HVAC Preventative Maintenance Service
Closed Solicitation Posted
- Solicitation number
- 19MY3026Q0019
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Kuala Lumpur Kuala Lumpur 50400 Malaysia
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks HVAC preventative maintenance service at the U.S. Embassy in Kuala Lumpur, Malaysia, with quotations due August 22, 2026, at 12:00 noon. No set-aside applies.
Place of performance is Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at 376 Jalan Tun Razak, 50400. The contract covers firm fixed-price preventive maintenance for two Trane water-cooled centrifugal chillers, 12 Calmac ice tanks, two Baltimore cooling towers, six pumps (condenser water, chilled water, and ethylene glycol), 16 Air Handling Units, four fan coil units, four split package units, and the Trane Tracer Summit HVAC control system. Services are performed Monday through Friday, 8:00 AM to 4:30 PM, with emergency response within one hour. The base contract period is 12 months with one optional 12-month renewal year, payable entirely in Ringgit Malaysia.
Offerors must demonstrate a minimum of five years of HVAC system maintenance experience with three comparable references. Manufacturer-authorized technicians are required exclusively for chillers, cooling towers, and HVAC control systems; other equipment requires only OEM parts and manufacturer procedures. The contractor must provide trained, qualified technicians; maintain on-site inventory of expendable parts (filters, belts, hoses, oils, chemicals, coolant); submit signed maintenance checklists and monthly written reports; comply with Malaysian Department of Occupational Safety and Health standards; obtain personnel security clearances; maintain public liability insurance of RM 150,000 and workers' compensation coverage; and provide performance and payment bonds equal to 20 percent of the contract price within 30 days of award.
A mandatory site visit is scheduled for August 5, 2026, at 10:00 AM; prospective quoters must contact ratnasingamp@state.gov by July 31, 2026, at 12:00 PM to arrange building entry. Contractors with proposal value above USD 40,000 must maintain valid and active SAM.gov registration at submission. The NAICS code is 561920; the PSC code is R408.
Notice text
2 versions
Update #2 · Latest ·
The Embassy of the United States of America
376 Jalan Tun Razak
50400 Kuala Lumpur
Dear Prospective Quoter:
SUBJECT: HVAC Preventative Maintenance Service
The Embassy of the United States of America invites you to submit a quotation for the procurement of HVAC Preventative Maintenance Service, Malaysia.
The Embassy intends to award a single purchase order / contract for the required services.
The Embassy intends to conduct a site visit. The site visit will be held on August 5, 2026, at 10:00 AM Kuala Lumpur time at the US Embassy Kuala Lumpur. Prospective offerors/quoters should contact ratnasingamp@state.gov by July 31, 2026, at 12:00 PM for additional information or to arrange entry to the building.
Kindly refer to the attached scope of work (SOW) for further details. Your quotation must be submitted electronically to KualaLumpurDTO@state.gov marked "Quotation Enclosed - HVAC Preventative Maintenance Service" to the Contracting Officer, General Services Office, 376, Jalan Tun Razak, 50400 Kuala Lumpur on or before 12:00 noon on August 22, 2026.
No quotations will be accepted after that time. Contractor must have valid and active registration in SAM.gov at the time of proposal submission for total value above USD40,000.
Direct any questions regarding this solicitation to the Procurement Supervisor, Punitha by email at ratnasingamp@state.gov during regular business hours.
Sincerely,
Farouk Khan
Contracting Officer
Update #1 ·
The Embassy of the United States of America
376 Jalan Tun Razak
50400 Kuala Lumpur
Dear Prospective Quoter:
SUBJECT: HVAC Preventative Maintenance Service
The Embassy of the United States of America invites you to submit a quotation for the procurement of HVAC Preventative Maintenance Service, Malaysia.
The Embassy intends to award a single purchase order / contract for the required services.
The Embassy intends to conduct a site visit. The site visit will be held on July 29, 2026, at 10:00 AM Kuala Lumpur time at the US Embassy Kuala Lumpur. Prospective offerors/quoters should contact ratnasingamp@state.gov by July 24, 2026, at 12:00 PM for additional information or to arrange entry to the building.
Kindly refer to the attached scope of work (SOW) for further details. Your quotation must be submitted electronically to KualaLumpurDTO@state.gov marked “Quotation Enclosed – HVAC Preventative Maintenance Service†to the Contracting Officer, General Services Office, 376, Jalan Tun Razak, 50400 Kuala Lumpur on or before 12:00 noon on August 22, 2026.
No quotations will be accepted after that time. Contractor must have valid and active registration in SAM.gov at the time of proposal submission for total value above USD40,000.
Direct any questions regarding this solicitation to the Procurement Supervisor, Punitha by email at ratnasingamp@state.gov during regular business hours.
Sincerely,
Farouk Khan
Contracting Officer
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