1240LS25Q0066-Heber HVAC-final.pdf

Heber Ranger District HVAC-Uinta-Wasatch-Cache NF Solicitation Number: 1240LS25Q0066

FAC 2025-04 June 11, 2025

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

1154712 8

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

1240LS25Q0066 January 12, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/LOCAL TIME

Chris Hansen, Contract Specialist calls)

2/12/2026 @

1:00 p.m. Mountain

9. ISSUED BY: CODE 40LS 10. THIS ACQUISITION IS 11. DELIVERY FOR

FOB

DESTINATION

UNLESS BLOCK

IS MARKED

12. DISCOUNT

TERMS

USFS -

Contracting Service Area (CSA) #7 ATTN: Chris Hansen 44 West 400 North Spanish Fork, UT 84660

UNRESTRICTED

SET AIDE: 100% FOR

SMALL BUSINESS

13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR

NAICs: 238220-Plumbing, Heating/AC

13b. RATING

SIZE STANDARD: $39.5 M 14. METHOD OF SOLICITATION

X RFQ IFB RFP

15. DELIVER TO COD

16. ADMINISTERED BY COD

See Schedule of Items

17a. CONTRACTOR/ OFFEROR CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI#

FAX NO. TIN#

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS

BLOCK IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

****See Attached Schedule of Items***** Heber Ranger District HVAC

(Uinta-Wasatch-Cache National Forest, UT) Site Visit: February 3, 2026

At 2:00 PM

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use

Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCES FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED. YOUR OFFER ONSOLICITATION (BLOCK 5), INCLUDING

ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING

OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE

SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE

SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO

THE CONTRACT, EXCEPT AS NOTED

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT

VERIFIED CORRECT

FOR

PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

32b. SIGNATURE OF AUTHORIZED GOVT. 32c. DATE COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER

NUMBER

40. PAID BY

42a. RECEIVED BY (Print) 41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE REC’D

(YY/MM/DD)

42d. TOTAL

CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION SEE REVERSE FOR OMB CONTROL NUMBER AND

PAPERWORK BURDEN STATEMENT

STANDARD FORM 1449 (10-95)

Prescribed by GSA – FAR (48 CFR) 53.212

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.

(iv) This procurement is set aside for a small business. The NAICS code is 238220 Plumbing, Heating & Air- Conditioning Contractors and the Small Business Size Standard is $16.5 Million.

(v) Schedule of Items/Price Schedule

One award will be made from this solicitation; contractors shall submit pricing for all items.

LINE

ITEM DESCRIPTION METHOD OF

MEASUREMENT UNIT QUANTITY TOTAL

1 Mobilization Lump Sum LSQ 1

2 Demo and Disposal of Three (3) Existing AC Units Lump Sum LSQ 1

3 Demo and Disposal of Two (2) Existing Furnace Units Lump Sum LSQ 1

4 Demo and Disposal of One (1) Existing Fan Coil Unit Lump Sum LSQ 1

5 Purchase and Install of One (1) New 3 Ton AC Unit Each Ea 1

6 Purchase and Install of One (1) New 4 Ton AC Unit Each Ea 1

7 Purchase and Install of One (1) New 5 Ton AC Unit Each Ea 1

8 Purchase and Install of One (1) New 4 Ton Furnace (80% Efficiency) Each Ea 1

9 Purchase and Install of One (1) New 5 Ton Furnace (80% Efficiency) Each Ea 1

10 Purchase and Install of One (1) New 5 Ton Fan Coil Unit Each Ea 1

11 Electrical Wiring Labor to Change System from 3 Phase to 1 Phase Lump Sum LSQ 1

Schedule of Items Heber Office HVAC Replacement

BASE BID

Name of Company (Please Print):

Unique Entity ID (UEI) from SAM.gov:

Printed Name of Company Representative:

Signature of Company Representative:

Phone Number:

Email Address:

Date:

(vi) Description of Requirement (including a list of any attachments) The Heber District Office HVAC system has failed and requires replacement of all AC units and furnaces to have the system operational again. The current system consists of:

• Three (3) outdoor AC Units o Payne Model #PA13NR060-J (Single Phase) o Lennox Model #HS29-036-13Y (Three Phase) o Lennox Model #HS24-413-1Y (Three Phase)

• Two (2) Basement Furnace Units o Lennox Model #G20RQ3E-75-6 (Single Phase) o Lennox Model #C16-41W-1FF (Single Phase)

• One (1) Attic Fan Coil o Lennox Model #CH19-65-2 (Single Phase)

The life expectancy of the AC units is approximately 15-20 years old, and these ones are now 33 years old.

They also use a refrigerant (R22) that is 2 generations old. The furnaces are old heat exchangers that constantly fail. The dampers on the furnaces are no longer functional. Due to long lead times and the need for an efficient replacement of this system, we are recommending replacing the two (2) three phase AC units with single phase units. All other units should be replaced with single phase units as well. We also recommend updating the AC units to units that use the new 454B refrigerant.

A. The site will not be closed to the public or forest service personnel during implementation. The contractor shall be responsible for signing and limiting public and forest service access to the portions of the building where the work is being completed.

• There is an electrical service existing for the site. Contractor shall have permission to use existing electrical services during construction. Contractor shall be aware of the use of electrical services and shall limit the use of electrical services to the construction alone.

Contractor is responsible for turning off all lights and power so as not to waste electrical services. Contractor shall provide connections and extensions of services as required for construction operations.

• There is water service on site. Contractor shall provide connections and extensions of services as required for construction operations.

• Toilet facilities are on site. Contractor and workers shall have access to toilet facilities during construction. Verify with COR which toilets will be available.

• Construction Hours – Hours of operation for the construction, demolition, and subsequent cleanup shall be only between the hours between 7:00 a.m. and 7:00 p.m. Monday through Saturday.

B. Contractor shall hold all necessary HVAC contractor licenses.

C. Contractor shall ensure all systems that are to be installed meet the energy efficiency requirements and indoor air quality standards as governed by the Federal Government.

D. Start up, testing and balancing, checkout, owner training, and warranty shall be included in the project

Attachments Attachment 1-Specifications Attachment 2-Wage Determination Attachment 3-Photos Attachment 4-Performance/Experience/Technical Questionnaire

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

Project Location: 2460 South Highway 40, Heber, UT 84032

Project Schedule: 30 days from notice to proceed. This schedule can be adjusted depending on item lead times during the time of the award.

(viii) FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services

Addenda to Provision FAR 52.212-1 paragraph (b) Submission of Offers:

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include a technical proposal and price proposal. Please submit as 2 separate documents.

a) Technical Proposal – The technical proposal shall address the evaluation factors in FAR 52.212-2. At a minimum technical proposal shall include:

i) Past Performance – provide a list of similar projects completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email). The government may use past performance information from any available source. If a company does not have past performance information available, information may be provided for predecessor companies, key personnel, or subcontractors. In the event that there is no past performance information available, the offeror will receive a neutral rating in this factor.

See Attachment 4

ii) Technical Capability – Provide a list of equipment and key personnel (with qualifications) that will be used to complete this project. Provide information that will help show your company has the technical capability to complete this project.

See Attachment 4 https://www.sam.gov/SAM/

b) Price Proposal – Include the following: 1) the completed Schedule of Items from Section B of this solicitation, and 2) acknowledgement of any amendments to this solicitation by following the instructions that accompany the amendment(s).

3) Submit offer by email to Christine.M.Hansen@usda.gov so that it is delivered into this inbox by the due date and time. Emails shall contain 2 separate attachments (Technical Proposal and Price Proposal) in Microsoft Word, Excel, or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer from Contracting Officer, Chris Hansen.

4) Address questions about this solicitation to Chris Hansen Christine.M.Hansen@usda.gov.

(ix) FAR 52.212-2 Evaluation – Commercial Products and Commercial Services

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers (listed in descending order of importance):

Technical Approach Past Performance Experience Price

Technical, past performance and experience, when combined, are more important than price

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(x) Representations and Certifications (complete highlighted items in this section and return with your offer)

VENDOR NAME: _____________________________________________

VENDOR UEI: _____________________________________________

(xi) FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2023)

(xiii) Additional Requirements/Terms and Conditions:

mailto:Christine.M.Hansen@usda.gov mailto:%20Christine.M.Hansen@usda.gov

Clauses Incorporated by Reference

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) FAR 52.204-13 System for Award Management Maintenance FAR 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) FAR 52.242-15 Stop-Work Order (AUG 1989) FAR 52.242-17 Government Delay of Work (APR 1984)

Clauses Incorporated by Full Text

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far (Clauses are located at FAR part 52 and begin with 52)

Department of Agriculture Acquisition Regulation (AGAR):https://www.acquisition.gov/agar (Clauses are located at AGAR part 452 and begin with 452)

Deviations to clauses may be viewed at: USDA FAR Class Deviations

(End of clause)

FAR 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR 4) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of clause)

Minimum Insurance Coverage Requirements

Pursuant to FAR clause FAR 52.228-5, Insurance-Work on a Government Installation paragraph (a), Contractors shall present evidence and maintain, as a minimum, the amounts of insurance coverage indicated below:

(1) Workers Compensation and Employer's Liability. The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they must be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 must be required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/agar https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses https://www.usda.gov/about-usda/general-information/staff-offices/departmental-administration/office-contracting-and-procurement-ocp/usda-far-class-deviations

(2) General Liability. The Contractor must have bodily injury liability insurance coverage written on a comprehensive form of policy of at least $500,000 per occurrence.

(3) Automobile Liability. The Contractor must have automobile liability insurance written on a comprehensive form of policy. The policy must provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States must provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage or loss.

(4) Aircraft Public and Passenger Liability. When aircraft are used in connection with performing the contract, the Contractor must have aircraft public and passenger liability insurance. Coverage must be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger injury.

Coverage for passenger injury must be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

Provisions Incorporated by Reference

FAR 52.204-7 System for Award Management FAR 52.223-1 Biobased Product Certification FAR 52.223-4 Recovered Material Certification (MAY 2008) FAR 52.237-1 Site Visit (APR 1984)

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.

Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far (Provisions are located at FAR part 52 and begin with 52)

Department of Agriculture Acquisition Regulation (AGAR):https://www.acquisition.gov/agar (Provisions are located at AGAR part 452 and begin with 452)

Deviations to provisions may be viewed at: USDA FAR Class Deviations

(End of provision)

FAR 52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Agriculture Acquisition Regulation (48 CFR Chapter 4) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

(xiv) Defense Priorities and Allocation System (DPAS) Rating: N/A https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/agar https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses https://www.usda.gov/about-usda/general-information/staff-offices/departmental-administration/office-contracting-and-procurement-ocp/usda-far-class-deviations

(xv) Date, Time, and Place Offers are due

A Site Visit will be held on February 3, 2026 at 2:00 PM at the Heber Ranger District Office 2460 South Hwy 40, Heber, UT 84032

Offers are Due by Thursday, February 12, 2026 at 1:00 PM (local) Mountain Time.

Email offers to christine.m.hansen@usda.gov

Only emailed offers will be accepted

Questions regarding this opportunity are due in writing to Chris Hansen by Thursday, February 5, 2026 at 1:00 PM (local) Mountain Time.

(xvi) Government Point of Contact

Chris Hansen christine.m.hansen@usda.gov mailto:christine.m.hansen@usda.gov mailto:christine.m.hansen@usda.gov