HVAC Maintenance Services

The Department of the Army Materiel Command Mission and Installation Contracting Command Fort Hood is soliciting quotations for HVAC maintenance services, encompassing biannual preventive maintenance, general HVAC repairs, and electrical repairs at facilities throughout McGregor Range in Chaparral, New Mexico. The contract requires comprehensive HVAC system inspections, cleaning, filter changes, refrigerant checks, coil cleaning, electrical connection inspections, and response to unscheduled service calls within two business days with full restoration within seven business days. Contractors must submit a Quality Control Plan within ten days of award, complete mandatory training including Anti-Terrorism Level I and OPSEC certifications, and maintain compliance with federal and Army regulations regarding safety, environmental protection, and security. The Government will evaluate offers without discussions based on technical acceptability and price, awarding to the responsible offeror whose offer is most advantageous. The Request for Information deadline is April 2, 2026, at 10:00 AM Mountain Standard Time, with quotations due April 14, 2026, at 10:00 AM Mountain Daylight Time; a mandatory site visit was held on April 1, 2026.

This solicitation is designated as a Total Small Business set-aside with 100% small business reserve; no incumbent contractor currently exists. The contract covers 42-43 HVAC units (depending on final scope clarifications) across eleven facility locations, with service calls estimated to average one per month. The contract period runs from April 20, 2026, through April 19, 2027, as the base year, with three optional one-year extensions extending through April 19, 2030, for a potential four-year performance period. Specific contract line items include spring HVAC preventive maintenance for all units, fall HVAC preventive maintenance for all units, and monthly HVAC and electrical service calls on a firm fixed-price basis; all replacement parts and high-value HVAC components must be included in the quoted price. Performance will occur at McGregor Range Control facilities in Chaparral, New Mexico, with Government facility operating hours of 8:30 a.m. to 2:30 p.m., Monday through Friday, excluding federal holidays.