Heber Ranger District HVAC
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1240LS25Q0066
- Agency
- Forest Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Utah 84032, United States
- Points of contact
-
- Chris Hansen christine.m.hansen@usda.gov (385) 509-1895
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Forest Service (Uinta-Wasatch-Cache National Forest) is soliciting proposals for the complete replacement of a failed HVAC system at the Heber Ranger District Office, which includes three outdoor AC units, two basement furnace units, and one attic fan coil unit. The contractor must remove and dispose of existing equipment that is 33 years old and install new single-phase units with 454B refrigerant, while also performing necessary electrical wiring modifications. Key requirements include furnaces with a minimum 80% efficiency rating, natural gas operation with two-stage preference, and new AC units with a minimum SEER rating of 14 using low Global Warming Potential refrigerants. The project must be completed within 30 days from the notice to proceed, and the site will remain open to the public and Forest Service personnel during implementation, requiring the contractor to manage access and utilize existing electrical and water services responsibly. Evaluation criteria prioritize technical approach, past performance, and experience over price, and contractors are required to submit detailed responses addressing their technical qualifications, past project history, and project understanding. The original proposal deadline of February 12, 2026 has been extended to February 19, 2026 at 1:00 PM Mountain Time, with a pre-bid site visit having occurred on January 27 and February 3, 2026.
This is a 100% small business set-aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $16.5 million, and no incumbent contractor is identified in the solicitation documents. The scope of work includes installation of three new AC units (3-ton, 4-ton, and 5-ton), two furnace units (4-ton and 5-ton), and a 5-ton fan coil unit, with all work subject to prevailing wage requirements established by the Department of Labor Wage Determination for Wasatch County, Utah. No specific award value or budget range is disclosed in the available solicitation materials, though the complexity of the replacement and equipment specifications suggest a mid-range commercial HVAC project. The contractor must comply with technical specifications covering motor requirements, gas-fired furnaces, refrigerant condensers, and refrigerant air coils, with equipment warranties ranging from 1 to 5 years depending on the component. Performance of work will take place at the Heber Ranger District Office in Heber City, Utah 84032, with the contracting officer identified as Christine Hansen.
Notice text
2 versions
Update #2 · Latest ·
Amendment 1-
The purpose of this Amendment is to:
1-Post Site Visit Questions/Answers/Photos and list of attendees
2- Extend Closing date to Thursday, February 19, 2026 at 1:00 PM local time (Mountain Time).
The Heber District Office HVAC system has failed and requires replacement of all AC units and furnaces to have the system operational again. The current system consists of:
- Three (3) outdoor AC Units
- Payne Model #PA13NR060-J (Single Phase)
- Lennox Model #HS29-036-13Y (Three Phase)
- Lennox Model #HS24-413-1Y (Three Phase)
- Two (2) Basement Furnace Units
- Lennox Model #G20RQ3E-75-6 (Single Phase)
- Lennox Model #C16-41W-1FF (Single Phase)
- One (1) Attic Fan Coil
- Lennox Model #CH19-65-2 (Single Phase)
The life expectancy of the AC units is approximately 15-20 years old, and these ones are now 33 years old. They also use a refrigerant (R22) that is 2 generations old. The furnaces are old heat exchangers that constantly fail. The dampers on the furnaces are no longer functional. Due to long lead times and the need for an efficient replacement of this system, we are recommending replacing the two (2) three phase AC units with single phase units. All other units should be replaced with single phase units as well. We also recommend updating the AC units to units that use the new 454B refrigerant.
- The site will not be closed to the public or forest service personnel during implementation. The contractor shall be responsible for signing and limiting public and forest service access to the portions of the building where the work is being completed.
- There is an electrical service existing for the site. Contractor shall have permission to use existing electrical services during construction. Contractor shall be aware of the use of electrical services and shall limit the use of electrical services to the construction alone. Contractor is responsible for turning off all lights and power so as not to waste electrical services. Contractor shall provide connections and extensions of services as required for construction operations.
- There is water service on site. Contractor shall provide connections and extensions of services as required for construction operations.
- Toilet facilities are on site. Contractor and workers shall have access to toilet facilities during construction. Verify with COR which toilets will be available.
- Construction Hours – Hours of operation for the construction, demolition, and subsequent cleanup shall be only between the hours between 7:00 a.m. and 7:00 p.m. Monday through Saturday.
- Contractor shall hold all necessary HVAC contractor licenses.
- Contractor shall ensure all systems that are to be installed meet the energy efficiency requirements and indoor air quality standards as governed by the Federal Government.
- Start up, testing and balancing, checkout, owner training, and warranty shall be included in the project.
- This is a total Small Business Set Aside
- A Site visit for prospective contractors will be held on February 3, 2026 at 2:00 PM (Mountain Time) at the Heber Ranger District Office, 2460 South Hwy 40, Heber, UT 84032.
Update #1 ·
The Heber District Office HVAC system has failed and requires replacement of all AC units and furnaces to have the system operational again. The current system consists of:
- Three (3) outdoor AC Units
- Payne Model #PA13NR060-J (Single Phase)
- Lennox Model #HS29-036-13Y (Three Phase)
- Lennox Model #HS24-413-1Y (Three Phase)
- Two (2) Basement Furnace Units
- Lennox Model #G20RQ3E-75-6 (Single Phase)
- Lennox Model #C16-41W-1FF (Single Phase)
- One (1) Attic Fan Coil
- Lennox Model #CH19-65-2 (Single Phase)
The life expectancy of the AC units is approximately 15-20 years old, and these ones are now 33 years old. They also use a refrigerant (R22) that is 2 generations old. The furnaces are old heat exchangers that constantly fail. The dampers on the furnaces are no longer functional. Due to long lead times and the need for an efficient replacement of this system, we are recommending replacing the two (2) three phase AC units with single phase units. All other units should be replaced with single phase units as well. We also recommend updating the AC units to units that use the new 454B refrigerant.
- The site will not be closed to the public or forest service personnel during implementation. The contractor shall be responsible for signing and limiting public and forest service access to the portions of the building where the work is being completed.
- There is an electrical service existing for the site. Contractor shall have permission to use existing electrical services during construction. Contractor shall be aware of the use of electrical services and shall limit the use of electrical services to the construction alone. Contractor is responsible for turning off all lights and power so as not to waste electrical services. Contractor shall provide connections and extensions of services as required for construction operations.
- There is water service on site. Contractor shall provide connections and extensions of services as required for construction operations.
- Toilet facilities are on site. Contractor and workers shall have access to toilet facilities during construction. Verify with COR which toilets will be available.
- Construction Hours – Hours of operation for the construction, demolition, and subsequent cleanup shall be only between the hours between 7:00 a.m. and 7:00 p.m. Monday through Saturday.
- Contractor shall hold all necessary HVAC contractor licenses.
- Contractor shall ensure all systems that are to be installed meet the energy efficiency requirements and indoor air quality standards as governed by the Federal Government.
- Start up, testing and balancing, checkout, owner training, and warranty shall be included in the project.
- This is a total Small Business Set Aside
- A Site visit for prospective contractors will be held on February 3, 2026 at 2:00 PM (Mountain Time) at the Heber Ranger District Office, 2460 South Hwy 40, Heber, UT 84032.
Attachments
| File | Type | Posted |
|---|---|---|
| Amendment 1-SF-30-Q-A-Photos-list of site visit attendees-signed.pdf | ||
| Amendment 1-Q-A-Photos-list of site visit attendees-extend closing.pdf | ||
| Attachment 1-Heber HVAC_Combined Specifications.pdf | ||
| 1240LS25Q0066-Heber HVAC-final.pdf | ||
| Attachment 4-Performance.Experience.Technical Questionnaire.pdf | ||
| Attachment 2-Wage Determination-Wasatch County-Service-12-3-2025.pdf | ||
| Attachment 3-Photos.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Heber Ranger District HVAC | Award Notice | |
| Heber Ranger District HVAC | Solicitation |
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