19MY3025Q0002 Jan 2025 SOW.docx
DOCX document 31 KB Posted
- Attached to
- Hotel rooms and meals in Kuching, Malaysia
- Solicitation number
- 19MY3025Q0002
- Issued by
-
Department of State
About this file
This Statement of Work outlines requirements for hotel accommodations and services in Kuching, Sarawak, Malaysia from January 12-24, 2025. The U.S. Embassy seeks 11 double-occupancy rooms (accommodating 22 people total) with two queen/double beds per room at government rates. Required services include daily breakfast (Jan 13-24), daily dinner (Jan 12-23), lunch on Jan 18-19, and laundry services on three specific dates (Jan 15, 19, and 22) with 10kg allowance per person.
The selected hotel must be located in Kuching within 10km of a hospital and provide modern amenities with professional staff support. Pricing must be fixed and include VAT, quoted in either USD or local currency, with payment via Electronic Funds Transfer within 30 days of complete delivery and correct invoice receipt. Vendors must accept U.S. Embassy Purchase Orders and be registered in SAM. Proposals are due by 12pm January 1, 2025, to KualaLumpurDTO@state.gov, with the government reserving the right to award based on initial offers without discussion.
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Other files
| File | Type | Posted |
|---|---|---|
| 19MY3025Q0002 Questions and Answers.docx | DOCX document | |
| 19MY3025Q0002 Questions and Answers.docx | DOCX document | |
| 19MY3025Q0002 Questions and Answers .docx | DOCX document |
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Text version
19MY3025Q0002 Statement of work Hotel Room Package January 13-24, 2025
Hotel located in Kuching, Sarawak, Malaysia.
SCOPE OF SERVICES
This solicitation is to provide lodging and meals for training participants.
LODGING DETAILS
· Dates:
· Check in – January 12, 2025 (11 rooms, all double occupancy)
· All rooms will be two queen or double size beds under the US Government rate
· Check out – January 24, 2025
· Parameters of Acceptable Accommodation:
· The accommodation must be able to house at least 22 people.
· The accommodation should include well-appointed rooms with modern amenities and professional, in-house support staff in management, sales, housekeeping, maintenance, food, beverage, security, and other relevant areas.
· The accommodation must be in Kuching, Sarawak
· The nearest hospital must be within 10 kilometers from the accommodation.
MEAL PLAN
· Twenty-two (22) occupants shall be provided breakfast for the following dates: January 13-24, 2025.
· Twenty-two (22) occupants shall be provided dinner for the following dates: January 12-23, 2025.
· Twenty-two (22) occupants shall be provided lunch for the following days: January 18-19, 2025.
LAUNDRY
· Twenty-two (22 ) occupants shall be provided laundry services for the following dates: January 15, 19 and 22, 2025 - a total of three (3) times. Service will wash, dry, and fold laundry uniforms and personal clothes on pre-determined days. Each occupant is authorized 10kg per laundry day.
TERMS AND CONDITIONS
· The hotel must be willing to accept a Purchase Order from the U.S. Embassy
· Backorders are unacceptable.
· All item bids must meet or exceed specifications listed.
· Proposals must be a fixed price to include VAT and other anticipated charges.
· Fixed number of accommodation rooms will be advised by the U.S. Embassy at least ten (10) working days prior to check-in date.
· Selected vendor must be able to accept payment within thirty (30) days after the orders are delivered completely and the original correct invoice is received.
· The payment will be made through Electronic Funds Transfer (EFT) to the vendor bank account as stated on the invoice.
· Proposals should be in U.S. dollars OR local currency.
· Selected vendor bank account should be in the same currency as quoted.
· Any cancellations after PO awarded, only services rendered will be paid.
End of Scope
File details come from the government source that posted it. Updated .