Hotel rooms and meals in Kuching, Malaysia
Closed Solicitation Posted
- Solicitation number
- 19MY3025Q0002
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 531120 Lessors of Nonresidential Buildings (except Miniwarehouses)
- Place of performance
- Sarawak Malaysia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking to procure hotel rooms and meal arrangements in Kuching, Sarawak, Malaysia for an event in January 2025. The solicitation requires a vendor to provide 11 double-occupancy rooms with two queen/double beds, accommodating a total of 22 people. Contractors must be registered in the System for Award Management (SAM) database and submit their proposals electronically to KualaLumpurDTO@state.gov by 12:00 PM on January 1, 2025. The government may award the contract based on initial offers without further discussion, emphasizing the importance of meeting all minimum requirements specified in the Statement of Work. Proposals will be evaluated based on their compliance with the detailed specifications, including location requirements, meal services, and pricing structure.
The solicitation does not have a specific set-aside designation, making it open to all responsible sources. The contract covers hotel services from January 12-24, 2025, including daily breakfast, specific lunch and dinner meals, and laundry services on three designated dates. The hotel must be located within 10 kilometers of a hospital and provide modern amenities with professional staff support. Pricing must be fixed and include VAT, with payment to be made via Electronic Funds Transfer within 30 days of complete delivery and correct invoice receipt. The total scope involves accommodations and meals for 22 individuals, with specific requirements for room types, meal arrangements, and laundry services. The place of performance is specifically in Kuching, Sarawak, Malaysia, with all services to be rendered at a local hotel meeting the embassy's detailed specifications.
Notice text
The Embassy of the United States in Malaysia seeks book hotel rooms and meals arrangement in January 2025 in Kuching, Sarawak, Malaysia.
Your proposal must be submitted to the Kuala Lumpur Dedicated Tender Office at KualaLumpurDTO@state.gov on or before 12pm January 1, 2025. No proposal will be accepted after this time. All responsible sources may submit a quotation, which will be considered. The Government may award the contract based on the initial offer without discussion.
All relevent details are in the attached Statement of Work (SOW).
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.
Please ensure that proposals meet all minimum requirements as stated in the solicitation and SOW. This opportunity allows for electronic responses. Please submit your offer prior to the response date and time to KualaLumpurDTO@state.gov.
Files
| File | Type | Posted |
|---|---|---|
| 19MY3025Q0002 Questions and Answers.docx | DOCX document | |
| 19MY3025Q0002 Questions and Answers.docx | DOCX document | |
| 19MY3025Q0002 Questions and Answers .docx | DOCX document | |
| 19MY3025Q0002 Jan 2025 SOW.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Hotel rooms and meals in Kuching, Malaysia | Pre-Solicitation |
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