Amendment W911SG26QA0280003 SF 30 - 8APR26.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The purpose of this amendment is for the Block 14 (Description of Amendment/Modification):

following:

1. Provide Questions and Answers.

2. Attach the Revised PWS.

3. Provide Technical Exhibits:

-Technical Exhibit 02 -Technical Exhibit 03 -Technical Exhibit 04 -Technical Exhibit 05 -Technical Exhibit 06a -Technical Exhibit 06b -Technical Exhibit 07 -Technical Exhibit 09

Solicitation/Contract Form Continuation

The following changes have been made:

INFORMATION FROM TO

Response Due Time Zone

Mountain Standard Time (UTC -7) Mountain Daylight Time (UTC -6)

Response Due Date

10 Apr 2026 14 Apr 2026

Continuation of Supplies or Services and Prices/Costs

The following CLIN(s) / SLIN(s) / ELIN(s) were modified:

INFORMATI

ON

FROM TO AMOUNT

Quantity 38 42 +4

INFORMATI

ON

FROM TO AMOUNT

Quantity 38 42 +4

W911SG26QA0280003

Option Line Item 1001

INFORMATI

ON

FROM TO AMOUNT

Quantity 38 42 +4

Option Line Item 1002

INFORMATI

ON

FROM TO AMOUNT

Quantity 38 42 +4

Option Line Item 2001

INFORMATI

ON

FROM TO AMOUNT

Quantity 38 42 +4

Option Line Item 2002

INFORMATI

ON

FROM TO AMOUNT

Quantity 38 42 +4

Option Line Item 3001

INFORMATI

ON

FROM TO AMOUNT

Quantity 38 42 +4

Option Line Item 3002

INFORMATI

ON

FROM TO AMOUNT

Quantity 38 42 +4

Contract Clauses

Additional Information/Notes

The following clauses were deleted:

DFARS Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

252.204-7020 NIST SP 800-171 DoD Assessment Requirements.

Nov 2023

List of Contract Documents, Exhibits, or Attachments

The attachments table has changed from:

Identifie r

Document Name

Document Description Reference Identifier

Date Line Item Page N umbers

Docum ent Type

Provide d Under Separat e Cover

0001 WAGE DETER

MINATIONS

-23MAR

Wage Determination 25 Mar 2026 Attach ment

No

0002 01. PWS

HVAC

20260320 -final

Performance Work Statement 25 Mar 2026 Attach ment

No

To:

Identifie r

Document Name

Document Description Reference Identifier

Date Line Item Page N umbers

Docum ent Type

Provide d Under Separat e Cover

0001 WAGE DETER

MINATIONS

-23MAR

Wage Determination 25 Mar 2026 Attach ment

No

0005 Technical Exhibit 02 – McGregor Site Map

Technical Exhibit 02 – McGregor Site Map

08 Apr 2026 Attach ment

No

0006 Technical Exhibit 03 –

Technical Exhibit 03 – EO 13990 Protecting Public Health

08 Apr 2026 Attach ment

No

EO 13990

Protecting Public Health

0007 TE04_I~1 Technical Exhibit 04 – Integrated Cultural RMP for Historical Buildings

08 Apr 2026 Attach ment

No

0008 TE 05_

Contractor Base Access

Technical Exhibit 05 – Contractor base access information

08 Apr 2026 Attach ment

No

0009 Technical Exhibit 06a – Ft. Bliss Hazardous Waste Management

Technical Exhibit 06a – Ft. Bliss Hazardous Waste Management

08 Apr 2026 Attach ment

No

0010 TE06B_~1 Technical Exhibit 06b – Army Regulation 200-1 Environmental Protection and Compliance

08 Apr 2026 Attach ment

No

0011 TE07RE~1 Technical Exhibit 07 – Recyclable Items (Environmental Compliance)

08 Apr 2026 Attach ment

No

0013 PWS HVAC -

Revised - 20260407

Performance Work Statement 08 Apr 2026 Attach ment

No

0012 TE09_Personn el Listing and Pass Log

Technical Exhibit 09 – Personnel Listing and DES Badge Log

08 Apr 2026 Attach ment

No

0014 HVAC -Q&A -

7 April 2026

HVAC Q&A 08 Apr 2026 Attach ment

No

The following contract documents were added:

HVAC -Q&A - 7 April 2026 PWS HVAC - Revised - 20260407 TE 05_ Contractor Base Access

TE04_I~1

TE06B_~1

TE07RE~1

TE09_Personnel Listing and Pass Log Technical Exhibit 02 – McGregor Site Map Technical Exhibit 03 – EO 13990 Protecting Public Health Technical Exhibit 06a – Ft. Bliss Hazardous Waste Management

The following contract documents were deleted:

01. PWS HVAC 20260320 - final

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

Miscellaneous text in this section has been modified to:

General Instructions:

Quote Submitted: This is a Request for Quote (RFQ) competed IAW FARPART 13, Simplified Procedures for Certain Commercial Items; FAR PART 12,Commercial Items.

All offerors shall sign the Solicitation -SF1449 and submit their quotations using the requested contract line item (CLIN) structure to the email address stated herein by the date and time specified herein. The offeror shall include the following details for their company: name, address, telephone number, cage code, Unique Identity ID (UEID), size of business based on the NAICS used. The offeror shall include the following details for the quote: a unit price, an overall total price, any discount terms, statement stating you have read and understand the product specifications, and acknowledgement of any solicitation amendments. Quotations must be received no later than the solicitation closing date and time listed on the solicitation. The Offeror is responsible for verifying that their quotation package was received before the solicitation closing date and time.

Quotes shall be valid for a minimum of 60 calendar days.

: 14 April 2026, at 10:00 AM (Mountain Daylight Closing Date and time for this Solicitation Time) MDT. The Offeror shall submit electronic copies of their quotation package to the Contract Specialist and Contracting Officer.

Contract Specialist: SSG Dezir, Nancine at: nancine.a.dezir.mil@army.mil

: Godinez, FranklinContracting Officer at: franklin.godinez2.civ@army.mil.

Quotation received after this date and time will be considered late in accordance with FAR 52.212- 1(f) and will be not evaluated. Offerors should mark each page of their quote as "Proprietary Information" if they want it treated as Proprietary Information under the Procurement Integrity Act.

The Government intends to evaluate offers and award a contract without discussions with offerors.

Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

A site visit will be held on Wednesday, 1 April 2026, led by a representative from Site Visit Notice:

the Requiring Activity, with the Contract Specialist also in attendance. The site visit is anticipate to last 3 to 4 hours. Participation in the site visit does not obligate the Government to award a contract, nor does it obligate the Government to reimburse any costs associated with offer preparation or attendance. Meet-up time: 0900. Location: McGregor Range Troop Store (PX) - 9437 Patriot St. Chaparral, NM 88081. Note: Valid ID is required.

Request for Information (RFI): The Contractor shall submit all questions and concerns to the no later than 2 April 2026, at Contract Specialist and Contracting Officer 10:00 am MST. Questions and answers will be available in the form of an amendment to the solicitation once the RFI period has closed. The Government is not obligated to award a contract because of this notice, nor does it obligate the Government to pay for any offer preparation costs including site visit costs.

SAM Registration: In accordance with the FAR 4.1102(a) Policy, offerors are required to be registered in SAM at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirement. The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation Unique Entity Identifier (UEID) followed by the unique entity identifier that identifies the Offeror's name and address. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one.

Emergencies: If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(End of provision)

HVAC Maintenance Services 7 April 2026

W911SG-26-Q-A028

Questions and Answers

1. Pricing for High-Value HVAC Components: PWS sections 5.1 and 5.3 state the Contractor is responsible for general repairs to restore units to full operation, including the replacement of compressors and motor control circuit boards. CLIN 0003 is structured as a monthly Firm-Fixed Price (FFP) item. Can the Government clarify if the Contractor is expected to include the cost of all replacement parts and high-value components (e.g., compressors) within the FFP monthly price, or will the Government provide a reimbursable CLIN for materials?

A. Firm Fixed Price - include the cost of all replacement parts and high-value components within the quote.

2. Conflicting Performance and Supervisory Hours: PWS 1.5.4.3 defines Contractor

Support Hours as 08:30 AM to 02:30 PM, Monday through Friday. However, PWS

1.11 requires the Program/Contract Manager to be available between 07:00 AM and 04:00 PM. Please clarify the mandatory on-site performance window and if the Government requires supervisory availability outside of the standard facility operating hours.

A. The Contractor Support Hours of 08:30 AM to 2:30 PM are only when the sites are accessible and when the maintenance work can be done. The Program/Contract Manager hours of 07:00 AM and 04:00 are for the PM to be available for any calls or preparation with the COR.

3. Service Call Volume and Scope: PWS 5.1 states that HVAC and Electrical service calls are expected to average one per month but may exceed this amount. Does the Government intend to pay the FFP rate for CLIN 0003 regardless of the number of service calls received, or is there a maximum threshold of calls per month included in that price? Additionally, what is the dollar threshold distinguishing a "general repair" from a major renovation or replacement?

A. No, this is a firm-fixed price contract. We may request a diagnostics quote for additional potential services before any repair is authorized.

4. Escort Requirements and Productivity: PWS 1.6.3.1 states that all Contractor and subcontractor personnel "shall be escorted at all times" while accessing U.S.

facilities. Given the remote nature of McGregor Range and the limited 6-hour daily work window, will the Government guarantee the availability of escorts at 08:30 AM daily, and will the Contractor be penalized for performance delays (e.g., the 7-day repair window) caused by the unavailability of Government-provided escorts?

A. Yes, the COR will coordinate to ensure an escort is onsite while the contractor is onsite. No, the contractor will not be penalized for performance delays, the COR will communicate with the KO/KS if delays occur due to the limited hours.

5. Security Clearance Contradictions: PWS sections 1.6.1 and 1.6.2 state that a

Security Program and Personnel Security Clearances are "Not Applicable". However, PWS 1.6.4 requires personnel to have an active security clearance at the time of proposal submission, and PWS 1.25.6 mandates TARP training for employees who "require a security clearance". Please confirm if a security clearance is a mandatory requirement for this contract.

A. No, a security clearance will not be required.

6. "Rolling Stock" Bulbs Allocation: PWS 5.4 (d) and (e) require the Contractor to provide and maintain a "rolling stock" of specific light bulbs, with replenishment occurring at the beginning of each option year. Is the Contractor responsible for the actual installation/replacement of these bulbs throughout the year, or is the scope limited to the annual delivery of the specified cases of bulbs to a Government storage location?

A. The contractor will not be responsible for installation/replacement only for the inventory maintained at our storage location.

7. Joint Inspection Lead Times: PWS 5.6.2 requires joint inspections with the COR before and after services. What is the Government's anticipated lead time for scheduling these inspections, and will they occur within the 08:30 AM to 02:30 PM work window?

A. The lead time for the joint inspections will be 7 days and scheduled when coordinating service and after work is performed.

8. Site visit: Whether a site walkthrough will be scheduled for this requirement. A walkthrough would enable our prospective subcontractors to accurately assess site conditions, validate the scope, and develop a fully compliant and competitive quotation.

A. Site visit was conducted on 1 April 2026 at 0900. Site visit noticed was published on SAM.gov prior to.

9. Incumbent Contractor: Could you confirm if there is a current incumbent for this contract? If so, could you provide the Purchase Order number and the total contract value?

A. No, there is no incumbent contract.

10. Missing attachments: missing Part 7 7.3 Technical Exhibit 01 – Map Ft. Bliss and 7.4 Technical Exhibit 02 – McGregor Site Map mentioned in the PWS file name 01.+PWS+HVAC+20260320+-+final.

A. Technical Exhibit 01 is not applicable. Technical Exhibit 02 attached in the PWS and

SF30.

11. Upon reviewing the Performance Work Statement (PWS), specifically the Part 7

Attachment and Technical Exhibit Listing (Page 28), we have noted that several critical documents referenced are missing from the current solicitation package.

To ensure an accurate and competitive bid, especially regarding logistics and site access, we respectfully request the following missing files:

Technical Exhibit 01: Map of Fort Bliss Technical Exhibit 02: McGregor Site Map (Required to calculate travel time between the 10 site locations) Technical Exhibit 03: Executive Order 13990 Technical Exhibit 04: Integrated Cultural RMP for Historical Buildings Technical Exhibit 05: Contractor Base Access Information Technical Exhibit 06a & 06b: Ft. Bliss Hazardous Waste and Environmental Protection Compliance Technical Exhibit 07: Recyclable Items Technical Exhibit 08: Ft. Bliss Mission Essential Functions (MEF) Technical Exhibit 09: Personnel Listing and DES Badge Log Specifically, Technical Exhibit 02 (McGregor Site Map) is essential for our team to understand the geographical spread of the 24 buildings across the range and factor in appropriate vehicle and mobilization costs.

Could you please provide these documents?

A. Technical Exhibit 01 and Technical Exhibit 08 are not applicable. All applicable Technical Exhibits are now attached in the PWS and SF30.

12. Water Supply: For the bi-annual preventative maintenance, should we include the cost of renting a water bu alo trailer to supply the water necessary for cleaning the system's coils? Most sites appeared to lack running water. Alternatively, is there a water source on-site that we should use for this purpose?

A. No rental required, the unit has a water bu alo on site.

13. Electrical Work: Is the electrical work bid strictly for the buildings visited, or does it also include parking lights?

A. The electrical work is strictly for the buildings visited (see PWS 5.5).

14. Could you please clarify the requirements for DFARS Clause 252.204-7020 as it relates to this project? Specifically, since this contract is for physical HVAC and electrical maintenance what do we need to do to ensure we are compliant with all the requirements?

A. Clause 252.204-7020 is removed.

15. Regarding Attachment 1 – Estimated Workload Data, Item 1 lists 'Preventive Maintenance services' with an estimated quantity of 3 Work Hours. Could the government please clarify if this 3-hour estimate represents the labor allocation for one (1) individual HVAC unit per biannual service, or if this figure represents a di erent metric?

A. Yes, the 3 hours of work is the estimate per unit.

16. Invoicing for Scheduled Preventive Maintenance: The PWS states that Preventive Maintenance will occur twice a year (April-May and October-November). Can the Government confirm the invoicing schedule for these line items? Specifically, will the contractor submit an invoice twice a year immediately following the completion of each seasonal maintenance cycle?

A. Yes, the contractor will submit their invoice twice a year once the preventive maintenance services are performed.

17. Pricing for Unscheduled "HVAC & Electrical Service Calls": The PWS (Section 5.1.a) states that service calls are expected to average one per month but may exceed this amount. However, the Pricing Sheet lists the Quantity as "1" and the Unit as "Month." Does the requested "Unit Price" for this line item represent a per-call rate (the cost of exactly one service call)? Or does the "Unit Price" represent a flat monthly fee that the contractor will be paid each month, regardless of whether there are zero, one, or multiple service calls during that month?

A. The “Unit Price” for this line item represents a per-call rate. The Contractor shall respond to a service call within 2 business days, provide an diagnostics to be reviewed and approved by the COR, and perform the repair.

“General HVAC Repairs include responding to service calls within 2 business days and identifying and completing repairs by restoring the unit to full operations within 7 business days of initial contact. Electrical repairs and installation include responding to service calls within 2 business days and identifying and completing repairs by restoring lighting and/or electrical service to full operations within 7 business days of initial contact.”

Performance Work Statement (Includes associated Performance Requirements Summary (PRS)

UT&C HVAC Biannual Maintenance Services

Fort Bliss, Texas

20 April 2026

Part 1 General Information

1. General: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S.

Government.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required biannual HVAC system maintenance services, HVAC system repairs, and electrical repairs at the listed UT&C buildings throughout the McGregor Range in Chaparral New Mexico as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background: The Japanese Forces are funding to perform the biannual HVAC system maintenance services, HVAC system repairs, and electrical repairs services. These services are required and essential to improve the performance of the Annual Service Practice (ASP) and improve the communication between the Japanese and United States Governments.

1.3 Scope: The Contractor shall perform the following HVAC Preventive Maintenance Services, General HVAC Repairs to restore units, and Electrical Services to maintain general power and lighting. Preventive Maintenance Service includes a comprehensive inspection, cleaning, and maintenance of the system's core components. General HVAC Repairs include responding to service calls within 2 business days and identifying and completing repairs by restoring the unit to full operations within 7 business days of initial contact. Electrical repairs and installation include responding to service calls within 2 business days and identifying and completing repairs by restoring lighting and/or electrical service to full operations within 7 business days of initial contact.

1.3.1 Period of Performance: Please refer to the contract schedule for the contract’s period of performance.

Base Year 1: 20 April 2026 to 19 April 2027 Option Year 1: 20 April 2027 to 19 April 2028 Option Year 2: 20 April 2028 to 19 April 2029 Option Year 3: 20 April 2029 to 19 April 2030

1.4 Objectives: To provide HVAC systems biannual maintenance services, HVAC system repairs, and electrical repairs for the UT&C buildings throughout the McGregor Range in Chaparral New Mexico within the Period of Performance. The contractor shall ensure all work specified in this PWS is performed in accordance with (IAW) all applicable federal, state, and local laws, regulations, and directives, to include but not limited to, the publications listed in Section 7.0 Related Documents. The Contractor shall warrant all work, tendered to the Government for acceptance, conforms to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. Without additional expense to the Government, the Contractor and its subcontractors shall obtain all licenses and permits required to perform the work under this contract

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) days after date of contract award.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within five (5) business days If the Government has provided comments, the Contractor shall then have five (5) business days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than five (5) business days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team;

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals);

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses;

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance;

(e) How the Contractor will ensure all keys issued will remain controlled items

(Paragraph 1.7 Key Control);

(f) How the Contractor will inventory and track maintenance of all Government Provided

Equipment / Materials;

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(h) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within Two (2) hours of identifying those issues. Verbal reports shall be followed up by written reports within one (1) business day.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds). The QASP is a government only document.

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following:

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 8:30 am - 2:30 pm, and days Monday through Friday except U.S. Holidays identified in paragraph

1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 8:30 am - 2:30 pm, and days Monday through Friday . The Government facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings. For example, “The Government facility is open for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.”

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 8:30 am - 2:30 pm, and days Monday through Friday during days the facilities are open.

The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons”.

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan.

The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.). The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within ten (10) business days after date of contract award. The Government will review and either accept or return their comments to the Contractor within ten (10) business days. The Contractor shall then have three (3) business days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.5.5 Training Holidays: Historically military personnel are granted training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: The work to be performed under this contract will be performed the Buildings at UT&C Locations located on McGregor Range.

a. Location IFC 15

b. Location IFC 17

c. Location IFC 19

d. Location IFC 22

e. Location IFC 23

f. Location TAC 18

g. Location TAC 24

h. Location TAC 16

i. Location Hawk 6

j. Location Hawk 8

k. Location Chu-Sam Park

1.6 Security Requirements: The following information is provided on security related matters:

1.6.1 Security Program: “Not Applicable”.

1.6.2 Personnel Security Clearance Requirements: “Not Applicable”.

1.6.3 Access and general protection/security policy and procedures: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.3.1 Escorts: The Contractor and all associated sub-contractor employees performing services under this contract shall be escorted at all times by host nation security personnel or by an individual designated by the Contracting Officer Representative (COR) while accessing U.S. facilities or activities.

1.6.3.2 Installation Pass Log: In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within five (5) calendar days after contract award (Exhibit09).. The log must at a minimum contain the following information Employe’s name, Employees Contact Phone Number, Starting date, and End date (if employee departs prior to end of contract). The log shall be updated as employees are added or removed. The

Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log (ExhibitTE09).

1.6.3.3 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within one (1) business day (TE09Exhibit)

1.6.3.4 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within five (5) business days. (ExhibitTE09)

1.6.3.5 Common Access Cards (CAC) and CAC Log: Reserved

1.6.4 Personnel Security Clearance Requirements: Not Applicable

1.6.4.1: The contractor shall follow DOD Federal Acquisition Regulation Supplement (DFARS) clause 252.223-7004, Drug-free Work Force. The contractor shall conduct drug tests, ensuring all top secret cleared contractor employees are tested at least once per year, each year of the contract, as well as when there is a reasonable suspicion that an employee uses illegal drugs. The drug testing shall be at the contractor’s expense. Positive drug test results shall be made available to both the KO and COR within 24 hours of known test results.

Records of drug testing shall be made available to the COR.

1.6.5 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement.

Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

• Full birth name

• Married name (if applicable)

• SSN or local equivalent (ID card number)

• Date of birth

• Place of birth (city, country)

1.6.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a contractor employee or employees from the performance of the contract.

1.6.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures

1.6.6.1 Contractor Common Access Card (CAC) Eligible Requirements: Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DOD facility and access, via logon, to DOD networks on-site or remotely; (2) Remote access, via logon, to a DOD network using DOD-approved remote access procedures; or (3) Physical access to multiple DOD facilities or multiple non-DOD federally controlled facilities on behalf of the DOD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management. Contractor personnel shall return CAC to appropriate U.S. Government authorities within five (5) days of the end of their contractual duties.

1.6.6.1.1 Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access : Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7 Access to Government Information Systems: All Contractor employees and subcontractor employees performing services under this contract who have access to a government information system must be registered in the Account Validation System (AVS) at commencement of services and must successfully completed the DoD Information Assurance Awareness training prior to access to the information system and then annually thereafter.

1.6.8 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13.)

1.6.9 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.6.9.1 Operations Security (OPSEC) SOP/Plan Requirements: The Contractor shall implement and maintain an OPSEC program for preventing the disclosure of critical information or sensitive information which could jeopardize the Government’s ability to execute its mission or to adequately protect its personnel and/or equipment. The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/plan within 90 calendar days of contract award to the Contracting Officer Representative (COR) or Contracting Officer (KO) to be reviewed and approved by the Government OPSEC Officer on the supporting installation.

The SOP must contain a training plan that includes an initial OPSEC brief, continuous awareness, and annual OPSEC training. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. Awareness/training shall includes, but not be limited to information disclosure via letters, conversations, photographs, resumes, electronic mail (e-mail), Social social media/networking sites, dissemination of information and documents disposal. OPSEC Program shall fully comply with the provisions of AR 530-1, Operations Security shall have an identified certified Level II OPSEC coordinator.

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Security Plan and the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.9 Service Contract Reporting: The Contractor shall completely fill in all the information in the format at the following web address http://sam.gov . The contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. If contract period of performance ends prior to September 30, the contractor has 30 day from end date of the contract to complete the SCR requirement. (as applicable)

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel: The following personnel are considered key personnel by the Government: Team Lead/ Area Supervisor, Area manager, Team member/Associates, Program/Contract Manager/Alternate Program/Contract Manager, Quality Control Manager, Systems Administrator, etc. The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than no later than five (5) days after contract award. (Acceptance of the CV by the Contracting Officer is required before these individuals are permitted to perform any task on this contract.) The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 0700-1600 Monday to Friday that have been identified in paragraph 1.6.4}. Qualifications for all key personnel are listed below:

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of…