HVAC Maintenance (Sterling, Virginia)

The Federal Emergency Management Agency seeks seasonal preventive maintenance and operational tune-ups on four Western Shelter CL-ACXE1200 Environmental Control Units located in Sterling, Virginia, with quotations due September 2, 2026, at 12:00 PM Central Time. The procurement is a total small business set-aside, and questions are due August 31, 2026, at 11:00 AM CST.

Place of performance is Sterling, Virginia. The contractor must provide all labor, transportation, tools, equipment, and materials to complete comprehensive seasonal maintenance including structural inspection, filter replacement with 16" x 25" x 1" high-efficiency filters, condenser and evaporator coil cleaning, motor and electrical system checks, safety controls validation, and deficiency identification with written repair estimates. Contractor technicians must hold valid EPA Section 608 Certification and demonstrate proven experience servicing mobile or expeditionary tactical environmental systems; commercial HVAC service experience satisfies this requirement. All personnel require 48-hour advance notice submission to the Sterling Site Manager and valid government-issued photo identification upon arrival.

Work must be completed within ninety business days from the formal contract notice to proceed. Deliverables include field service reports for each unit within five business days of completion, containing pre- and post-service electrical draw measurements, refrigerant pressure logs, ambient temperature profiles, completed technical checklists, and identified deficiencies with repair estimates.

The NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors. PSC J041 applies. Evaluation uses Lowest Price Technically Acceptable source selection. FAR 52.222-41 (Service Contract Labor Standards) and wage determination WD 2015-4281 apply. Amendment 0001, effective August 26, 2026, restructured CLINs to CLIN 0001 (Routine Maintenance) and removed repairs from the solicitation; all terms of the original solicitation remain unchanged except as modified in the amendment. Contracting Officer is Jeffery Byrd.