Hidden Springs & Mississippi Bluffs Copier

The USDA Forest Service is seeking to procure copier equipment and comprehensive maintenance services, including removal of current machines, delivery, setup, installation, training, on-site repair, and preventive maintenance agreements with parts and consumables. The solicitation requires the delivery and installation of two new color A3 multifunctional copiers (Kyocera TASKAlfa 5551ci and 6052ci models) along with trade-in removal of existing equipment at two Forest Service locations. Key contract requirements include meeting specific technical specifications for copier functionality, maintaining a service response time not exceeding one business day, and providing quarterly invoicing through the government's Invoice Processing Platform. The government will evaluate proposals using lowest price as the primary criterion, with technical acceptability as a pass/fail threshold, and will also consider past performance. The deadline for receipt of proposals is May 3, 2026 at 11:00 PM Eastern Time, with questions due by April 26, 2026; all offerors must submit pricing for all line items to be considered responsive.

This solicitation is designated as a total small business set-aside under NAICS code 423430 with a size standard of 250 employees. The contract encompasses a one-year base period running from July 15, 2026 to July 14, 2027, plus four one-year option periods and a potential six-month extension, with a total of twelve line items covering two copier purchases with trade-ins and eight maintenance agreements across the contract term. Performance will occur at two locations: Hidden Springs Ranger District in Vienna, Illinois and Mississippi Bluffs Ranger District in Jonesboro, Illinois, with office hours Monday through Friday from 8:00 AM to 4:30 PM Central Time. Historical usage data indicates approximately 6,606 pages per quarter at Mississippi Bluffs and 6,900 pages per quarter at Hidden Springs, with maintenance pricing to be quoted separately for color and black-and-white page services. Service Contract Act wage rates apply to applicable employees, ranging from $18.79 to $29.46 per hour depending on occupational classification, and all offerors must maintain active SAM.gov registration with pricing valid for 90 days.