Health Insurance Services for Locally Employed Staff
Closed Solicitation Posted
- Solicitation number
- 19UG5025R0004
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524114 Direct Health and Medical Insurance Carriers
- PSC
- Q201 Medical- Managed Healthcare
- Place of performance
- Uganda
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State's U.S. Embassy in Kampala, Uganda is soliciting proposals for health and life insurance coverage services for locally employed staff and their dependents. The procurement seeks off-the-shelf insurance plans that meet minimum benefit levels, with the government intending to award a contract to the responsible company submitting an acceptable offer at the lowest price. Offerors must be licensed in Uganda, registered in the System for Award Management (SAM), and demonstrate technical capability, financial stability, and relevant experience in providing insurance services. The evaluation will be based on lowest price technically acceptable criteria, considering benefit coverage, management approach, experience, and financial stability. Following an amendment, proposals are now due by August 20, 2025, at 1:00am local time, with electronic submission required to Kampalabid@State.gov in specified file formats not exceeding 30MB. A pre-proposal conference was held on July 23, 2025, at the U.S. Embassy in Kampala to provide additional information to prospective offerors.
This procurement does not utilize any set-aside designation and is open to all qualified contractors. The contract structure includes three coverage categories: self, self plus one, and family plans, with the U.S. Government covering 90% of premiums and employees contributing 10% through quarterly payments. The contract spans a five-year period consisting of one base year beginning December 26, 2025, with four option years that may be exercised at the government's discretion. The solicitation includes provisions for Economic Price Adjustments to accommodate potential regulatory changes or staff fluctuations, and the contract may be terminated for reasons including funding changes or staff reductions. Performance will take place in Uganda, specifically supporting the locally employed staff at the U.S. Embassy in Kampala. While specific award values are not disclosed in the available documentation, the contract includes estimated premiums for the base year and option years across the various coverage categories.
Notice text
2 versions
Update #2 · Latest ·
The Embassy of the United States of America invites you to submit a proposal for locally employed staff health and/or life insurance coverage. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on Wednesday July 23, 2025, at 10:00amat the US Embassy, Kampala – Plot 1577 Ggaba Road, Nsambya. Prospective offerors should contact the Contracting Officer by Friday July 21, 2025, at 12:00pm for additional information or to arrange entry to the building.
Proposals are due by Wednesday August 20, 2025, at 10:00am. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to Kampalabid@State.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-33
2. Section B, Pricing Schedule.
3. Section B, Retention Amounts in B.3 and B.7.
4. Section K, Representations and Certifications; and
5. Additional information as required in Section L.
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #1 ·
The Embassy of the United States of America invites you to submit a proposal for locally employed staff health and/or life insurance coverage. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on Wednesday July 23, 2025, at 10:00amat the US Embassy, Kampala – Plot 1577 Ggaba Road, Nsambya. Prospective offerors should contact the Contracting Officer by Friday July 21, 2025, at 12:00pm for additional information or to arrange entry to the building.
Proposals are due by Monday August 11, 2025, at 10:00am. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to Kampalabid@State.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-33
2. Section B, Pricing Schedule.
3. Section B, Retention Amounts in B.3 and B.7.
4. Section K, Representations and Certifications; and
5. Additional information as required in Section L.
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| SF 30 - P00002.pdf | ||
| Questions and Answers.docx | DOCX document | |
| Standard Form 30.docx | DOCX document | |
| Health Insurance - Solicitation Document - Final.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Health Insurance Services for Locally Employed Staff | Pre-Solicitation |
Similar open opportunities
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity