H265--Linear Accelerator (LINAC) Validation and Commissioning One-Time Service Brooklyn VA Medical Center in New York

The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 2 is soliciting one-time professional medical physics and engineering services for Linear Accelerator (LINAC) validation and commissioning of a newly installed Varian Halcyon system at Brooklyn VA Medical Center. The contractor must perform comprehensive commissioning services including pre-commissioning reviews, beam data collection and validation using NIST-traceable dosimetry equipment, treatment planning system commissioning for Eclipse software, gamma analysis, IMRT and VMAT validation using clinical plans, and absolute dose calibration verification per AAPM TG51 or IAEA TRS398 standards, with all findings documented in a detailed commissioning report. Evaluation will be weighted at 40% for technical capability (demonstrated through an 8-page maximum statement), 30% for relevant experience with a minimum of three references, and 30% for cost and price reasonableness. The deadline for submitting questions is January 30, 2026, at 3:00 PM EST, with the offer submission deadline set for February 5, 2026, at 3:00 PM EST. A site visit is encouraged on January 28, 2026, at 10:00 AM, and all communications must be directed to Contract Specialist Julie Monagan Barnard at julie.monaganbarnard@va.gov.

This solicitation is designated as a total small business set-aside under SBA guidelines. The contract period of performance runs from February 15, 2026, through May 14, 2026, encompassing approximately four labor categories budgeted at 40 hours each: Senior Medical Physicist, Medical Physicist (support), Dosimetrist/TPS Specialist, and Technician, with pricing submitted on an hourly rate basis and invoices due upon completion. Contractors are required to provide their own QA hardware and software equipment, with all associated costs including shipping incorporated into the pricing structure with no separate line items permitted. The place of performance is Brooklyn VA Medical Center, located at 800 Poly Place, Brooklyn, NY 11209, with the contracting office at Bath VA Medical Center, 76 Veterans Avenue, Bath, NY 14810. No incumbent contractor or specific award value ceiling is identified in the solicitation materials.