H961--Generator maintenance and Load Bank Testing Eastern Oklahoma VA Health Care System

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19 is seeking a contractor to provide comprehensive generator maintenance and load bank testing services for the Eastern Oklahoma VA Health Care System. The solicitation (RFQ 36C25926Q0337) covers preventative maintenance, testing, and emergency repair services for 13 emergency and standby generators of various manufacturers located at VA facilities in Muskogee and Tulsa, Oklahoma. Key contract requirements include semi-annual and annual preventive maintenance performed per manufacturer specifications, annual load bank testing at capacities ranging from 25% to 100%, annual dry ice radiator cleaning for specified units, and emergency on-call repair services with a guaranteed 4-hour response time. Contractors must employ manufacturer-certified technicians for Caterpillar, Cummins, and Kohler equipment and must comply with OSHA, EPA, and NFPA standards. Proposals are due by March 26, 2026, at 10:00 a.m. CDT. The government has not specified formal evaluation criteria in the available documents, though performance capabilities and past experience with similar equipment would typically be assessed.

This opportunity is designated as a 100% small business set-aside under NAICS code 811210 with an estimated contract value of $34 million. The contract is structured as a firm-fixed-price agreement with a base period from March 26, 2026, through March 25, 2027, followed by four one-year renewal options extending through 2031. No incumbent contractor or previous awardee is identified in the solicitation materials. The pricing schedule includes separate line items for oil changes per generator, radiator cleaning services, load bank testing, and parts allowances with a $1,000 per equipment annual allocation. Work will be performed at the Eastern Oklahoma VA Health Care System facilities in Muskogee and Tulsa, Oklahoma. All contractors must maintain active System for Award Management (SAM) registration throughout the contract term and comply with prevailing wage determinations established by the Department of Labor.