HI maui NWR complex HVAC maintenance

The U.S. Fish and Wildlife Service is soliciting quotations for comprehensive HVAC scheduled maintenance services at the Kealia Pond National Wildlife Refuge Visitor Center in Kihei, Hawaii. The procurement covers quarterly preventive maintenance, emergency repairs, and building management system services for a facility equipped with five Trane fan coil units, a Multi-stack air-cooled chiller, and a Trane Tracer Summit Building Management System. Contractors must provide technicians certified in preventative maintenance with at least five years of experience maintaining similar building control systems, and must demonstrate capability to perform quarterly maintenance visits, identify system deficiencies, schedule timely repairs, conduct annual building management system checks, and provide rapid emergency response services. The solicitation requires quotes to be submitted by August 20, 2025, at 5:00 PM Pacific Time. Interested contractors may arrange a site visit by contacting Bret Wolfe prior to quote submission.

This procurement is designated as a total small business set-aside with no other specific set-aside categories applied. The contract structure includes a base year with four option years, establishing a potential five-year service agreement from September 1, 2025, through August 31, 2030. Contract performance is anticipated to begin within two weeks of award, with all services to be performed at the Kealia Pond National Wildlife Refuge Visitor Center located in Kihei, Hawaii. The solicitation does not identify any current incumbents or provide specific budget ranges for the maintenance services. The work falls under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors and PSC code J045 for maintenance and repair of plumbing, heating, and waste disposal equipment.