIS/SOLICITATION AND ATTACHMENTS IN THEIR ENTIRETY.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6 and is being conducted in conjunction according to FAR Part 13, Simplified Acquisition Procedures as supplemented with additional information in this notice.  This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. 

This requirement is Subject to Availability of Funds. Reference FAR clause 52.232-18.  Availability of Funds (Apr 1984).

The solicitation number is 12405B24Q0388 and solicitation is issued as a Request for Quotation (RFQ).  This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2024-05.

This RFQ is issued for Full and Open Competition.  The associated North American Industry Classification System (NAICS) Code is 238220 -  Plumbing, Heating, and Air Conditioning Contractors.  The Small Business Size Standards is $19.0MM. 

The USDA, ARS, SEA, Coastal Plains Soil, Water, & Plant Research Center, Florence, SC location has a requirement for the following.  All work must be performed in strict accordance with attached Specifications.

• Contractor must provide all materials, labor, and equipment to replace a roof-mount heat pump for the Main Office area in Building 1.  The new heat pumps must be ENERGY STAR-qualified or FEMP-designated (R-410a refrigerant; 15 SEER/12.5 EER/8.2 HSPF minimum).  The supply voltage must be 208V.  The new HVAC unit must be the same size and capacity as the exiting units and have a factory warranty of at least 1 year for parts and 5 years for the compressor.  The contractor must also provide new duct smoke detectors if required.  The heat pump must be replaced with a unit requiring little modification of the existing duct system.  The contractor must provide new programmable thermostats (5+2 day) if the existing thermostat isn’t compatible with new units.

 Contractor must be registered in System for Award Management, (SAM), prior to submitting a quotation. Registration is free and registration can be completed online at www.sam.gov/portal/public/SAM.

Questions.   All questions pertaining to this solicitation must be in writing.  All questions will be addressed by email only.  Submit questions referencing solicitation number 12405B24Q0388 electronically via email to monte.jordan@usda.gov.  Questions are due August 7, 2024, no later than 3:00 p.m. Central Time (CT).  Telephone inquiries will not be accepted.

Submission of Quotation.  Quotation referencing solicitation number 12405B24Q0388 must be submitted electronically via email to monte.jordan@usda.gov by Tuesday, August 13, 2024, not later than 3:00 p.m. Central Time (CT).  No late quotations will be accepted.

Any quotations not meeting the minimum specifications and requirements outlined in the Statement of Work (SOW) will not be considered.

In order to be considered for award, Offerors shall respond by submitting One (1) electronic copy as follows:

• Fully completed and signed SF1449 Offer Form original signature and date; acknowledgment of any Solicitation Amendments (if applicable); SAM UEI Number.
• Price Quotation.  Pricing shall be submitted using the Schedule of Supplies/Services within the Offer Form (SF 1449); A Firm Fixed-Price quotation (on company letterhead) detailing item description, unit price per item, total price and delivery costs as well as any applicable duties, brokerage, or customs fees. The contractor shall provide a detailed proposal with a cost breakdown for the project.

Items delivered FOB Destination inclusive of all costs.

Quotation must be valid for at least 60 days after receipt of quotation. 

Rejection of Quotation.  Failure to demonstrate compliance will be cause to reject the quotation without further discussion.  All responsible sources may submit an offer and will be considered.

52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021).

This solicitation is being issued pursuant to FAR Part 13.106 procedures. The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quotation conforms to the RFQ and specifications using Best Value Tradeoff to the Government in accordance with FAR 13.106-2(b)(3) considering three major areas: technical acceptance, past performance, and price.  Quotations will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which quotation represents the Best Value as a whole. The Government has the discretion to accept other than the lowest priced quotation that provides additional benefits.

Prospective contractors who have not completed electronic annual representations and certifications at http://www.sam.gov/ in conjunction with required registration in the System for Award Management (SAM) database, shall complete and submit FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items and DFARS Representations and Certifications in SAM to be eligible to receive an award for this solicitation.

It is the offeror's responsibility to monitor the Government Point of Entry (GPE) (sam.gov) for information relevant to this solicitation, e.g., questions and answers, amendments, etc. Any amendments and documents related to this procurement will be available electronically at the Governmentwide Point of Entry (GPE) SAM.