Cover Letter for Solicitation 19MY3027R0001.pdf
PDF 94 KB Posted
- Attached to
- Health Insurance for Locally Employed Staff Federal contract opportunity
- Solicitation number
- 19MY3027R0001
- Issued by
- Department of State
About this file
This is a Request for Proposals (RFP) issued by the U.S. Embassy Kuala Lumpur for locally employed staff health insurance coverage. The solicitation number is 19MY3027R0001, issued on October 2, 2026, with proposals due electronically by November 16, 2026 at 12 p.m. Malaysia time to KualaLumpurDTO@state.gov. The Embassy will award a contract to the responsible company submitting an acceptable offer at the lowest price based on initial proposals, though discussions may be held with companies in the competitive range if necessary. Prospective offerors are encouraged to offer off-the-shelf plans meeting the minimum benefit levels specified in the solicitation.
Offerors must submit proposals in English in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format, with file sizes not exceeding 30MB per submission. Required submission documents include SF-1449, Section B Pricing Schedule, Section B Retention Amounts (B.3), Section K Representations and Certifications, Section L additional information, and proof of SAM registration. A pre-proposal conference is scheduled for October 28, 2026 at 10 a.m. at the Embassy; interested parties must contact Procurement Supervisor Punitha Ratnasingam at ratnasingamp@state.gov by October 23, 2026 at 12 p.m. Offerors must be registered in the SAM database prior to proposal submission per FAR 4.1102, or their proposal will be deemed non-responsible and receive no further consideration.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| RFP for Solicitation 19MY3027R0001 Health Insurance for LE Staff KL.pdf |
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Text version
HEALTH INSURANCE SERVICES
UNIFORM CONTRACT FORMAT (UCF)
U.S. Embassy Kuala Lumpur
Attn: GSO Contracting Officer
376, Jalan Tun Razak, 50400 Kuala Lumpur
Date: October 2, 2026
Dear Prospective Offeror:
Subject: Request for Proposals number 19MY3027R0001
The Embassy of the United States of America invites you to submit a proposal for locally employed staff health insurance coverage. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference. The pre-proposal conference will be held on October 28, 2026 at 10 a.m. at the U.S. Embassy Kuala Lumpur. Prospective offerors should contact the Procurement Supervisor; Punitha Ratnasingam at ratnasingamp@state.gov by
October 23, 2026 before 12 p.m. for additional information or to arrange entry to the building.
Proposals are due on November 16, 2026 before 12 p.m. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to KualaLumpurDTO@state.gov .It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-
Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section B, Pricing Schedule.
3. Section B, Retention Amounts in B.3
4. Section K, Representations and Certifications; and
5. Additional information as required in Section L.
6. Proof of SAM Registration mailto:ratnasingamp@state.gov mailto:KualaLumpurDTO@state.gov
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.
Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Sara Epstein
Contracting Officer
Enclosure:
https://www.sam.gov/
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