Final SOW.docx

This firm fixed-price requirement is for a monthly service maintenance agreement for 44 laundry/garbage chutes, four (4) chute receiving doors, and annual preventative maintenance/inspection services on all the smoke/fire barriers and doors at the Buffalo VA Medical Center, 3495 Bailey Avenue, Buffalo, NY from 1/15/2021 to 12/31/2021 with the provision of four (4) option years.

B.3.2 General

1. Contractor shall furnish all materials and labor to provide the monthly service maintenance agreement on the waterborne laundry and garbage chute collection system, and the smoke/fire barriers and doors at the Buffalo VA Medical Center. Contractor shall provide all mobilization and demobilization services such as setting up a work facility including, but not limited to a shop, storage area, office, services, etc. As required by local and/or state laws and regulations. The Life Safety Drawings will be attached in to the solicitation for this requirement.

2. As part of the monthly laundry/garbage chute service, contractor shall:

a) Visually inspect entire system for signs of wear or damage.

b) Lubricate hinges on receiving doors located in the sub-basement.

c) Check all doors for positive latching.

d) Inspect for missing hardware and replace as needed.

e) Visually inspect for loose or frayed wires

f) Ensure electro-magnet is engaged on door being inspected when other parallel doors are opened.

g) Ensure electro-magnet on other parallel doors are engaged when door being inspected is open.

h) Inspect man door to hallways for positive latching.

i) Inspect for any sharp metal edges and repair as needed.

j) Inspect condition of fusible links on receiving doors.

k) Inspect power control center for wear or damage and ensure signal lights are operational.

l) Doors that require repairs shall be locked out properly until repairs can be completed

m) Document all equipment inspected, the faults (if any), and what parts need to be ordered, and provide to the VA Contracting Officer Representative (COR) immediately upon completion.

n) The VA will be responsible for the payment/ordering of all parts, as well as storing them at the Buffalo VA Medical Center

o) Repair any faults within five (5) business days of the VA Contracting Officer Representative (COR) notifying contractor of parts arrival, included in the pricing of this purchase order.

p) There are no rolling doors, however the receiving doors are 18 by 18 inches hinged with closures and a mag lock. The emptying doors in the SB are 26 by 32 inches hinged at the top and held open with chain and fusible link.

q) There are 11 chute receiving doors on each wing from 10th floor to subbasement, A, B, and D wings are used for laundry, C wing is for garbage, and the chutes empty into the SB

3. As part of the annual fire barrier service, contractor shall:

a) Verify the fire barrier is continuous from outside wall to outside wall or from one fire barrier to another, or a combination including continuity through all concealed spaces, such as those found above a ceiling, including interstitial spaces.

b) Verify there are no penetrations on either side of the barrier, removing ceilings where necessary

c) Document all barriers inspected, the faults (if any), and the recommended course of action.

i. Work to repair the fire barriers (if necessary) is not included in this contract and shall be procured separately by a modification to this contract.

4. As part of the annual smoke barrier service, contractor shall:

a) Verify smoke barrier is continuous from an outside wall to an outside wall, from a floor to a floor, or from a smoke barrier to a smoke barrier, or by use of any combination thereof.

b) Verify there are no penetrations on either side of the barrier, removing ceilings where necessary, and repair any necessary faults with a system or material capable of restricting the transfer of smoke to be included in the pricing of this purchase order.

c) Document all smoke barriers inspected and deficiencies (if any), including remedies to restore functionality and supply to the COR immediately upon completion.

5. As part of the annual swinging fire doors service, contractor shall:

a) Verify labels are clearly visible and legible

b) Verify there are no penetrations in surfaces of either the door or door frame

c) Verify glazing, vision light frames, and glazing beads are intact and securely fastened in place, if so equipped.

d) Verify the door, frame, hinges, hardware, and non-combustible threshold are secured, aligned, and in working order with no visible signs of damage

e) Verify no parts are missing or broken

f) Verify door clearances do not exceed ¾ inch undercut and 1/8 inch (plus/minus 1/16 inch) on sides and top

g) Verify the self-closing device is operational: that is, the active door completely closes when operated from the fully open position.

h) Verify that if a coordinator is installed, the inactive leaf closes before the active leaf

i) Verify latching hardware operates and secures the door when it is in the closed position

j) Verify auxiliary hardware items that interfere or prohibit operation are not installed on the door or frame

k) Verify no field modifications to the door assembly have been performed that void the label

l) Verify that meeting edge protection, gasketing, and edge seals (where applicable) are inspected to verify their presence and integrity

m) Verify signage affixed to the door(s) do not cover more than 5 percent of the area of the face of the door(s), is attached by adhesive and not mechanically fastened, is not installed on the fire rated glazing and is not installed to impair operation

n) Document all barriers inspected and deficiencies (if any) on checklist C-M-1003bu and supply to the COR immediately upon completion.

i. Work to repair the fire doors (if necessary) is not included in this contract and shall be procured separately by a modification to this contract.

o) There are 229 fire doors associated with this procurement.

6. As part of the annual horizontal fire doors service, contractor shall:

a) Verify labels are clearly visible and legible

b) Verify there are no penetrations in surfaces of either the door or door frame

c) Verify slats, end-locks, bottom bar, guide assembly, curtain entry, hood, and flame baffle are correctly installed and intact for rolling steel fire doors

d) Verify glazing, vision light frames, and glazing beads are intact and securely fastened in place, if so equipped

e) Verify curtain, barrel, and guides are aligned, level, plumb, and true for rolling steel fire doors

f) Verify expansion clearance is maintained in accordance with the manufacturer’s listing

g) Verify drop release arms and weights are not blocked or wedged

h) Verify mounting and assembly bolts are intact and secured

i) Verify attachments to jambs are with bolts, expansion anchors, or as otherwise required by the listing

j) Verify no parts are missing or broken

k) Verify fusible links, if equipped, are in the locations; chain/cable, s-hooks, eyes, and so forth are in good condition; the cable or chain is not kinked, pinched, twisted, or inflexible; and links are not painted or coated with dust or grease

l) Verify auxiliary hardware items that interfere or prohibit operation are not installed on the door or frame

m) Verify no field modifications to the door assembly have been performed that void the label

n) Verify doors have an average closing speed of not less than six (6) inches per second (152 mm/sec) or more than 24 inches per second (610 mm/sec)

o) Document all barriers inspected and deficiencies (if any) on Checklist C-FADS-508b and supply to the COR immediately upon completion.

i. Work to repair the fire doors (if necessary) is not included in this contract and shall be procured separately by a modification to this contract.

p) There are four (4) horizontal fire doors associated with this procurement.

B.3.3 Schedule

1. The contractor shall perform all work during business hours which are defined as Monday- Friday, 7:00am – 3:30pm. This excludes Federal holidays, which are defined as New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. Second shift and/or weekend work may be required and shall be coordinated the Contracting Officer Representative (COR) in advance.

2. All services are not to interfere with patient and/or staff operations. The medical center must maintain its operation 24 hours per day, 7 days per week. Therefore, any interruption in medical center operations must be scheduled and coordinated with the COR to ensure that no lapses in service occur.

B.3.4 Safety

1. All technicians performing services shall possess a current OSHA 10-Hour training certificate.

2. All technicians performing services shall possess a current NFPA 51B “Standard for Fire Prevention During Welding, Cutting, and Other Hot Work” training.

3. All technicians performing services shall possess a current Lock out, Tag out Procedure training per OSHA standard number 1910.147.

4. No tools or equipment shall be left unattended, and all work areas must be clean and restored to its beginning condition at the close of the day.

5. All technicians performing services shall possess a current training on infectious control risk assessment as per CDC Guidelines for Environmental Infection Control in Health-Care Facilities.

B.3.5 Quality Assurance

1. The VA may inspect each task as completed. The contractor shall be notified within three (3) business days of unacceptable service. Upon notification of unacceptable service, the contractor shall rectify the service within five (5) business days of notification unless otherwise scheduled with the COR.