Hotel Services for Health Security of the Americas Conference In Doral, Florida

The Department of the Army Materiel Command Army Contracting Command is seeking hotel services to host the Health Security of the Americas Conference scheduled for August 19-22, 2025, near SOUTHCOM headquarters in Doral, Florida. This solicitation specifically targets Women-Owned Small Businesses (WOSB) to provide comprehensive hotel accommodations and services for conference participants. The contract requires a hotel within five miles of SOUTHCOM headquarters that can accommodate 60 contracted participants and 35 self-pay participants, with specific requirements including single occupancy rooms, all meals (breakfast, lunch, and dinner), parking spaces, and COVID-19 mitigation measures. The government will evaluate proposals using the Lowest Price Technically Acceptable (LPTA) method, considering both technical compliance and pricing factors. Quotes must be submitted directly from hotels themselves, as third-party submissions from travel agencies or similar entities will be automatically disqualified, with the response deadline set for July 22, 2025.

This procurement is designated as a Women-Owned Small Business set-aside, limiting competition to qualified WOSB contractors. The contract encompasses a total of 380 room nights across the four-day conference period, with the government requiring specific amenities including early check-in/late check-out capabilities, fitness center access, business center facilities, and strict COVID-19 compliance protocols. The place of performance is Miami, FL 33172, specifically in the Doral area near SOUTHCOM headquarters. Payment will be processed via Mastercard Government purchase card, with the government covering meals only for invited participants while requiring separate billing for non-contracted services such as alcoholic beverages. The hotel must provide restaurant services on-site for meal service, ensuring all catering and accommodation needs are met within the specified geographical constraints.