H312--Laundry Chute, Garbage Chute, and Fire Barrier Inspection and Preventative Maintenance (VA-21-00001544)

COMBINED SYNOPSIS/SOLICITATION

LAUNDRY/GARBAGE CHUTE AND FIRE BARRIER INSPECTION/MAINTENANCE AT THE BUFFALO VAMC

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through email on RFQ reference number 36C24221Q0246.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-01.

(iv) This solicitation is being issued as a competitive open-market unrestricted procurement. The North American Industry Classification System (NAICS) code is 541350, Building Inspection Services, with a small business size standard of $8 Million.

(v) The Contractor shall provide pricing to provide monthly garbage/laundry chute services and annual inspections of all fire/smoke barriers at the Buffalo VAMC with a period of performance of 1/15/2021 to 12/31/2021 with the provision of four (4) option years. See table below for instrumentation and timeframe of option periods:

TOTAL PRICING FOR MONTHLY GARBAGE/LAUNDRY CHUTE AND ANNUAL FIRE/SMOKE BARRIER INSPECITONS

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

__________________

BASE YEAR: Buffalo VAMC Chute/Fire Barrier Service

Contract Period: Base

POP Begin: 01-15-2020

POP End: 12-31-2021

0001AA

12.00

MO

__________________

__________________

BASE YEAR: Monthly Service Maintenance Agreement for 44 Laundry/Garbage Chutes and Four (4) Chute Receiving Doors

Contract Period: Base

POP Begin: 01-15-2020

POP End: 12-31-2021

0001AB

1.00

YR

__________________

__________________

BASE YEAR: Annual Preventative Maintenance/Inspection Services On All Smoke/Fire Barriers and Doors

Contract Period: Base

POP Begin: 01-15-2020

POP End: 12-31-2021

0002

__________________

OPTION YEAR 1: Buffalo VAMC Chute/Fire Barrier Service

Contract Period: Option 1

POP Begin: 01-01-2022

POP End: 12-31-2022

0002AA

12.00

MO

__________________

__________________

OPTION YEAR 1: Monthly Service Maintenance Agreement for 44 Laundry/Garbage Chutes and Four (4) Chute Receiving Doors

Contract Period: Option 1

POP Begin: 01-01-2022

POP End: 12-31-2022

0002AB

1.00

YR

__________________

__________________

OPTION YEAR 1: Annual Preventative Maintenance/Inspection Services On All Smoke/Fire Barriers and Doors

Contract Period: Option 1

POP Begin: 01-01-2022

POP End: 12-31-2022

0003

__________________

OPTION YEAR 2: Buffalo VAMC Chute/Fire Barrier Service

Contract Period: Option 2

POP Begin: 01-01-2023

POP End: 12-31-2023

0003AA

12.00

MO

__________________

__________________

OPTION YEAR 2: Monthly Service Maintenance Agreement for 44 Laundry/Garbage Chutes and Four (4) Chute Receiving Doors

Contract Period: Option 2

POP Begin: 01-01-2023

POP End: 12-31-2023

0003AB

1.00

YR

__________________

__________________

OPTION YEAR 2: Annual Preventative Maintenance/Inspection Services On All Smoke/Fire Barriers and Doors

Contract Period: Option 2

POP Begin: 01-01-2023

POP End: 12-31-2023

0004

__________________

OPTION YEAR 3: Buffalo VAMC Chute/Fire Barrier Service

Contract Period: Option 3

POP Begin: 01-01-2024

POP End: 12-31-2024

0004AA

12.00

MO

__________________

__________________

OPTION YEAR 3: Monthly Service Maintenance Agreement for 44 Laundry/Garbage Chutes and Four (4) Chute Receiving Doors

Contract Period: Option 3

POP Begin: 01-01-2024

POP End: 12-31-2024

0004AB

1.00

YR

__________________

__________________

OPTION YEAR 3: Annual Preventative Maintenance/Inspection Services On All Smoke/Fire Barriers and Doors

Contract Period: Option 3

POP Begin: 01-01-2024

POP End: 12-31-2024

0005

__________________

OPTION YEAR 4: Buffalo VAMC Chute/Fire Barrier Service

Contract Period: Option 4

POP Begin: 01-01-2025

POP End: 12-31-2025

0005AA

12.00

MO

__________________

__________________

OPTION YEAR 4: Monthly Service Maintenance Agreement for 44 Laundry/Garbage Chutes and Four (4) Chute Receiving Doors

Contract Period: Option 4

POP Begin: 01-01-2025

POP End: 12-31-2025

0005AB

1.00

YR

__________________

__________________

OPTION YEAR 4: Annual Preventative Maintenance/Inspection Services On All Smoke/Fire Barriers and Doors

Contract Period: Option 4

POP Begin: 01-01-2025

POP End: 12-31-2025

GRAND TOTAL

__________________

(vi) Description of requirement (See attached Scope of Work (SOW)): The contractor shall provide all materials and labor identified in the SOW.

(vii) Awardee shall coordinate with the Contracting Officer Representative (COR), (716) 862-2679 prior to performance.

Buffalo VA Medical Center

3495 Bailey Avenue

Buffalo, NY 14215

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (DEC 2019)

52.233-2 Service of Protest

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)

52.229-11 Tax on Certain Foreign Procurements Notice and Representation

(ix) Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral.

PRICE

Provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation.

TECHNICAL

Please provide a maximum 3-page capability statement that indicates the vendor has the trained personnel, equipment, and three years past performance record of working experience in laundry/garbage chute maintenance and fire barrier inspection/certification for healthcare, industrial, educational, and/or commercial facilities.

PAST PERFORMANCE

The Government shall request the contractor provide a list of contracts completed during the past three (3) years and all contracts and subcontracts currently in process for laundry/garbage chute maintenance and fire barrier inspections in healthcare, industrial, educational, and/or commercial facilities. Include the following information for each contract:

a) Name and address of contracting activity

b) Name and telephone number of contract person

c) Dates of contract performance

The Government reserves the right to make award without discussions.

SITE VISIT

The Contractor shall attend a mandatory site visit on 10:00am, Thursday, December 10th, 2020 at the Buffalo VA Medical Center, 3495 Bailey Avenue, Buffalo, NY 14215 in order to gauge the fire/smoke barrier quantity and view chute system. Contractors shall email the Contract Specialist (Nathan.northrup@va.gov) no later than 4pm EST on December 9th, 2020 with their intention to attend. Contractors shall meet in the hospital lobby no later than 10:00am, Thursday, December 10th.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

CL 120 Supplemental Insurance Requirements

52.252-2 Clauses Incorporated by Reference (FEB 1998)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)

852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items

852.203-70 Commercial Advertising

852.232-72 Electronic Submission of Payment Requests (NOV 2018)

852.233 70 Protest Content/Alternative Dispute Resolution

852.233 71 Alternate Protest Procedure

852.270-1 Representatives of Contracting Officers (JAN 2008)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:

52.203 6 Restrictions on Subcontractor Sales to the Government (JUN 2020)

52.204 10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020)

52.209 6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020)

52.219-8 Utilization of Small Business Concerns (Oct 2018)

52.219-28 Post Award Small Business Program Re-representation (MAR 2020)

52.222-3 Convict Labor (JUNE 2003)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (SEPT 2016)

52.222-35 Equal Opportunity for Veterans

52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)

52.222 37 Employment Reports of Veterans

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

52.222-41 Service Contract Labor Standards (AUG 2018)

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts)

52.222-50 Combating Trafficking in Persons (MAR 2015)

52.222-54 Employment Eligibility Verification (OCT 2015)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

52.229-12 Tax on Certain Foreign Procurements

52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018)

(xiii) The Service Contract Act of 1965 does apply to this procurement.

(xiv) N/A

(xv) This is an open-market combined synopsis/solicitation for laundry/garbage chute maintenance and fire barrier inspections at the Buffalo VA Medical Center as defined herein.  The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s)

Submission shall be received not later than 12:00 PM EST, Friday, December 16th, 2020. The government shall only accept electronic submissions via email, please send all quotations to Nathan Northrup at nathan.northrup@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(xvi) Direct your questions to Nathan Northrup, Contracting Specialist; Nathan.northrup@va.gov.

List of Attachments:

1. Scope of Work (SOW)

2. Wage Determination Number 2015-4182