HHCC Clinical Staffing Services
Closed Solicitation Posted
- Solicitation number
- RFQ-26-PHX-035
- Agency
- Indian Health Service Department of Health and Human Services
- Responses due
- Set-aside
- Buy Indian
Opportunity facts
- NAICS code
- 621111 Offices of Physicians (except Mental Health Specialists)
- PSC
- Q201 Medical- Managed Healthcare
- Place of performance
- Arizona 86042, United States
- Points of contact
-
- Ashley B. Velasquez ashley.velasquez@ihs.gov (602) 364-5016
- Dekovan Cook dekovan.cook@ihs.gov (602) 364-5018
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service, Phoenix Area Office, seeks multiple fixed-price indefinite-delivery/indefinite-quantity (IDIQ) contracts for non-personal clinical staffing services at Hopi Health Care Center in Polacca, Arizona, with quotes due July 7, 2026 at 9:00 AM PDT. This is a Buy Indian Act / HHSAR Subpart 326.6 Indian Small Business Economic Enterprise (ISBEE) set-aside, restricting eligibility to certified Indian Economic Enterprises. Amendment 0001 extended the quote deadline from June 29 and released vendor questions and answers; Amendment 0002 added Colorado River Service Unit as an optional supplemental ordering location.
Place of performance is Polacca, Arizona, with optional supplemental ordering at Colorado River Service Unit. The procurement seeks staffing across five clinical categories: Emergency Department Physician Services (252 weekly planning hours), Inpatient/Hospitalist Physician Services (84 weekly hours), Emergency Department Registered Nurse Services (504 weekly hours), Inpatient Registered Nurse Services (336 weekly hours), and Outpatient Registered Nurse Services (40 weekly hours). Offerors may propose for one, several, or all categories.
The aggregate IDIQ ceiling is $9 million shared among all awardees, with an anticipated five-year ordering period and a $5,000 minimum guarantee per awardee. Award of an IDIQ contract does not guarantee task orders, hours, funding, placement, or any share of future orders beyond the minimum guarantee. Contractors must submit fixed fully burdened hourly rates covering labor, recruiting, onboarding, credentialing, scheduling, travel, lodging, insurance, overhead, and profit; no separate charges are permitted.
All contractor personnel must complete security clearances, credentialing, privileging for physicians, badging, EHR access, and facility onboarding before commencing clinical duties. Medical liability insurance of at least $1 million per occurrence is required for physicians. Contractors must execute a Business Associate Agreement and comply with HIPAA for protected health information handling.
Evaluation weighs Technical Approach, Candidate Readiness and Staffing Pipeline, Program Management/Onboarding/Quality Control/Coverage Continuity, Past Performance, Price, and Administrative/Eligibility Compliance, with non-price factors weighted more heavily than price. The Government anticipates multiple awards and reserves the right to award to no contractors or conduct on-ramp/off-ramp reviews annually. NAICS code is 621111; PSC is Q201.
Notice text
4 versions
Update #4 · Latest ·
Amendment 0002 is issued for RFQ-26-PHX-035, HHCC Clinical Staffing Services, to add Colorado River Service Unit (CRSU) as an optional supplemental ordering location under the resulting multiple-award IDIQ contracts and to request optional CRSU supplemental pricing from Offerors that elect to be considered for future CRSU task orders.
This amendment does not remove, replace, or otherwise change the HHCC requirement, HHCC PWS/QASP, or HHCC pricing requirements. Offerors are not required to propose CRSU pricing to remain eligible for HHCC award consideration.
Offerors that elect to be considered for future CRSU task orders shall submit the CRSU supplemental rate schedule with their quote. Offerors that do not submit CRSU supplemental pricing will not be considered for CRSU task orders at initial award unless otherwise permitted by future amendment, on-ramp, or task order competition.
The quote due date remains July 7, 2026 at 9:00 AM
Attachment with QNA updated 2:19 PM PDT.
Amendment 0001 is issued for RFQ-26-PHX-035, HHCC Clinical Staffing Services, to provide the Government’s responses to vendor questions and to extend the quote due date.
The quote due date is extended from June 29, 2026 at 9:00 AM PDT to July 7, 2026 at 9:00 AM PDT.
Offerors shall review Amendment 0001 and the attached Vendor Questions and Answers in full. Amendment 0001 is a required supplement to each offer. Offerors must acknowledge Amendment 0001 with their quote submission in accordance with the RFQ instructions.
All other solicitation terms and conditions remain unchanged unless expressly modified by Amendment 0001.
The Indian Health Service, Phoenix Area Office, is issuing this combined synopsis/solicitation for non-personal clinical staffing services for Hopi Health Care Center (HHCC) in Polacca, Arizona. The Government intends to award multiple fixed-price indefinite-delivery/indefinite-quantity (IDIQ) contracts under the Buy Indian Act / HHSAR Subpart 326.6 Indian Small Business Economic Enterprise (ISBEE) set-aside.
This solicitation is for clinical staffing support in the following anticipated staffing categories:
- Emergency Department Physician Services;
- Inpatient/Hospitalist Physician Services;
- Emergency Department Registered Nurse Services;
- Inpatient Registered Nurse Services; and
- Outpatient Registered Nurse Services.
Offerors may propose for one, several, or all staffing categories. The resulting IDIQ contracts will establish awarded staffing categories, fixed fully burdened hourly rates, ordering procedures, and contract administration requirements. Award of a parent IDIQ contract does not guarantee task orders, hours, funding, candidate placement, staffing category utilization, or any share of future orders beyond the stated minimum guarantee.
All solicitation requirements, instructions, evaluation factors, pricing requirements, performance requirements, forms, and contract administration procedures are contained in the RFQ and attachments. Offerors shall review the RFQ and all attachments in full before submitting a quote. The attachments include the rate schedule, Business Associate Agreement, tax exemption letter, Performance Work Statements with embedded QASP tables, Indian Economic Enterprise representation form, Past Performance Questionnaire, ordering procedures, and applicable contract clause matrix.
Quotes shall be submitted electronically in accordance with the RFQ instructions by the date and time stated in the solicitation. Questions shall be submitted in writing by the deadline stated in the RFQ. Responses to questions, if provided, will be posted through SAM.gov by amendment or written notice.
SAM.GOV FOLLOW REQUIREMENT DISCLOSURE
To receive up-to-date information on this requirement, including answers to vendor questions, modifications to the requirement, attachment updates, or extensions to the offer due date, interested vendors should use the “Follow” feature in SAM.gov to receive system notifications. The Government is not responsible for an interested vendor’s failure to monitor SAM.gov for amendments, answers to questions, attachment updates, or other notices.
Update #3 ·
Attachment with QNA updated 2:19 PM PDT.
Amendment 0001 is issued for RFQ-26-PHX-035, HHCC Clinical Staffing Services, to provide the Government’s responses to vendor questions and to extend the quote due date.
The quote due date is extended from June 29, 2026 at 9:00 AM PDT to July 7, 2026 at 9:00 AM PDT.
Offerors shall review Amendment 0001 and the attached Vendor Questions and Answers in full. Amendment 0001 is a required supplement to each offer. Offerors must acknowledge Amendment 0001 with their quote submission in accordance with the RFQ instructions.
All other solicitation terms and conditions remain unchanged unless expressly modified by Amendment 0001.
The Indian Health Service, Phoenix Area Office, is issuing this combined synopsis/solicitation for non-personal clinical staffing services for Hopi Health Care Center (HHCC) in Polacca, Arizona. The Government intends to award multiple fixed-price indefinite-delivery/indefinite-quantity (IDIQ) contracts under the Buy Indian Act / HHSAR Subpart 326.6 Indian Small Business Economic Enterprise (ISBEE) set-aside.
This solicitation is for clinical staffing support in the following anticipated staffing categories:
- Emergency Department Physician Services;
- Inpatient/Hospitalist Physician Services;
- Emergency Department Registered Nurse Services;
- Inpatient Registered Nurse Services; and
- Outpatient Registered Nurse Services.
Offerors may propose for one, several, or all staffing categories. The resulting IDIQ contracts will establish awarded staffing categories, fixed fully burdened hourly rates, ordering procedures, and contract administration requirements. Award of a parent IDIQ contract does not guarantee task orders, hours, funding, candidate placement, staffing category utilization, or any share of future orders beyond the stated minimum guarantee.
All solicitation requirements, instructions, evaluation factors, pricing requirements, performance requirements, forms, and contract administration procedures are contained in the RFQ and attachments. Offerors shall review the RFQ and all attachments in full before submitting a quote. The attachments include the rate schedule, Business Associate Agreement, tax exemption letter, Performance Work Statements with embedded QASP tables, Indian Economic Enterprise representation form, Past Performance Questionnaire, ordering procedures, and applicable contract clause matrix.
Quotes shall be submitted electronically in accordance with the RFQ instructions by the date and time stated in the solicitation. Questions shall be submitted in writing by the deadline stated in the RFQ. Responses to questions, if provided, will be posted through SAM.gov by amendment or written notice.
SAM.GOV FOLLOW REQUIREMENT DISCLOSURE
To receive up-to-date information on this requirement, including answers to vendor questions, modifications to the requirement, attachment updates, or extensions to the offer due date, interested vendors should use the “Follow” feature in SAM.gov to receive system notifications. The Government is not responsible for an interested vendor’s failure to monitor SAM.gov for amendments, answers to questions, attachment updates, or other notices.
Update #2 ·
Amendment 0001 is issued for RFQ-26-PHX-035, HHCC Clinical Staffing Services, to provide the Government’s responses to vendor questions and to extend the quote due date.
The quote due date is extended from June 29, 2026 at 9:00 AM PDT to July 7, 2026 at 9:00 AM PDT.
Offerors shall review Amendment 0001 and the attached Vendor Questions and Answers in full. Amendment 0001 is a required supplement to each offer. Offerors must acknowledge Amendment 0001 with their quote submission in accordance with the RFQ instructions.
All other solicitation terms and conditions remain unchanged unless expressly modified by Amendment 0001.
The Indian Health Service, Phoenix Area Office, is issuing this combined synopsis/solicitation for non-personal clinical staffing services for Hopi Health Care Center (HHCC) in Polacca, Arizona. The Government intends to award multiple fixed-price indefinite-delivery/indefinite-quantity (IDIQ) contracts under the Buy Indian Act / HHSAR Subpart 326.6 Indian Small Business Economic Enterprise (ISBEE) set-aside.
This solicitation is for clinical staffing support in the following anticipated staffing categories:
- Emergency Department Physician Services;
- Inpatient/Hospitalist Physician Services;
- Emergency Department Registered Nurse Services;
- Inpatient Registered Nurse Services; and
- Outpatient Registered Nurse Services.
Offerors may propose for one, several, or all staffing categories. The resulting IDIQ contracts will establish awarded staffing categories, fixed fully burdened hourly rates, ordering procedures, and contract administration requirements. Award of a parent IDIQ contract does not guarantee task orders, hours, funding, candidate placement, staffing category utilization, or any share of future orders beyond the stated minimum guarantee.
All solicitation requirements, instructions, evaluation factors, pricing requirements, performance requirements, forms, and contract administration procedures are contained in the RFQ and attachments. Offerors shall review the RFQ and all attachments in full before submitting a quote. The attachments include the rate schedule, Business Associate Agreement, tax exemption letter, Performance Work Statements with embedded QASP tables, Indian Economic Enterprise representation form, Past Performance Questionnaire, ordering procedures, and applicable contract clause matrix.
Quotes shall be submitted electronically in accordance with the RFQ instructions by the date and time stated in the solicitation. Questions shall be submitted in writing by the deadline stated in the RFQ. Responses to questions, if provided, will be posted through SAM.gov by amendment or written notice.
SAM.GOV FOLLOW REQUIREMENT DISCLOSURE
To receive up-to-date information on this requirement, including answers to vendor questions, modifications to the requirement, attachment updates, or extensions to the offer due date, interested vendors should use the “Follow” feature in SAM.gov to receive system notifications. The Government is not responsible for an interested vendor’s failure to monitor SAM.gov for amendments, answers to questions, attachment updates, or other notices.
Update #1 ·
The Indian Health Service, Phoenix Area Office, is issuing this combined synopsis/solicitation for non-personal clinical staffing services for Hopi Health Care Center (HHCC) in Polacca, Arizona. The Government intends to award multiple fixed-price indefinite-delivery/indefinite-quantity (IDIQ) contracts under the Buy Indian Act / HHSAR Subpart 326.6 Indian Small Business Economic Enterprise (ISBEE) set-aside.
This solicitation is for clinical staffing support in the following anticipated staffing categories:
- Emergency Department Physician Services;
- Inpatient/Hospitalist Physician Services;
- Emergency Department Registered Nurse Services;
- Inpatient Registered Nurse Services; and
- Outpatient Registered Nurse Services.
Offerors may propose for one, several, or all staffing categories. The resulting IDIQ contracts will establish awarded staffing categories, fixed fully burdened hourly rates, ordering procedures, and contract administration requirements. Award of a parent IDIQ contract does not guarantee task orders, hours, funding, candidate placement, staffing category utilization, or any share of future orders beyond the stated minimum guarantee.
All solicitation requirements, instructions, evaluation factors, pricing requirements, performance requirements, forms, and contract administration procedures are contained in the RFQ and attachments. Offerors shall review the RFQ and all attachments in full before submitting a quote. The attachments include the rate schedule, Business Associate Agreement, tax exemption letter, Performance Work Statements with embedded QASP tables, Indian Economic Enterprise representation form, Past Performance Questionnaire, ordering procedures, and applicable contract clause matrix.
Quotes shall be submitted electronically in accordance with the RFQ instructions by the date and time stated in the solicitation. Questions shall be submitted in writing by the deadline stated in the RFQ. Responses to questions, if provided, will be posted through SAM.gov by amendment or written notice.
SAM.GOV FOLLOW REQUIREMENT DISCLOSURE
To receive up-to-date information on this requirement, including answers to vendor questions, modifications to the requirement, attachment updates, or extensions to the offer due date, interested vendors should use the “Follow” feature in SAM.gov to receive system notifications. The Government is not responsible for an interested vendor’s failure to monitor SAM.gov for amendments, answers to questions, attachment updates, or other notices.
Attachments
| File | Type | Posted |
|---|---|---|
| RFQ-26-PHX-035_Vendor_QA_Numbered.pdf | ||
| RFQ-26-PHX-035_Amendment_0001_QA_Supplement.pdf | ||
| Attachment F - Past Performance Questionnaire.pdf | ||
| Attachment C- Tax Exemption.pdf | ||
| Attachment H - Applicable Contract Clauses.pdf | ||
| Attachment E - HHS326 IEE Representation.pdf | ||
| Attachment A - Rate Schedule.xlsx | XLSX spreadsheet | |
| Combined Synopsis.pdf | ||
| Attachment D - PWS - QASP.pdf | ||
| Attachment G - Ordering Procedures and Contract Administration.pdf | ||
| Attachment B - BAA.pdf |
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