Hay Round Bale IDIQ Contract
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 12505B25Q0041
- Agency
- Midwest Area Field Research Implementation and Information Delivery, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 111940 Hay Farming
- PSC
- 8710 Forage And Feed
- Place of performance
- Ames, Iowa 50010, United States
- Points of contact
-
- Debora Wells debora.wells@usda.gov (970) 631-4803
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Agricultural Research Service Midwest Area is seeking an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for hay round bales to be delivered to the National Animal Disease Center in Ames, Iowa. The solicitation (Number 12505B25Q0041) requires vendors to provide grass hay round bales meeting specific technical specifications, including acceptable grass varieties like Orchard Grass, Brome, and Timothy, with detailed quality requirements such as Relative Feed Value of 70-120 and Crude Protein of 7-12%. Quotes must be submitted electronically to debora.wells@usda.gov by January 3, 2025, with any questions due no later than December 17, 2024. The government will use a Lowest Price Technically Acceptable (LPTA) evaluation method, first assessing technical acceptability and then selecting the lowest-priced quote that meets all requirements. Vendors must be registered in the System for Award Management (SAM) and provide a company website and three customer references.
This is a 100% small business set-aside contract under NAICS code 111940 (Hay Farming) with a small business size standard of $2.5 million. The contract will cover a 12-month period from January 15, 2025 to January 14, 2026, with a minimum requirement of 15 tons and a maximum of 200 tons of hay. Deliveries must be made within five working days of order receipt, using clean vehicles not previously used for livestock transport. Contractors are required to accept credit card payments and include all delivery and unloading costs in their pricing. The hay must be from the 2024 crop year, net-wrapped, weighing 1400+ pounds per bale, and measuring 4-6 feet wide. Bales will be delivered directly to the USDA National Animal Disease Center at 1920 Dayton Avenue, Building 14 in Ames, Iowa, with strict inspection and acceptance terms outlined in the solicitation documents.
Notice text
2 versions
Update #2 · Latest ·
Amendment 0001
The purpose of this amendment is to answer Questions from Industry which created the following revisions:
1. Unit of Issue is revised from Bale to Ton.
2. Contract Limits have been revised to Minimum required: 15 tons, Maximum required: 200 tons. This has been revised in the Statement of Work and the Clauses and Provisions.
3. Statement of Work corrected to state "round"
All other terms and conditions remain the same.
______________________________________________________________
Solicitation number 12505B25Q0041 Hay Round Bale IDIQ Contract is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01. This is a 100% Total Small Business Set-aside. The associated NAICS code is 111940 (Hay Farming), with a small business size standard of $2.5M and a PSC Code of 8710 (Forage and Feed).
This acquisition is for the following item as identified in the Line Item Number(s):
0001 Hay Round Bale IDIQ Contract
Specifications: See attached RFQ 12505B25Q0041
Minimum required: 15 Round bales, Maximum required: 250 Round bales.
The Contractor shall make deliveries within five (5) working days after receipt of a telephone or written order from an authorized Government employee. Deliveries will be made with clean vehicles/trailers not used in the transportation of livestock. The Government anticipates award of a Firm Fixed Price contract.
Quoters responding to this announcement shall submit their quote in accordance with FAR 52.212-1. Submission of quote shall include the following:
1. Price
a. Vendor shall accept credit card for delivery order payment.
b. Price to include delivery and unloading at place of performance and any applicable credit card transaction fees per payment.
2. Technical Specifications
a. Quote shall include your company website address.
b. Quote shall include a minimum of three (3) customer references with current contact information
All responses shall be submitted electronically to debora.wells@usda.gov .
The basis for award is lowest price technically acceptable (LPTA). "LPTA" means the best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price. The lowest priced quote will first be evaluated for technical acceptability in accordance with the minimum specifications identified. If determined not technically acceptable, it will be removed from competition and the next lowest priced quote will be evaluated for technical acceptability. This will continue until the lowest price quote is determined technically acceptable. Once the lowest priced quote is determined technically acceptable, then a determination of responsibility will be completed. If found responsible, evaluations will be closed and award will be made.
DELIVERY: Deliveries shall be made direct from the farm to the NADC without transfer from truck to truck or through terminals and unloaded at location specified by the NADC.
Hay Bales shall be delivered to
USDA NADC
1920 Dayton Avenue, Building 14
Ames, Iowa 50010.
INSPECTON AND ACCEPTANCE TERMS: See attachment 1 Statement of Work
See attached RFQ document for the Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. All invoices shall be submitted electronically.
Quotes must be received via email to debora.wells@usda.gov by time specified in SF1449 box 8.
Any questions shall be submitted no later than 17 December 2024 11:00 AM Central Time. Answers will be provided in an amendment to the solicitation.
Update #1 ·
Solicitation number 12505B25Q0041 Hay Round Bale IDIQ Contract is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01. This is a 100% Total Small Business Set-aside. The associated NAICS code is 111940 (Hay Farming), with a small business size standard of $2.5M and a PSC Code of 8710 (Forage and Feed).
This acquisition is for the following item as identified in the Line Item Number(s):
0001 Hay Round Bale IDIQ Contract
Specifications: See attached RFQ 12505B25Q0041
Minimum required: 15 Round bales, Maximum required: 250 Round bales.
The Contractor shall make deliveries within five (5) working days after receipt of a telephone or written order from an authorized Government employee. Deliveries will be made with clean vehicles/trailers not used in the transportation of livestock. The Government anticipates award of a Firm Fixed Price contract.
Quoters responding to this announcement shall submit their quote in accordance with FAR 52.212-1. Submission of quote shall include the following:
1. Price
a. Vendor shall accept credit card for delivery order payment.
b. Price to include delivery and unloading at place of performance and any applicable credit card transaction fees per payment.
2. Technical Specifications
a. Quote shall include your company website address.
b. Quote shall include a minimum of three (3) customer references with current contact information
All responses shall be submitted electronically to debora.wells@usda.gov .
The basis for award is lowest price technically acceptable (LPTA). "LPTA" means the best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price. The lowest priced quote will first be evaluated for technical acceptability in accordance with the minimum specifications identified. If determined not technically acceptable, it will be removed from competition and the next lowest priced quote will be evaluated for technical acceptability. This will continue until the lowest price quote is determined technically acceptable. Once the lowest priced quote is determined technically acceptable, then a determination of responsibility will be completed. If found responsible, evaluations will be closed and award will be made.
DELIVERY: Deliveries shall be made direct from the farm to the NADC without transfer from truck to truck or through terminals and unloaded at location specified by the NADC.
Hay Bales shall be delivered to
USDA NADC
1920 Dayton Avenue, Building 14
Ames, Iowa 50010.
INSPECTON AND ACCEPTANCE TERMS: See attachment 1 Statement of Work
See attached RFQ document for the Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. All invoices shall be submitted electronically.
Quotes must be received via email to debora.wells@usda.gov by time specified in SF1449 box 8.
Any questions shall be submitted no later than 17 December 2024 11:00 AM Central Time. Answers will be provided in an amendment to the solicitation.
Attachments
| File | Type | Posted |
|---|---|---|
| Industry Questions.pdf | ||
| 12505B25Q0041 Amendment 0001.pdf | ||
| Attachment 1 SOW Revision 1.pdf | ||
| Clauses and Provisions Revision 1.pdf | ||
| 12505B25Q0041 Hay Round Bale IDIQ.pdf | ||
| Attachment 1 Statement of Work.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Hay Round Bale IDIQ Contract | Award Notice | |
| Hay Round Bale IDIQ Contract | Solicitation |
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