HVAC Maintenance (Denton, TX)

The Federal Emergency Management Agency is soliciting seasonal preventive maintenance and operational tune-ups on four Western Shelter CL-ACXE1200 Environmental Control Units located in Denton, Texas, with proposals due September 3, 2026. The procurement is a 100% small business set-aside under NAICS code 238220.

Place of performance is Denton, Texas 76208. Contractor technicians must hold valid EPA Section 608 Certification and possess proven experience servicing mobile or expeditionary tactical environmental systems. The work must be completed within 90 business days from formal notice to proceed. Service Contract Labor Standards (FAR 52.222-41) and applicable prevailing wage determination (WD 2015-5227) apply, establishing wage rates and fringe benefits for covered occupational categories in the applicable Texas counties.

Scope encompasses one preventive maintenance visit per unit, including structural, filter, coil, and drainage system inspection; motor, drive, and electrical component testing; and safety control validation. Deliverables include field service reports for each unit within five business days of completion, showing pre- and post-service electrical draw, refrigerant pressure logs, ambient temperature profiles, completed technical checklists, and identification of deficiencies with repair cost estimates. The contract includes two CLINs: CLIN 0001 (Routine Maintenance, firm-fixed-price) and CLIN 0002 (Authorized Repairs, time-and-materials, post-award establishment). Quoters must submit only pricing for CLIN 0001; repairs are not anticipated as part of this maintenance action.

Award will be made on a Lowest Price Technically Acceptable basis to a responsible quoter. All materials are contractor-furnished; electrical utilities will be provided via commercial generators. Technician names must be submitted 48 hours before site access. Site visits prior to quotation submission are not authorized. The PSC code is J041.