Questions Answers (W5) Augt 14 Solicitation No. 19MY3026Q0019 HVAC Preventative Maintenance Services_R1.pdf
PDF 96 KB Posted
- Attached to
- HVAC Preventative Maintenance Service
- Solicitation number
- 19MY3026Q0019
- Issued by
-
Department of State
About this file
This is a Questions and Answers document for federal solicitation 19MY3026Q0019 for HVAC Preventative Maintenance Service, dated August 14, 2026. The document addresses six inquiries regarding eligibility, registration requirements, equipment authorization, and contractor qualifications.
Key clarifications include: site visit attendance is not mandatory for submission eligibility; SAM.gov registration is required only for quotations exceeding USD $40,000; manufacturer-authorized technicians are required exclusively for chillers, cooling towers, and HVAC control systems, while other equipment (AHUs, fan coils, package units, pumps) requires only OEM parts and manufacturer procedures; main contractors may subcontract with manufacturer-authorized service providers while retaining responsibility for authorization maintenance and required reporting; and any interested offeror meeting the Statement of Work requirements may respond, regardless of geographic location. The document does not specify response deadlines, award dates, pricing terms, or other solicitation-specific details beyond these procedural and technical clarifications.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Questions and Answers (W5)
Solicitation No.: 19MY3026Q0019 HVAC Preventative Maintenance Service
Date: August 14, 2026
Question 1 - Could you please confirm whether a contractor who was unable to attend the scheduled site visit is still eligible to submit a quotation for this solicitation?
Answer 1 - The solicitation is open to any interested offeror, regardless of attendance of the site visit.
Question 2 - Could you kindly confirm whether SAM.gov registration is mandatory for this solicitation regardless of the quotation value?
Answer 2 - SAM.gov registration is only required for quotations above USD $40,000.
Question 3 - Could you please confirm regarding the requirement for a factory-authorized service provider whether this requirement applies to all HVAC equipment covered under the contract or applies only to specific equipment/manufacturers identified in the solicitation?
Answer 3 - The factory-authorized requirement is not limited to Trane chillers and the Tracer Summit system.
Only manufacturer-authorized technicians may service the chillers, cooling towers and HVAC control system.
Other equipment (AHUs, fan coils, package units, pumps) has no explicit authorization requirement, though OEM parts and manufacturer O&M procedures still apply.
Question 4 - If certain equipment requires manufacturer-authorized servicing, would a qualified HVAC contractor be permitted to engage or partner with the relevant manufacturer-authorized service provider/specialist subcontractor to fulfil that requirement?
Answer 4 – Yes, the main contractor may engage or partner with the manufacturer-authorized service provider/specialist subcontractor. The main contractor remains responsible for keeping this authorization valid throughout the full period of performance and for submitting required manufacturer reports.
Question 5 - For our technical preparation, could you please confirm the latest equipment schedule and scope of work, including the applicable equipment such as:
• Chillers
• Cooling towers
• AHUs
• FCUs
• Packaged air-conditioning units
• Pumps
• VFDs
• HVAC control/BMS systems
Answer 5 – Please refer to the scope of work in Sam.gov.
Question 6 - Could you please confirm whether a Malaysian-registered HVAC contractor with relevant commercial HVAC, preventive maintenance, corrective maintenance, installation and VRV/VRF experience is eligible to participate, subject to meeting all requirements stated in the solicitation?
Answer 6 – Any interested offeror who can meet the requirements in the Statement of Work may respond to the solicitation.
File details come from the government source that posted it. Updated .