Cover Letter - HVAC Preventative Maintenance Service.pdf
PDF 398 KB Posted
- Attached to
- HVAC Preventative Maintenance Service
- Solicitation number
- 19MY3026Q0019
- Issued by
-
Department of State
About this file
This is a Request for Quotation (RFQ) issued by the U.S. Embassy in Kuala Lumpur for HVAC Preventative Maintenance Service in Malaysia. The Embassy intends to award a single purchase order/contract for the required services. Quotations must be submitted electronically to KualaLumpurDTO@state.gov by 12:00 noon on August 22, 2026, marked "Quotation Enclosed – HVAC Preventative Maintenance Service." Contractors with a total proposal value above USD 40,000 must have valid and active registration in SAM.gov at the time of proposal submission.
The Embassy will conduct a mandatory site visit on July 29, 2026, at 10:00 AM Kuala Lumpur time at the US Embassy facility located at 376 Jalan Tun Razak, 50400 Kuala Lumpur. Prospective offerors must contact the Procurement Supervisor, Punitha, at ratnasingamp@state.gov by July 24, 2026, at 12:00 PM to arrange building entry and obtain additional information. The detailed scope of work is provided in an attached SOW document. All questions regarding the solicitation should be directed to Punitha at ratnasingamp@state.gov during regular business hours. The Contracting Officer is Sara Epstein.
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Text version
July 14, 2026
The Embassy of the United States of America
376 Jalan Tun Razak
50400 Kuala Lumpur.
Dear Prospective Quoter:
SUBJECT: HVAC Preventative Maintenance Service
The Embassy of the United States of America invites you to submit a quotation for the procurement of HVAC Preventative Maintenance Service, Malaysia.
The Embassy intends to award a single purchase order / contract for the required services.
The Embassy intends to conduct a site visit. The site visit will be held on July 29, 2026, at 10:00 AM Kuala Lumpur time at the US Embassy Kuala Lumpur.
Prospective offerors/quoters should contact ratnasingamp@state.gov by July 24, 2026, at 12:00 PM for additional information or to arrange entry to the building.
Kindly refer to the attached scope of work (SOW) for further details. Your quotation must be submitted electronically to KualaLumpurDTO@state.gov marked “Quotation Enclosed – HVAC Preventative Maintenance Service” to the Contracting Officer, General Services Office, 376, Jalan Tun Razak, 50400 Kuala
Lumpur on or before 12:00 noon on August 22, 2026.
No quotations will be accepted after that time. Contractor must have valid and active registration in SAM.gov at the time of proposal submission for total value above USD40,000.
Direct any questions regarding this solicitation to the Procurement Supervisor, Punitha by email at ratnasingamp@state.gov during regular business hours.
Sincerely, Sara Epstein Contracting Officer
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